Business tax – guidance

Employment intermediaries: reporting requirements

Guidance about reports intermediaries may have to send HM Revenue and Customs (HMRC) for agency workers where they don't operate Pay As You Earn.

Detail

An intermediary is any person who makes arrangements for an individual to work for a third party or be paid by the intermediary for work done for a third party. An employment intermediary is also commonly referred to as an agency.

Intermediaries must return details of all workers they place with clients where the intermediary doesn’t operate Pay As You Earn (PAYE) on the workers’ payments. The return is a report (or reports) that must be sent to HMRC at least once every 3 months. Intermediaries can decide how frequently you upload and send your reports. This could be weekly, monthly, once for each period, or whatever fits in best with how they work.

The intermediary that has the contract with the client is responsible for sending the report (or reports).

You must use HMRC’s report template to create the reports. HMRC has provided an online service for you to upload and send your reports.

You don’t have to send HMRC reports if all the following statement are true. You:

  • are a UK employer
  • supply workers to provide their services to end clients and nobody else is involved
  • operate PAYE when you pay those workers

HMRC has consulted with intermediary representatives and has listened and responded to many of the concerns raised around the information to be included in the report. Wherever possible the final reporting requirements have been changed to reduce the regulatory burden.