Transparency data

Privacy information: stakeholders

Details of the personal data the Department for Education (DfE) processes for stakeholders in various organisations.

• From: Department for Education
• Published: 17 October 2023
• Last updated: 7 September 2026
  Show all updates

  1. 7 September 2026

     Added new sections on ‘Using your data when we undertake due diligence checks’ and ‘Using your data to take part in our stakeholder or user groups’. Updated the ‘Using your data to fund learning and childcare’ section to include funding for specific programmes, including the Adoption and special guardianship support fund (ASGSF), funding for T Levels, apprenticeships and transition to primary school; and added details about the data processor for ASGSF, Mott MacDonald. Added to the ‘Using your data for education sector governance’ section details for Check the children’s barred list and Chair of trustee suitability checks, and of Manage T Level results.

  2. 9 June 2026

     Added 'Using your data for education sector governance' and 'Using your data when you attend our events or webinars'. Updated sections 5, 6, 7, 8, 10, 11, 12, 13, 14, 19 and 26 to link to relevant sections in the Members of the public privacy notice.

  3. 26 February 2026

     Added 2 new sections, 'Using your data when you supply goods and services to DfE' and 'Using your data so we can undertake long-term research and publish official statistics'.

  4. 5 December 2025

     Added a section on 'Using your data to support apprenticeships and technical qualifications', updated the 'How long we keep your data’ sections and linked to the DfE retention schedule.

  5. 25 March 2025

     Added a new section on 'Using your data when you apply for a childminder start-up grant scheme'. Updated the formatting to make the document easier to read.

  6. 3 February 2025

     Updated the information in 'Using your data when you make a complaint about education providers, children’s social care or DfE'.

  7. 17 October 2024

     Updated how your data is used to carry out research and added a section on using your data for the Risk Protection Arrangement.

  8. 8 May 2024

     Updated title of privacy notice to 'Privacy information: stakeholders' and provided more detail on who our stakeholders are. Updated details about communications activities and data collected and retention periods for section on lists of contact details. Added new section on when you make a complaint about education providers, children’s social care or DfE, and a new section on using your data to support learner assessments.

  9. 22 December 2023

     Updated the sections 'Using your data to protect learners', 'Using your data to maintain lists of contact details', and 'Using your data when you contact us'. Added 'Using your data when you use DfE Sign-in' section.

  10. 17 October 2023

      First published.

Applies to England

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Privacy information: stakeholders

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This document details what personal data DfE processes about stakeholders in various organisations.

Read the DfE personal information charter for more on the standards you can expect when we collect, hold or use your personal information.