Guidance

Better Youth Spaces: Expression of Interest- privacy notice

Published 26 March 2026

Applies to England

© Crown copyright 2026

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This publication is available at https://www.gov.uk/government/publications/better-youth-spaces-expression-of-interest/better-youth-spaces-expression-of-interest-privacy-notice

Who is collecting my data?

The Department for Culture, Media & Sport (DCMS) helps to drive growth, enrich lives and promote Britain abroad.

We protect and promote our cultural and artistic heritage and help businesses and communities to grow by investing in innovation and highlighting Britain as a fantastic place to visit. We help to give the UK a unique advantage on the global stage, striving for economic success.

The information you have submitted to the  Expression of Interest is run by the Department for Culture, Media & Sport (“we” and “us“, “DCMS“). DCMS is the controller for the personal information we process. 

Purpose of this Privacy Notice

This notice sets out how we’ll use your personal data. We have to provide this information as part of our legal obligations set out in Article 13 of UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018 (DPA) when data is received directly from you.

The Department for Culture, Media & Sport’s personal information charter (opens in a new tab) explains: 

  • how we handle your information
  • how you can ask to view, change or remove your information from our records

What is personal data?

Personal data is any information related to an identified or identifiable natural living person, otherwise known as a ‘data subject’.

A data subject is someone who can be recognised, directly or indirectly, by information such as their name, identification number, location data, online identifier, or about their physical, physiological, genetic, mental, economic, cultural, or social identity. These types of identifying information are known as ‘personal data’.

You can find more in the Information Commissioner’s Office’s (ICO) guide to understanding personal information.

What personal data do we collect?

The personal information we collect and process is provided to us directly by you. This includes:

  • Personal identifiers, contacts and characteristics, such as your name or contact details

How will we use your data?

Data protection law applies to the processing of personal data, including its collection, use and storage.

We use personal information for a wide range of purposes to carry out our functions as a government department. This includes: 

  • The use of your contact details in relation to the provision of information about the DCMS Better Youth Spaces programme, other DCMS grant opportunities in relation to young people and DCMS Youth policy more generally.

The lawful basis that we rely on to process your personal data will determine which of the following rights are available to you. 

Much of the processing we do in DCMS is necessary to meet our legal obligations or to perform a public task. If we hold personal data about you in different parts of DCMS for different purposes, then the legal basis we rely on may be different for each case.

Our legal reason for collecting or processing this data is: 

You have freely given your consent. You can contact us at any time to ask for the removal of your contact details from our records and we will comply.

Who will your data be shared with?

We may share this information with other government departments if they express an interest in contacting organisations connected with youth work or DCMS funding.

How long will my data be held for?

We will only retain your personal data for 2 years in line with DCMS retention policy if: 

  • it is needed for the purposes set out in this document 
  • the law requires us to

Will my data be used for automated decision making or profiling?

We will not normally use your data for any automated decision making. If any changes to our service mean we need to start doing so, we will let you know.

Will my data be transferred outside the UK and if it is how will it be protected? 

No, your personal data will not be transferred outside the UK or the European Economic Area (EEA), nor will it be transferred to any international organisations. 

This privacy notice does not cover how other organisations process personal information. Where we provide links to websites of other organisations, we encourage you to read the privacy notices for each of those sites.

What are my data protection rights?

You have rights over your personal data under the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018 (DPA 2018). 

The Information Commissioner’s Office (ICO) is the supervisory authority for data protection legislation, and maintains a full explanation of these rights on their website. DCMS will ensure that we uphold your rights when processing your personal data.

Who controls this data?

Data Controllers Title: DCMS Youth Policy Unit

Data Controllers Address: DCMS, 1st Floor, 100 Parliament Street, London, SW1A 2BQ

Data Controllers Email address: bys@dcms.gov.uk

How do I complain?

If you’re unhappy with the way we’ve handled your personal data and want to make a complaint, contact the department’s Data Protection Officer (DPO) at:

Data Protection Officer

The Department for Culture, Media & Sport 

100 Parliament Street

London

SW1A 2BQ

You can also email dpo@dcms.gov.uk.

How to contact the Information Commissioner’s Office

If you believe that your personal data has been misused or mishandled, you can make a complaint to the Information Commissioner’s Office (ICO), who is an independent regulator. You can also contact them for independent advice about data protection, privacy and data sharing. 

Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

You can also call the ICO on 0303 123 1113.

Any complaint to the Information Commissioner is without prejudice to your right to seek redress through the courts. 

Changes to our privacy notice

We may make changes to this privacy policy. In that case, the ‘last updated’ date at the bottom of this page will also change. Any changes to this privacy policy will apply to you and your data immediately.

If these changes affect how your personal data is processed, DCMS will take reasonable steps to let you know.

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