Guidance

Appendix 25A: Declaration Category Data Sets BIRDS

Published 20 September 2022

The following table identifies the requirements for completion of the appropriate Data Elements on a Bulk Import Reduced Data Set (BIRDS) Declaration.

Symbol Symbols in the cells — Symbol description
A Mandatory: data required by every Member State or data for which the UK has opted to mandate as always required.
C Optional for economic operators: data that economic operators may decide to supply.
D Dependant on BIRDS Declaration scenario e.g., Net Mass etc.
X Data element required at the item level of the BIRDS Declaration.
Y Data element required at header level of the BIRDS Declaration.
SAD
Box
No.
DE No. Data Element (DE) name Symbol Note
1 1/1 Declaration type A Y
1 1/2 Additional Declaration type A Y
1/3 Transit Declaration/Proof of customs status type Not Required
1/4 Forms NR
1/5 Loading lists NR
32 1/6 Goods item number A X
1/7 Specific circumstance indicator NR
54 1/8 Signature/Authentication D Y Only mandatory for a paper declaration
5 1/9 Total number of items A Y
37 1/10 Procedure A X
37 1/11 Additional Procedure A X
40 2/1 Simplified declaration/Previous documents A X, Y
44 2/2 Additional information D X [7] [7a]
44 2/3 Documents produced, certificates and authorisations, additional references. A X
44 2/4 Reference number/UCR C X, Y
2/5 LRN A Y
48 2/6 Deferred payment NR
49 2/7 Identification of warehouse NR
2 3/1 Exporter A Y
2 3/2 Exporter identification no NR
3/3 Consignor — Master level transport contract NR
3/4 Consignor identification no — Master level transport contract NR
3/5 Consignor — House level transport contract NR
3/6 Consignor identification no — House level transport contract NR
2 3/7 Consignor NR
2 3/8 Consignor identification no NR
8 3/9 Consignee NR
8 3/10 Consignee identification no NR
3/11 Consignee — Master level transport contract NR
3/12 Consignee identification no — Master level transport contract NR
3/13 Consignee – House level transport contract NR
3/14 Consignee identification no — House level transport contract NR
8 3/15 Importer NR
8 3/16 Importer identification no A Y
14 3/17 Declarant NR
14 3/18 Declarant identification no A Y
14 3/19 Representative NR
14 3/20 Representative identification no D Y [12b]
14 3/21 Representative status code D Y [12c]
3/22 Holder of the transit procedure NR
3/23 Holder of the transit procedure identification no NR
2 3/24 Seller NR
2 3/25 Seller identification no NR
8 3/26 Buyer NR
8 3/27 Buyer identification no NR
3/28 Person notifying the arrival identification no NR
3/29 Person notifying the diversion identification no NR
3/30 Person presenting the goods to customs identification no NR
3/31 Carrier NR
3/32 Carrier identification no NR
3/33 Notify party — Master level transport contract NR
3/34 Notify party identification no — Master level transport contract NR
3/35 Notify party — House level transport contract NR
3/36 Notify party identification no — House level transport contract NR
3/37 Additional supply chain actor(s) identification no NR
3/38 Person submitting the additional ENS particulars identification no NR
3/39 Holder of the authorisation identification no A Y
3/40 Additional fiscal references identification no NR
3/41 Person presenting the goods to customs in case of entry in the declarant’s records or pre-lodged customs declarations identification no NR
3/42 Person lodging the customs goods manifest identification no NR
3/43 Person requesting a proof of the customs status of Union goods identification no NR
3/44 Person notifying the arrival of goods following movement under temporary storage identification no NR
20 4/1 Delivery terms NR
4/2 Transport charges method of payment NR
47 4/3 Calculation of taxes — Tax type NR
47 4/4 Calculation of taxes — Tax base NR
47 4/5 Calculation of taxes — Tax rate NR
47 4/6 Calculation of taxes — Payable tax amount NR
47 4/7 Calculation of taxes — Total NR
47 4/8 Calculation of taxes — Method of payment NR
45, 62-68 4/9 Additions and deductions NR
22 4/10 Invoice currency* NR
22 4/11 Total amount invoiced NR
44 4/12 Internal currency unit NR
4/13 Valuation indicators NR
42 4/14 Item price/amount A X
23 4/15 Exchange rate NR
43 4/16 Valuation method NR
36 4/17 Preference NR
4/18 Postal value NR
4/19 Postal charges NR
5/1 Estimated date and time of arrival at first place of arrival in the Customs territory of the Union NR
5/2 Estimated date and time of arrival at the port of unloading NR
5/3 Actual date and time of arrival in the Customs territory of the Union NR
5/4 Declaration date NR
5/5 Declaration place NR
5/6 Office of destination (and country) NR
5/7 Intended offices of transit (and country) NR
17 5/8 Country of destination code NR
5/9 Region of destination code NR
5/10 Place of delivery code — Master level transport contract NR
5/11 Place of delivery code — House level transport contract NR
29 5/12 Customs office of exit NR
5/13 Subsequent customs office(-s) of entry NR
15 5/14 Country of dispatch/export code A X, Y
34 5/15 Country of origin code NR
34 5/16 Country of preferential origin code NR
5/17 Region of origin code NR
5/18 Countries of routing codes NR
5/19 Countries of routing of means of transport codes NR
5/20 Countries of routing of the consignment codes NR
27, 61 5/21 Place of loading NR
5/22 Place of unloading NR
30 5/23 Location of goods A Y
5/24 Customs office of first entry code NR
5/25 Actual customs office of first entry code NR
5/26 Customs office of presentation NR
44 5/27 Supervising customs office A Y
5/28 Requested validity of the proof NR
5/29 Date of presentation of the goods NR
5/30 Place of acceptance NR
38 6/1 Net mass (kg) D X [31b]
41 6/2 Supplementary units NR
6/3 Gross mass (kg) — Master level transport contract NR
6/4 Gross mass (kg) — House level transport contract NR
35 6/5 Gross mass (kg) A X, Y
6/6 Description of goods — Master level transport contract NR
6/7 Description of goods — House level transport contract NR
31 6/8 Description of goods A X
31 6/9 Type of packages A X
31 6/10 Number of packages A X
31 6/11 Shipping marks A X
6/12 UN Dangerous Goods code NR
31 6/13 CUS code NR
33 6/14 Commodity code — Combined Nomenclature code NR
33 6/15 Commodity code — TARIC code NR
33 6/16 Commodity code — TARIC additional code(s) NR
33 6/17 Commodity code — National additional code(s) NR
6 6/18 Total packages A Y
6/19 Type of goods NR
7/1 Transhipments NR
19 7/2 Container A Y
7/3 Conveyance reference number NR
25 7/4 Mode of transport at the border A Y
26 7/5 Inland mode of transport NR
7/6 Identification of actual means of transport crossing the border NR
18 7/7 Identity of means of transport at departure NR
7/8 Nationality of means of transport at departure NR
18 7/9 Identity of means of transport on arrival D Y [43]
31 7/10 Container identification number D X, Y [43a]
7/11 Container size and type NR
7/12 Container packed status NR
7/13 Equipment supplier type NR
21 7/14 Identity of active means of transport crossing the border NR
21 7/15 Nationality of active means of transport crossing the border NR
7/16 Identity of passive means of transport crossing the border NR
7/17 Nationality of passive means of transport crossing the border NR
7/18 Seal number NR
7/19 Other incidents during carriage NR
7/20 Receptacle identification number NR
39 8/1 Quota order number NR
44, 52 8/2 Guarantee type NR
44, 52 8/3 Guarantee reference NR
8/4 Guarantee not valid in NR
24 8/5 Nature of transaction NR
46 8/6 Statistical value NR
44 8/7 Writing-off NR
Combined with DE 2/3

*Note — DE 4/10 is not declared as a separate data element however, a currency must always be declared against any monetary amount entered on the BIRDS declaration.

For an explanation of each note in the table see the Declaration Category Data Sets Reading Notes.