The 'Conduct Regulations': Regulation 18 (web version)
Updated 22 June 2026
© Crown copyright 2026
This publication is licensed under the terms of the Open Government Licence v3.0 except where otherwise stated. To view this licence, visit nationalarchives.gov.uk/doc/open-government-licence/version/3 or write to the Information Policy Team, The National Archives, Kew, London TW9 4DU, or email: psi@nationalarchives.gov.uk.
Where we have identified any third party copyright information you will need to obtain permission from the copyright holders concerned.
This publication is available at https://www.gov.uk/government/publications/conduct-regulations-2003-guidance-for-employment-agencies-and-employment-businesses/the-conduct-regulations-regulation-18-web-version
| Requirement | What this means |
|---|---|
| Identity of the hirer | The name of your client. |
| Nature of the hirer’s business | A brief description of your client’s business. |
| Start date | The date on which the work will commence. |
| Duration of assignment | This is the length of time the assignment is expected to last or an end date. If there is no fixed end date, you could agree that the work will be ongoing. |
| The position to be filled | Job title. |
| The type of work that the worker is expected to undertake | An overview of the duties that the worker will be expected to undertake during the assignment. |
| Location | This is the location where the work-seeker will normally be expected to undertake the assignment. |
| Days and hours of work | Detail the days and hours that the worker will be expected to work. |
| Any known health and safety risks | You are required to obtain information from the hirer regarding any known health and safety risks. Where there are known risks, you must confirm what steps are being taken by the hirer to control or mitigate these risks. This would include obtaining information from the hirer regarding any personal protective equipment (PPE) that the work-seeker would be required to wear. |
| Any experience, training, qualifications, and authorisations deemed necessary by the hirer or required by law or any professional body | Detail any experience, training, qualifications or any authorisations that are required by the hirer, a professional body or the law, for a work-seeker to possess in order to work in the position they wish to fill. |
| Expenses payable by or to the worker | Note any expenses payable to or by the worker. |
| In the case of an employment agency there are further obligations to adhere to: | |
|---|---|
| Requirement | What this means |
| The minimum rate of remuneration and other benefits payable to the worker | Detail the minimum amount of pay that the hirer will be prepared to pay to the worker along with any benefits. |
| The intervals of pay | Detail the frequency that the worker will receive pay. |
| The notice period the worker is entitled to receive and give to terminate employment with the hirer | How much notice the worker has to give and is entitled to receive to bring their employment to an end. |
This document is intended to be brief guidance to your interactions with hirers and should not be taken as an authoritative statement on the law. It is intended to provide an overview of your obligations in line with Regulation 18 of the Conduct of Employment Agencies and Employment Businesses Regulations 2003 (as amended).
It is your responsibility to complete the document correctly. For advice, please contact the Employment Agency Standards Inspectorate at eas@beis.gov.uk or visit the website at www.gov.uk/government/organisations/employment-agency-standards-inspectorate