Guidance

Help to Grow: Management – privacy notice

Updated 28 July 2022

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This publication is available at https://www.gov.uk/government/publications/help-to-grow-management-privacy-notice/help-to-grow-management-privacy-notice

This notice relates to personal data collected under the Help to Grow: Management scheme run by the UK government Department for Business, Energy and Industrial Strategy (BEIS). It sets out how we will use your personal data, and your rights. It is made under Articles 13 and/or 14 of the UK General Data Protection Regulation (UK GDPR).

The Help to Grow: Management scheme is funded by BEIS and administered by The Chartered Association of Business Schools (CABS), the scheme administrator. BEIS is the data controller and CABS is the data processor. See the CABS privacy notice.

The mentoring offer under Help to Grow: Management scheme is administered by Enterprise Nation. Enterprise Nation are a data processor for these purposes. See the Enterprise Nation privacy notice.

References to ‘we’ and ‘our’ in this privacy policy mean BEIS and the CABS. Any references in this privacy policy to ‘you’ or ‘your’ means the scheme participant.

This notice was last updated on 28 July 2022.

Your data

If you apply for the Help to Grow: Management programme, we may collect, use, store and transfer different kinds of personal data about you as follows:

  • Identity Data includes first name, last name, job title, employer, the unique identifier assigned to you on registration, title, age and gender
  • Contact Data includes employer address, billing address, email address and telephone numbers
  • Financial Data includes payment card details
  • Transaction Data includes details about your registration and payments
  • Technical Data includes, but is not limited to, traffic data, browser data, internet protocol (IP) address, weblogs, platform used and other communication data
  • Profile Data includes feedback and survey responses, information you provide regarding your role at your business, information regarding your interactions with our email communications and attendance at our events
  • Usage Data includes information about how you use our website

We may collect Special Category Data revealing racial or ethnic origin and disability with your consent.

Purpose

The purpose(s) for which we are processing your personal data is to carry out checks to determine if you’re eligible to take part in the Help to Grow: Management scheme.

Your data may also be used for statistical research to inform adjustments in scheme delivery and the evaluation of the programme and where it’s necessary for the purposes of the prevention, investigation, detection or prosecution of criminal offences including fraud.

The legal basis for which we are processing your personal data is:

Public task: Processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the data controller, in this case the function is to ensure that we can monitor and evaluate the effectiveness of the programme, thereby ensuring value for money and the proper use of public funds.

The legal basis for processing your Special Category Data (also known as sensitive personal data) is because we have a basis in law to understand the equality impacts of this programme to help us comply with our Public Sector Equality Duty as per Para 8, Schedule 1, Part 2 of DPA 2018.

Special Category Data is personal data revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, or trade union membership, and the processing of genetic data, biometric data for the purpose of uniquely identifying a natural person, data concerning health or data concerning a natural person’s sex life or sexual orientation.

Recipients

Your personal data will be shared by us with:

  • the relevant business school for the purposes of offering you a place and delivering the programme to you (all business schools involved in delivering the scheme are set out in Annex A)
  • Skilled Education Ltd and Instructure Global Ltd, our virtual learning environment providers, to create your participant profile on the online platform and deliver the programme content to you
  • Enterprise Nation will collect your data through their platform in order to match you to a mentor as part of the Help to Grow: Management scheme
  • our evaluation partners, IPSOS Mori and the Institute for Employment Studies for the purpose of evaluating the Help to Grow: Management programme only
  • the Cabinet Office and to guide their communications campaign for the Help to Grow: Management programme
  • HM Revenue and Customs (HMRC) in connection with the promotion and evaluation of the Help to Grow: Management programme
  • third parties for the purposes of completing tasks and delivering services to you on our behalf, for example when we work with a partner to deliver an alumni event; or when briefing the facilitator or speaker ahead of an alumni event
  • third party providers to send our newsletter: Salesforce (Saleforce’s privacy information), WordPress (WordPress’ privacy information) and Campaign Monitor (Campaign Monitor’s privacy information)
  • Change++ to produce automated reports on the personal data that we collect about you and other users/participants through our website and our virtual learning environment platform (Change++ privacy information)

As your personal data will be stored on our IT infrastructure. It will also be shared with our data processors Microsoft and Amazon Web Services.

Retention

In accordance with the UK GDPR and the Data Protection Act 2018, we will retain personal data, and any special category personal data that is collected with your consent, will be kept for no longer than is necessary for the purposes for which it is being processed. That is, it will be retained for evaluation and monitoring of the Help to Grow: Management programme and shall be deleted by us and our appointed evaluators of the programme once the evaluation is complete. The evaluation is currently due to be completed in December 2024 but could be extended further if the programme is extended.

The business school where you enrol or the mentor you work with may retain your personal data for as long as is necessary for the purposes for which they process it. For more details, please contact your business school.

Your rights

You have the right to:

  • request information about how your personal data are processed, and to request a copy of that personal data
  • request that any inaccuracies in your personal data are rectified without delay
  • request that any incomplete personal data are completed, including by means of a supplementary statement
  • request that your personal data are erased if there is no longer a justification for them to be processed
  • in certain circumstances (for example, where accuracy is contested) to request that the processing of your personal data is restricted
  • object to the processing of your personal data where it is processed for direct marketing purposes
  • object to the processing of your personal data
  • request a copy of any personal data you have provided, and for this to be provided in a structured, commonly used and machine-readable format

A full list of your rights under the General Data Protection Regulation (GDPR) is available on the ICO website.

International transfers

Your personal data may be processed outside of the UK. CABS may transfer your data outside the United Kingdom (UK), including to third party service providers who support their virtual learning environment.

We will only transfer your personal data to countries that have been deemed to provide an adequate level of protection for personal data under the UK ‘adequacy regulations’.

Where we use certain service providers outside of the UK/EEA, we use specific contracts approved by the UK government which give personal data the same protection it has in the UK. Please contact us on the following email if you want further information on the specific mechanism used by us when transferring your personal data out of the UK.

Email Help to Grow: Management at: enquiries@beis.gov.uk

As your personal data is stored on our IT infrastructure, and shared with our data processors Microsoft and Amazon Web Services it may be transferred and stored securely outside the UK and European Economic Area. Where that is the case it will be subject to equivalent legal protection through the use of Model Contract Clauses.

Complaints

Data controller

The data controller for your personal data is the Department for Business, Energy and Industrial Strategy (BEIS). You can contact the BEIS Data Protection Officer at:

Contact the DPO:

BEIS Data Protection Officer
Department for Business, Energy and Industrial Strategy
1 Victoria Street
London
SW1H 0ET

Data processor

The data processor for your personal data is the Chartered Association of Business Schools (CABS). You can contact the CABS Data Privacy Manager at:

Ramin Bokaian

Chartered Association of Business Schools
3rd Floor
40 Queen Street
London
EC4R 1DD

Email: ramin.bokaian@chartereabs.org

Telephone 020 7236 7678

Enterprise Nation

133 Whitechapel High Street
London
E1 7QA

Email: hello@enterprisenation.com

Telephone 020 3871 2922

Information Commissioner

If you consider that your personal data has been misused or mishandled, you may make a complaint to the Information Commissioner, who is an UK independent regulator. The Information Commissioner can be contacted at:

Information Commissioner's Office

Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Email casework@ico.org.uk

Telephone 0303 123 1113

Any complaint to the Information Commissioner is without prejudice to your right to seek redress through the courts.

Annex A

Business Schools delivering the Help to Grow: Management programme

  • Aston
  • Portsmouth
  • Derby
  • Nottingham University Business School
  • Birmingham City
  • Coventry
  • Strathclyde
  • Kingston
  • Nottingham Business School (NTU)
  • Leicester Castle (De Montfort)
  • Lancaster
  • Salford
  • UWE
  • Leeds Beckett (Leeds Business School)
  • Brunel
  • Sheffield Hallam
  • Leicester Business school
  • Manchester Metropolitan
  • Bradford
  • Northumbria
  • Stirling
  • Cardiff Business school
  • Cardiff Metropolitan
  • London South Bank University
  • Kent
  • Winchester
  • Solent
  • Bedfordshire
  • Liverpool
  • Staffordshire
  • London Metropolitan
  • Bournemouth
  • Oxford Brookes
  • Aberdeen (RGU)
  • Leeds University Business School
  • Gloucestershire
  • Hertfordshire
  • Edinburgh Business School, Heriot Watt University
  • Teesside
  • Birkbeck
  • Huddersfield
  • Hull

This list includes only Business Schools that have been accredited by the Small Business Charter and signed contracts to deliver Help to Grow: Management. Schools may be added to the list as they become accredited and sign contracts to deliver Help to Grow: Management.

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