How to make a complaint and how we deal with them.
We want to provide all our customers with the highest standards of service. If things do go wrong, we want to put them right as soon as we can. We have systems designed to do that, and these are set out below.
How to make a complaint
If you have a complaint about the support we are offering or the service we are providing, you can complain by sending us an email or by calling our customer service number.
Contacting the person who is dealing with your case directly can often help resolve the problem quickly.
Please contact customer services and they will try to establish the appropriate contact.
Contact our customer service team. Call +44 (0)20 7271 8010 or email firstname.lastname@example.org.
What happens next
We aim to provide a swift and effective remedy when something has gone wrong and tell you what steps are being taken so that the same problem doesn’t occur again. We will investigate and provide a full explanation within 10 working days of receiving your complaint, and often much sooner than that.
If we cannot give you a full reply within that time, we will explain why we cannot do so, what we are doing and when you can expect a full reply.
What to do if you’re not satisfied
If your problem has not been resolved to your satisfaction, you may wish to contact our Chief Executive.
Other ways to complain
We hope that all complaints can be dealt with satisfactorily by the department, but if you remain dissatisfied there are further steps you can take:
- you can contact our ministers
- you can make a complaint to the Parliamentary Commissioner for Administration (the Ombudsman) through an MP; find your MP’s address through the Citizens’ Advice Bureau website
You can get more advice from the Ombudsman’s office at the following address:
Parliamentary Commissioner for Administration
Phone: 0345 015 4033
Fax: 0300 061 4000
We monitor all complaints as part of our effort to improve our service to you. While we will deal with all complaints on a confidential basis, we will publish externally what we are doing to bring about improvements as a result of any suggestions or complaints made.