Guidance

GDS recruitment events privacy notice

Published 25 February 2019

© Crown copyright 2019

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This publication is available at https://www.gov.uk/government/publications/government-digital-service-human-resources-privacy-notice/gds-recruitment-events-privacy-notice

The Government Digital Service (GDS) is a leader across government in identifying and sourcing digital talent. We regularly hold cross-government events promoting GDS as a digital exemplar in order to:

  • attract the best technical and digital talent
  • encourage candidates to pursue a career in the Digital, Data and Technology (DDaT) profession

GDS and government departments are keen to attract candidates both at the beginning of their careers and as experienced professionals.

GDS is part of the Cabinet Office. The data controller for GDS is the Cabinet Office - a data controller determines how and why personal data can be processed. Read the Cabinet Office’s entry in the Data Protection Public Register for more information.

1. What data we collect from you

The personal data we collect from you will include your:

  • name
  • work email address
  • current job role or title

The legal basis for processing this data is with your consent.

3. Why we need your data

We need your data so we can contact you regarding events or recruitment vacancies we think you may wish to apply for, based on your preferences and skillset.

4. What we do with your data

We will store your contact data on our internal databases in order to send you job alerts and updates on recruitment opportunities.

We will also share your job preferences with other government departments to:

  • support their search for digital expertise
  • advise you of recruitment campaigns of interest

We will not:

  • sell or rent your data to third parties
  • share your data with third parties for marketing purposes

We will share your data if we’re required to do so by law – for example, by court order, or to prevent fraud or other crime.

5. How long we keep your data

We will only keep your personal data for as long as:

  • the law requires us to
  • we need for the purposes listed above

This means that we will only hold your personal data for a maximum of 1 year, after which your contacts will be deleted.

6. Where your data is processed and stored

We design, build and run our systems to make sure that your data is as safe as possible at any stage, both while it’s processed and when it’s stored.

While your personal data is stored on our systems and shared with our data processors, it may be transferred and stored securely outside the European Union. Where that is the case it will be subject to equivalent legal protection through the use of Model Contract Clauses.

7. Who we share your data with

As part of the GDS DDaT function we share your data with:

  • within GDS and Cabinet Office recruitment teams
  • other government department DDaT recruitment teams

8. Your rights

You have the right to request:

  • information about how your personal data is processed, and to request a copy of that personal data
  • that any inaccuracies in your personal data is rectified without delay
  • that any incomplete personal data is updated - you can include the missing information in your request
  • that your personal data is erased if there is no longer a justification for it to be processed
  • that the processing of your personal data is restricted in certain circumstances - for example, where accuracy is contested

If you gave your consent for us to collect and process your data, you have the right to:

  • withdraw your consent - this can be done at any time
  • request a copy of your personal data - this copy will be provided in a structured, commonly used and machine-readable format

9. Questions and complaints

Contact the GDS Privacy Team if you:

  • have any questions about anything in this document
  • think that your personal data has been misused or mishandled
  • want to make a subject access request (SARS)

Email: gds-privacy-office@digital.cabinet-office.gov.uk

The data controller for your personal data is the Cabinet Office. The contact details for our Data Protection Officer are:

Data Protection Officer

Cabinet Office
70 Whitehall
London
SW1A 2AS

If you have a complaint, you can also contact the Information Commissioner, who is an independent regulator set up to uphold information rights.

Information Commissioner's Office

Email icocasework@ico.org.uk

Contact form https://ico.org.uk/glo...

Telephone 0303 123 1113

Textphone 01625 545 860

10. Changes to this privacy notice

We may change this privacy notice. When we make changes to this notice, the ‘last updated’ date at the top of this page will also change. Any changes to this privacy notice will apply to you and your data immediately. If these changes affect how your personal data is processed, GDS will take reasonable steps to make sure you know.

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