Privacy notices explain in more detail how the Department will handle your data in specific circumstances. The purpose for which we are processing personal data is to allow external contacts and stakeholders to be contacted, and have information shared where applicable.
This notice sets out how we will use your personal data, and your rights. It is made under
Articles 13 and/or 14 of the General Data Protection Regulation (GDPR).
The purpose for which we are processing your personal data is so that we can communicate
The personal information is processed for the purpose of making contact with individuals for
the following business purposes:
- making contact with suppliers about services actually or prospectively provided by
them (for example, personal information about contact persons at suppliers we use,
or about suppliers we may choose to use for occasional tasks).
- making contact with individuals to inform them, or seek their views, about
departmental policies or proposals, outside of a formal consultation process (for
example, contact details for people in charities or representative bodies).
- making contact with customers or clients about services or information provided to
them by the Department.
- making contact with officials in other departments or public bodies (including other
governments) to discuss policy proposals or development, communications activity,
or operational matters.
We will process the following personal data when we communicate with you:
- email address
- date of birth
Depending on the situation, we may also process one or more of the following:
- organisation name
- organisation address
- job title
- phone number/s
- job type
- events with HM Government that you have attended
Where we have consulted you for your views, the information may include your opinions.
Legal basis of processing
The legal basis for processing your personal data is that processing is necessary for the
performance of a task carried out in the public interest or in the exercise of official authority
vested in the data controller. The task is to ensure the effective development, coordination
and implementation of government policy.
Your personal data may be shared by us with other government bodies, including
government departments and arm’s-length bodies. This would be to assist in the
development of government policy.
Your personal data may be shared by us with a GDPR-compliant, approved third party, with
the role of distributing large volumes of emails, or who provide events management services.
As your personal data will be stored on our IT infrastructure it may also be shared with our
data processors who provide email, relationship management, document management and
storage services to us.
Personal data will be held in order to make contact with individuals in particular roles.
Personal data may be deleted at any time if you ask us to do so. We will contact you via
email periodically following your receipt of the initial notice to check that your contact email
address is still accurate and to remind you of the opportunity to check and/or ask us to
delete your data.
Where personal data was not collected by the Department, it was obtained by other
GDPR-compliant government departments and agencies.
You have the right to:
- request information about how your personal data are processed, and to request a
copy of that personal data
- request that any inaccuracies in your personal data are rectified without delay
- request that any incomplete personal data are completed, including by means of a
- request that your personal data are erased if there is no longer a justification for them
to be processed
- in certain circumstances (for example, where accuracy is contested) to request that
the processing of your personal data is restricted
- object to the processing of your personal data
- object to the processing of your personal data where it is processed for direct
As your personal data is stored on our IT infrastructure, and shared with our data
processors, it may be transferred and stored securely outside the European Union. Where
that is the case it will be subject to equivalent legal protection through the use of Model
Contract Clauses or the Privacy Shield scheme.
The data controller for your personal data is the Department for Exiting the European Union.
The contact details for the data controller are:
Department for Exiting the European Union
9 Downing Street
Telephone: 0207 276 1234
The contact details for the data controller’s Data Protection Officer (DPO) are:
Data Protection Officer
Cabinet Office (DExEU)
The Data Protection Officer provides independent advice and monitoring of the Department
for Exiting the European Union’s use of personal information.
If you consider that your personal data has been misused or mishandled, you may make a
complaint to the Information Commissioner, who is an independent regulator. The
Information Commissioner can be contacted at:
Information Commissioner's Office
Telephone: 0303 123 1113
Any complaint to the Information Commissioner is without prejudice to your right to seek
redress through the courts.