Privacy notice for visitors to IPO Concept House
Updated 6 June 2023
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This publication is available at https://www.gov.uk/government/publications/intellectual-property-office-privacy-notices/privacy-notice-for-visitors-to-ipo-concept-house
This privacy notice will help you to understand what personal data the IPO collects about you, how the IPO uses this personal data, and what rights you have regarding your personal data.
It is important that you read this notice, together with any other privacy notice that is provided to you on specific occasions when we are collecting or processing your personal data, so that you are aware of how and why we are using it.
This notice applies to individual persons who are external to the IPO. This notice does not form part of any contract. This notice can be updated at any time and we will inform you if this occurs.
Personal data is any information that can be used to identify a living individual, either on its own, or in combination with other pieces of data. Examples of personal data includes your name and address.
Data processing includes the collection, use, and storage of data.
This notice is to inform visitors who attend our office in Newport on an ad-hoc basis or as part of a more long-term agreement.
The data controller is the Intellectual Property Office (IPO) per article 4 of the UK General Data Protection Regulation (GDPR).
The Data Protection Officer for the IPO can be contacted using the contact details below:
DSIT Data Protection Officer
Department for Science, Innovation and Technology
1 Victoria Street
London
SW1H 0ET
Email: dataprotection@energysecurity.gov.uk
The purpose of processing your data
The IPO processes your personal data for the purposes of site security.
The lawful basis for processing your data
The IPO processes your personal data for the purposes of the legal obligation pursued by the controller, per Article 6(1)(c) of the UKGDPR.
Your rights
You have the following rights regarding your personal data:
- you have the right to request access to your data
- you have the right to correct your data if it is incorrect
If you wish to exercise your rights, please contact the Data Protection Officer above.
If you do not provide your personal data
If you do not provide all of the requested personal data, then the IPO may prevent access to its’ offices.
Data transfers
Your personal data will not be shared with any other organisation.
How long we keep your personal data
Your personal data will be retained for 24 hours after your visit. In circumstances when someone is visiting the office on several occasions over a short period, then their personal data will be retained until the final visit and then destroyed 24 hours later.
The use of automated decision making
Your personal data is not used in any automated decision making (a decision made solely by automated means without any human involvement) or profiling (automated processing of personal data to evaluate certain conditions about an individual).
Change of purpose
We will only process your personal data for the purpose for which we collected it.
Changes to this privacy notice
We reserve the right to update this privacy notice at any time, and we will provide you with a new privacy notice when we make any substantial changes. We will also notify you in other ways from time to time about the processing of your personal data.
How to lodge a complaint
If you have a complaint regarding the processing of your personal data, then please contact the Data Protection Officer listed above. You also have the right to lodge a complaint with the supervising authority, the Information Commissioner’s Office (ICO), at any time. Should you wish to exercise that right the full details are available at the ICO website.