Guidance

COP26 mailing list privacy notice

Published 15 June 2020

This notice sets out how we will use your personal data, and your rights. It is made under Articles 13 and/or 14 of the General Data Protection Regulation (GDPR).

1. Your data

1.1 Purpose

The purpose for which we are processing your personal data is to operate and manage a mailing list and newsletter about the COP26 climate summit.

1.2 The data

We will process the following personal data: Email addresses, names, organisations, IP address, whether emails are opened and links clicked, inferred geo-location.

1.3 Legal basis of processing

The legal basis for processing your personal data is it is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the data controller. In this case that is are ensuring external organisations with an interest in climate change and COP26 can stay up to date with latest developments and understand how they can get involved.

1.4  Recipients

Your personal data will be shared by us with our IT supplier that provides mailing list management service.

As your personal data will be stored on our IT infrastructure it will also be shared with our data processors who provide email, and document management and storage services.

1.5 Retention

Your personal data will be kept by us until six months after the COP26 climate change conference.

2. Your rights

You have the right to object to the processing of your personal data.

You have the right to request information about how your personal data are processed, and to request a copy of that personal data.

You have the right to request that any inaccuracies in your personal data are rectified without delay.

You have the right to request that any incomplete personal data are completed, including by means of a supplementary statement.

You may have the right to request that your personal data are erased if there is no longer a justification for them to be processed.

You have the right in certain circumstances (for example, where accuracy is contested) to request that the processing of your personal data is restricted.

3. International transfers

As your personal data is stored on our IT infrastructure, and shared with our data processors, it may be transferred and stored securely outside the UK. Where that is the case it will be subject to equivalent legal protection through the use of Model Contract Clauses or the Privacy Shield Scheme.

4. Contact details

The data controller for your personal data is the Cabinet Office. The contact details for the data controller are:

Cabinet Office
70 Whitehall
London
SW1A2AS

Telephone: 0207 276 1234

Contact form: Public enquiries

The contact details for the data controller’s Data Protection Officer are: dpo@cabinetoffice.gov.uk. The Data Protection Officer provides independent advice and monitoring of Cabinet Office’s use of personal information.

If you wish to make a request for your personal data, please contact subject.access@cabinetoffice.gov.uk.

If you wish to make a Freedom of Information request, please contact foi-team@cabinetoffice.gov.uk.

5. Complaints

If you consider that your personal data has been misused or mishandled, you may make a complaint to the Information Commissioner, who is an independent regulator. The Information Commissioner can be contacted at:

Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Telephone: 0303 123 1113

Email: casework@ico.org.uk

Any complaint to the Information Commissioner is without prejudice to your right to seek redress through the courts.