Privacy notice for personal data processed for consultations
Updated 6 June 2023
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This publication is available at https://www.gov.uk/government/publications/intellectual-property-office-privacy-notices/privacy-notice-for-personal-data-processed-for-consultations-and-stakeholder-engagement
This privacy notice will help you to understand what personal data the Intellectual Property Office (IPO) collects about you, how the IPO uses this personal data, and what rights you have regarding your personal data.
It is important that you read this notice, together with any other privacy notice that is provided to you on specific occasions when we are collecting or processing your personal data, so that you are aware of how and why we are using it.
This notice applies to individual persons who are external to the IPO. This notice does not form part of any contract. This notice can be updated at any time and we will inform you if this occurs.
Personal data is any information that can be used to identify a living individual, either on its own, or in combination with other pieces of data. Examples of personal data includes your name and address. Data processing includes the collection, use, and storage of data.
Your personal data is being collected as an essential part of our consultation. We want to contact you regarding aspects of our work that are of interest to you and hear your response. We may also use it to contact you about related matters. This only refers to your personal data and not the content of your response.
The UK General Data Protection Regulation (UK GDPR) requires us to identify a data controller. In this instance it is the IPO.
If you need to contact us, please find the details below:
DSIT Data Protection Officer
Department for Science, Innovation and Technology
1 Victoria Street
London
SW1H 0ET
Email: dataprotection@energysecurity.gov.uk
1. The purpose of processing your data
The IPO processes your personal data for the purposes of consultation, so that we can contact you regarding aspects of our work of interest to you, your response and for statistical purposes. We may also use it to contact you about related matters.
2. The lawful basis for processing your data
The IPO processes your personal data compliance with a legal obligation to which the controller is subject Article 6(1)(c) of the UKGDPR.
3. Your rights
You have the following rights regarding your personal data:
- you have the right to request access to your data
- you have the right to correct your data if it is incorrect
If you wish to exercise your rights please contact the Data Protection Officer.
4. If you do not provide your personal data
If you do not provide all the requested personal data, then the IPO may not be able to use your comments in response to our consultation and engagement processes.
5. Data Transfers
Your personal data may be shared with other government departments, agencies or bodies, to reach a wider audience for the stated purpose.
All data sharing will be with organisations based in the UK, and data storage will also be inside the UK.
Your personal data is shared using secure transfer methods and will not be transferred to any additional third parties. The IPO has assured the data safeguarding measures of all organisations with which your personal data is shared.
6. How long we keep your personal data
Your personal data will be retained until we no longer need it for this purpose, or until you ask us to stop engaging with you.
7. The use of automated decision making
Your personal data is not used in any automated decision making (a decision made solely by automated means without any human involvement) or profiling (automated processing of personal data to evaluate certain conditions about an individual).
8. Change of purpose
We will process your personal data for the purpose for which we collected it. If we process your personal data for another purpose that we reasonably consider to be compatible with the original purpose, we will notify you and explain the legal basis which allows us to do so.
Please note that we might process your personal data without your knowledge or consent, in compliance with the above rules where this is required or permitted by law.
9. Changes to this privacy notice
We reserve the right to update this privacy notice at any time, and we will provide you with a new privacy notice when we make any substantial changes. We will also notify you in other ways from time to time about the processing of your personal data.
10. How to lodge a complaint
If you have a complaint regarding the processing of your personal data, then please contact the Data Protection Officer listed above. You also have the right to lodge a complaint with the supervising authority, the Information Commissioner’s Office (ICO), at any time. Should you wish to exercise that right the full details are available at the ICO website.