Guidance

ILR specification, validation rules and appendices 2018 to 2019

Technical documents that define the ILR data that publicly funded providers must collect and return including ILR data returns calendar for 2018.

• From: Education and Skills Funding Agency
• Published: 14 February 2018
• Last updated: 24 May 2019
  Show all updates

  1. 24 May 2019

     We have updated the ILR validation rules for 2018 to 2019: version 4 (24 May 2019).

  2. 7 February 2019

     We have published the ILR specification 2018 to 2019: learning delivery monitoring (LDM) codes: version 2 (7 February 2019).

  3. 7 December 2018

     We have published the ILR validation rules for 2018 to 2019: version 3 (7 December 2018).

  4. 25 October 2018

     We've published the ILR specification 2018 to 2019 schema definitions: version 3 (25 October 2018).

  5. 27 September 2018

     Updated the ILR validation rules for 2018 to 2019.

  6. 21 August 2018

     Published the updated version of ILR specification 2018 to 2019 schema definitions: version 2 (20 August 2018).

  7. 10 August 2018

     Added ILR specification 2018 to 2019: learning delivery monitoring (LDM) codes.

  8. 5 July 2018

     Published ILR Validation Rules for 2018 to 2019

  9. 12 June 2018

     Updated ILR specification 2018 to 2019.

  10. 3 April 2018

      Published ILR specification 2018 to 2019: version 2 (29 March 2018).

  11. 29 March 2018

      Added the ILR specification 2018 to 2019 schema definitions: version 1 and the ILR specification 2018 to 2019 XML sample file: version 1.

  12. 15 March 2018

      Added appendix B, D, G, L and Q of the ILR specification 2018 to 2019.

  13. 12 March 2018

      Added the ILR specification 2018 to 2019 appendix A, data collection timetable: version 1 (12 March 2018).

  14. 23 February 2018

      Added ILR specification 2018 to 2019 privacy notice.

  15. 14 February 2018

      First published.

This publication was withdrawn on 1 August 2024

The latest individualised learner record (ILR) specification, validation rules and appendices is available in the ILR service.

Applies to England

Documents

ILR specification 2018 to 2019: version 3 (11 June 2018)

PDF, 3.05 MB, 228 pages

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ILR validation rules for 2018 to 2019: version 4 (24 May 2019)

MS Excel Spreadsheet, 224 KB

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ILR specification 2018 to 2019: learning delivery monitoring (LDM) codes: version 2 (7 February 2019)

MS Excel Spreadsheet, 37.6 KB

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ILR specification 2018 to 2019 appendix A, data collection timetable: version 1 (12 March 2018)

PDF, 383 KB, 3 pages

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ILR specification 2018 to 2019 appendix B, migration specification: version 1 (15 March 2018)

PDF, 235 KB, 5 pages

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ILR specification 2018 to 2019 appendix B, annex 1: version 1 (15 March 2018)

MS Excel Spreadsheet, 60 KB

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ILR specification 2018 to 2019 appendix D - higher education domicile codes: version 1 (15 March 2018)

MS Excel Spreadsheet, 26 KB

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ILR specification 2018 to 2019 appendix F - privacy notice: version 1 (23 February 2018)

PDF, 254 KB, 1 page

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ILR specification 2018 to 2019 appendix G - prior attainment levels: version 1 (15 March 2018)

PDF, 132 KB, 2 pages

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ILR specification 2018 to 2019 appendix L - standard occupational classification 2000 and 2010 codes: version 1 (15 March 2018)

MS Excel Spreadsheet, 38.1 KB

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ILR specification 2018 to 2019 appendix Q - learning outcome grade code list: version 1 (15 March 2018)

PDF, 228 KB, 3 pages

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ILR specification 2018 to 2019 appendix Q - annex 1: version 1 (15 March 2018)

MS Excel Spreadsheet, 36.2 KB

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ILR specification 2018 to 2019 schema definitions: version 3 (25 October 2018)

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ILR specification 2018 to 2019 XML sample file: version 1 (29 March 2018)

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Details

Individualised Learner Record (ILR) specification 2018 to 2019

This document sets out the details of data about further education (FE) learners and their learning that must be collected by colleges, training organisations, local authorities and employers (FE providers).

It provides a technical specification of ILR data collection requirements, for those who make data returns, implement data specifications and design information systems; including management information (MI) managers, software writers and suppliers.

The data collected is used to calculate funding due to FE providers, for performance monitoring, future planning and to ensure that public money is being spent in-line with government targets.

• the document may be revised and re-issued through the year
• all changes from previous versions are highlighted within the document

Refer to the Learning Aim Class Codes 2018 to 2019 for details about the classification and coding system to be used to record non-regulated activity in the Individualised Learner Record (ILR).