Guidance

Defence and security exporting: event and exhibition support

Updated 6 February 2017

1. Exhibition support

DIT DSO exhibition stand
DIT DSO exhibition stand

Support offered by Department for International Trade Defence and Security Organisation (DIT DSO) at exhibitions, where appropriate includes:

  • government-to-government relationships
  • UK VIP programmes
  • delegation management (targeted audience)
  • military/security/cyber advisor(s)
  • bilateral meetings
  • government stand utilising high quality build
  • strong UK brand
  • UK speakers at selected conferences
  • marketing package, which may include:
    • brochures
    • videos
    • postcards/invitations
    • presentations on capability or equipment
    • inclusion into DIT DSO corporate video loop

Specifically companies can participate on DIT DSO stands through the following methods:

1.1 Exhibition booth/pod system

At certain exhibitions, DIT DSO will offer companies the opportunity to exhibit as part of a DIT DSO organised UK pavilion. Main benefits of co-locating with DIT DSO are:

  • exhibiting under clear UK/HMG branding
  • more cost effective in terms of stand space
  • senior delegations booked to attend the stand and spend time with companies
  • benefit from government-to-government relationships
  • DIT DSO staff on stand alongside your company representatives
  • enhanced marketing before and during the event
  • access to meeting room and on stand refreshments

The pod system typically comprises of 4 square meters of space, a modular stand system plus flooring; power socket; track lighting; 1 x lockable cupboard; 1 x stool; 1 x fascia panel (company name); 1 x graphic panel; meeting/hospitality room; refreshments; internet access; catalogue entry; 2 x passes per company.

Cost is variable depending on the exhibition.

1.2 DIT DSO Export Support Team (EST) display area

Dependent upon DIT DSO exhibition objectives, an Export Support Team display area maybe included on the exhibition stand. Space and appropriate build with power is provided to display a range of UK capabilities and equipment as part of an agreed theme on the DIT DSO exhibition stand. A suitable receptacle for marketing literature is also included.

Cost based upon the amount of equipment displayed.

1.3 Free build

DIT DSO can provide free build space for companies within a DIT DSO organised stand, subject to approval and availability.

Costs will be dependent on organiser space costs.

1.4 Video package

At certain exhibitions, DIT DSO will offer companies the opportunity to include video footage of their capabilities or equipment within the audio-visual package on the stand. This footage, subject to prior approval, will be incorporated within the video loop on the stand.

2. Exhibition event calendar 2017 to 2018

DIT DSO intends to be at the following events:

Event Name Location Date
INTERSEC UAE 22 to 24 Jan 2017
RSA USA 13 to 17 Feb 2017
IDEX / NAVDEX UAE 19 to 23 Feb 2017
AERO India India 14 to 18 Feb 2017
Security and Policing UK 07 to 09 Mar 2017
LIMA Malaysia 21 to 25 Mar 2017
MILIPOL Asia Pacific Singapore 04 to 06 Apr 2017
LAAD Brazil 04 to 07 Apr 2017
AUVSI XPONENTIAL USA 08 to 11 May 2017
IDEF Turkey 09 to 12 May 2017
SOFIC USA 16 to 18 May 2017
IMDEX Singapore 16 to 18 May 2017
GISEC UAE 21 to 23 May 2017
UDT Europe Germany 30 May to 01 Jun 2017
EW Europe UK 06 to 08 Jun 2017
MAST Asia Japan 12 to 14 Jun 2017
Seawork UK 13 to 15 Jun 2017
Paris Airshow France 19 to 25 Jun 2017
IFSEC International UK 20 to 22 Jun 2017
MSPO Poland 05 to 08 Sep 2017
DSEI UK 12 to 15 Sep 2017
ESS UK 20 to 21 Sep 2017
PACIFIC Australia 03 to 05 Oct 2017
BIDEC Bahrain 16 to 18 Oct 2017
SADEX ROK 17 to 22 Oct 2017
IACP USA 21 to 24 Oct 2017
KORMARINE ROK 24 to 27 Oct 2017
Defence and Security Thailand 06 to 09 Nov 2017
DUBAI Airshow UAE 12 to 16 Nov 2017
EXPODEFENSA Colombia 04 to 06 Dec 2017
GDA Kuwait 12 to 14 Dec 2017
INTERSEC UAE 21 to 23 January 2018
Singapore Airshow Singapore 06 to 11 Feb 2018
Security and Policing UK TBC Mar 2018
DEFEXPO India TBC Mar 2018
DIMDEX Qatar 12 to 14 Mar 2018

Please note exhibition dates are subject to change.

3. DIT DSO Export Support Team

The Export Support Team (EST) comprises of serving military personnel with a wide range of expertise. EST is staffed by regular officers and soldiers, from the British Army. It includes members of the Royal Artillery, the Royal Armoured Corps, the Royal Engineers and the Infantry, who collectively possess a wealth of knowledge and experience both in training and on operations. The EST is a unique and intrinsic part of the DIT DSO.

The purpose of EST is to provide specialist military services and advice to legitimate UK defence and security companies in order to help them succeed in the export market.

The services the EST can provide:

  • support at exhibitions including ‘man on stand’
  • impartial military advice
  • assisting with promotional material, by participating in photographic and video shoots
  • demonstrations and presentations (home and abroad)
  • hosting visits (foreign delegations)
  • after sales training and support

Watch the video for an overview of the services they provide.

Export Support Team

There are standard charges applicable to EST services. A detailed estimate of costs will be provided in response to requests for assistance. The EST are co located with regular British Army units where they can arrange access to training grounds, including:

  • an all weather cross country driving area
  • ranges for gunnery and live firing purposes

These along with other areas and ranges throughout the UK can be used for product evaluations and demonstrations.

For further information on the EST please contact: UKTIEST-IHubMailbox@mod.uk.

3.1 DIT DSO Export Support Team support charging options

Standard exhibition support activities product on DIT DSO stand
Pre-event  
EST military staff will liaise with company to arrange training on equipment and freight services X
Provide EST military staff for training with company as agreed X
Arrange and ship products to the exhibition (1) X
At the event  
EST will provide short briefs on the products to delegations on the DIT DSO exhibition stand X
Company equipment displayed on DIT DSO exhibition stand X
EST will provide capability briefs to delegations on the DIT DSO exhibition stand X
Post- event  
Freight back to UK as appropriate X
EST will provide bespoke feedback to exhibiting companies X
  £3,000 (plus VAT) (2)
  1. Any freight costs incurred are excluded from exhibition display costs. Cost of all freight arranged by EST will be charged to the company post-event. Alternatively, the company can freight the equipment independently, in sufficient time to be displayed on the exhibition stand.

  2. Stand display cost of £3,000 + VAT for the first item of equipment, £500 + VAT per additional item.

4. Media support

DIT DSO has a dedicated senior press officer who can help with UK companies attending exhibitions. This includes liaison with international, national and specialist media attending an event. Support will be provided onsite and remotely based on availability.

For more information on media support please contact adam.thomas@trade.gsi.gov.uk.

5. Defence and Security Industry Days (DSID)

UK companies can display their products on board a Royal Navy warship on Defence and Security Industry Days. Reception and catering is provided. The service costs £2000 + VAT.

You can also request a private company visit which provides a similar event on a Royal Navy warship for up to 3 companies, without the reception or catering. The service costs up to £2000 + VAT per company.

If you are interested in attending future events contact ditdso.enquiry@trade.gsi.gov.uk.

6. Small and Medium Enterprises (SME) networking events

DIT DSO’s Small Business Unit provides and supports a wide range of events and activities designed to help UK small and medium-sized enterprises win overseas defence and security business.

Support includes:

  • regular networking sessions at Farnborough International Air Show and DSEI, which introduce UK SMEs to important overseas government, military and industrial procurement officials

  • supply chain events which give UK SMEs the opportunity to discuss their goods and services with leading UK and overseas prime contractors

  • regularly organising and attending UK conferences and seminars, to promote DIT DSO’s support and services

For further information on SME events please contact: ditdso.smeenquiry@trade.gsi.gov.uk.

7. Contact

Get in touch with the DIT DSO events team for more information and event support.