Guidance

Government Communication Service Talent Grid privacy notice

Published 25 July 2018

© Crown copyright 2018

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This publication is available at https://www.gov.uk/government/publications/government-communication-service-talent-grid-privacy-notice/government-communication-service-talent-grid-privacy-notice

Privacy Notice for Government Communication Service - Talent

The Government Communication Service aims to develop a strong and diverse pipeline of inspiring, confident and empowering leaders to help shape the future of the profession.

This notice applies to Senior Civil Servants (SCS) and G6s and G7s and talent data. This notice sets out how we will use your personal data, and your rights. It is made under Articles 13 and/or 14 of the General Data Protection Regulation (GDPR).

Your data

Purpose

The SCS1 and G6 talent biographies are submitted annually and may be shared with the GSC People Board (membership of five Directors), the Directors of Communication forum (all Directors) and relevant Professional Standards Team colleagues. G6 biographies may also be shared with a subset of SCS1s. Data is shared for the purposes of:

  • talent moderation and discussion to ensure a central oversight of functional talent
  • succession planning for SCS roles and recommendations for vacancies
  • development planning and related activities

The data

We will process the following personal data:

  • name
  • job title
  • department
  • grade
  • time at grade
  • communications discipline
  • contact details
  • talent grid assessments (current and previous ratings)
  • location - and consideration of relocation
  • working pattern
  • career aspirations
  • previous employment

The legal basis for processing your personal data is that processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the data controller. In this case that is managing the cross-government government communications profession.

Recipients

As your personal data will be stored on our IT infrastructure it will also be shared with our data processors who provide email, and document management and storage services.

Retention

Your personal data will be kept by us for 2 years to monitor the development and progression of the individuals.

Where personal data have not been obtained from you

Your personal data were obtained by us from your employer.

Your rights

You have the right to request information about how your personal data are processed, and to request a copy of that personal data.

You have the right to request that any inaccuracies in your personal data are rectified without delay.

You have the right to request that any incomplete personal data are completed, including by means of a supplementary statement.

You have the right to request that your personal data are erased if there is no longer a justification for them to be processed.

You have the right in certain circumstances (for example, where accuracy is contested) to request that the processing of your personal data is restricted.

You have the right to object to the processing of your personal data where it is processed for direct marketing purposes.

You have the right to object to the processing of your personal data.

International transfers

As your personal data is stored on our IT infrastructure, and shared with our data processors, it may be transferred and stored securely outside the European Union. Where that is the case it will be subject to equivalent legal protection through the use of Model Contract Clauses.

Complaints

If you consider that your personal data has been misused or mishandled, you may make a complaint to the Information Commissioner, who is an independent regulator. The Information Commissioner can be contacted at:

Information Commissioner's Office,
Wycliffe House,
Water Lane,
Wilmslow,
Cheshire,
SK9 5AF

Telephone: 0303 123 1113

Email: casework@ico.org.uk

Any complaint to the Information Commissioner is without prejudice to your right to seek redress through the courts.

Contact details

The data controller for your personal data is the Cabinet Office. The contact details for the data controller are:

Cabinet Office
70 Whitehall
London
SW1A 2AS

Public Enquiries: Online Contact Form

The Data Protection Officer provides independent advice and monitoring of Cabinet Office’s use of personal information.

The contact details for the data controller’s Data Protection Officer are: dpo@cabinetoffice.gov.uk

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