Ofqual spends over £9 million a year with third parties, giving companies of all sizes a wide range of commercial opportunities.
Tender opening, evaluation and feedback
Opening and witnessing
We’ll open all tenders after the deadline has passed. Occasionally, the tender deadline may need to be extended, if this happens we’ll let you know.
Some tenders are selected by price, although normally we consider quality and timescales too. We generally select the ‘most economically advantageous tender’ - the best tender in terms of ‘price’ and ‘non-price’ items which gives us the best value for money.
We normally let you know how important price is in relation to other factors.
We’ll write to you to let you know if your bid was successful or not.
We may ask you to provide a presentation or invite your for an informal decision to help us decide the outcome of the evaluation process. Every contract is different, but generally more complex contracts, with greater risk, will see more post-tender work.
We’ll ensure that for the contracts let in accordance with the EU Procurement Directives that the procedures in relation to the ‘stand still’ period will be complied with.
You can ask us for feedback. We’ll provide frank and helpful information.
However, we can withhold information which is commercially sensitive or contrary to public interest and we will act in accordance with the Freedom of Information Act.
Types of EU tender
Everyone who responds to an open tender is given the tender documents to complete and return. There is no opportunity to shortlist suppliers using this approach. You’ll be asked to submit an expression of interest for the contract, however you’ll receive the tender documentation at the same time. The expression of interest will be considered at the same time as your bid.
This is a two-stage approach where we invite interested suppliers to express an interest in the contract. We’ll send you a pre-qualification assessment and, if you meet the criteria, you’ll receive the tender documents.
This method can be useful where large amounts of responses are expected, for non-standard items or high-value tenders.