Procurement at Forestry Commission

The Procurement team is responsible for sourcing the Forestry Commission’s requirements, supporting contract management and managing contract terms and suppliers.

As a public sector body, the Procurement team ensures that the Forestry Commission complies with the UK Public Contracts Regulations (2015).

The team supports both internal colleagues and external suppliers through the procurement procedures to ensure value for money and to facilitate good working practices with the market.

We do not deal with timber sales or payment of invoices.

How to sell to us

The procurement team sources requirements through competitive routes wherever possible and where required by public procurement regulations. We do this using either our own procedures or third party Frameworks where available as a more efficient alternative.

Third-party providers we commonly use are the Crown Commercial Service and ESPO – you should contact them directly should you want to seek more information on gaining a place on one of their frameworks:

When using its own procedures the team follows these guidelines:

  • under £25K - requirements are sought using a quotation process from selected suppliers in the market
  • £25K - £181K - requirements are sought using a tendering process and, if advertised, will be available on Contracts Finder - details of how to apply will be advised on the Contract Notice on Contracts Finder
  • over £181K - requirements are sought via an EU Tender procedure and will be advertised on Contracts Finder and in the Official Journal of the European Union (OJEU) - the Delta eSourcing portal will be used for suppliers to apply

E-Tender System and Contracts Finder

For some requirements above £25K and all tenders above £181K we currently use a E-Tendering system. This is an online facility where suppliers can apply directly and submit their tenders. If the portal is being used for a tender, a code will be given in the Contract Notice on Contracts Finder and the OJEU Notice, which will enable access to tender documentation once you’ve registered.

You may register for our E-Tender system here:

Access further instructions on how to register on the portal E Tender System Guide (MS Powerpoint Presentation, 2.72MB)

Contracts Finders is run by the UK Government and advertises opportunities across the public sector. You can find any current opportunities for the Forestry Commission or any other applicable public body by using the search facility.

Terms and conditions

All tenders and quotations are sought on the basis of the Forestry Commission’s terms and conditions of contract. Suppliers must accept these in order to participate.

Access the Forestry Commissions terms and conditions

For contracts advertised on or after 26 January 2016, the following terms and conditions apply:

contract for consultancy services (PDF, 184KB, 22 pages)

services (non operational) (PDF, 181KB, 22 pages)

goods (and any related services) (PDF, 191KB, 23 pages)

operational services (PDF, 187KB, 23 pages)

For contracts advertised on or before the 25 January 2016, the following terms and conditions apply:

consultancy services pre 2016 (PDF, 98.4KB, 20 pages)

services (non operational) pre 2016 (PDF, 95.5KB, 19 pages)

goods (and any related services) pre 2016 (PDF, 103KB, 21 pages)

operational services pre 2016 (PDF, 104KB, 21 pages)

harvesting services pre 2016 (PDF, 110KB, 22 pages)

haulage services pre 2016 (PDF, 109KB, 22 pages)

Payment terms are 30 days from receipt of invoice.

Prompt Payment

Procurement Policy Note – Prompt Payment Policy and Reporting of Performance

Slavery and human trafficking statement

The Forestry Commission is a non-ministerial department and works with two agencies, Forestry England and Forest Research. The Forestry Commission increases the value of woodlands to society and the environment. We are responsible for protecting, expanding and promoting the sustainable management of all woodlands.

Forestry England is England’s largest land manager and custodian of the nation’s public forests. Forestry England has around 1,100 committed staff and volunteers looking after more land and more trees than any other organisation. It generates revenue by sustainably harvesting and selling timber, and by working with commercial partners to offer new ways to experience and enjoy woodlands and develop business activities.

Forest Research is Great Britain’s principal organisation for forestry and tree related research and is internationally renowned for the provision of evidence and scientific services in support of sustainable forestry.

Our supply chains are made up of a large number of third-party providers, many of which are small and medium sized enterprises (SMEs). We procure a varied range of goods, works and services from corporate clothing and tree shelters, through to services such as harvesting, planting, forest road maintenance and plant health surveillance. We also award grants to others to protect, improve and expand England’s woodlands.

We have a zero-tolerance approach to slavery and human trafficking and are committed to ensuring that there is no modern slavery or human trafficking in our supply chains or in any part of our business.

The steps that we have taken to reduce the risk of modern slavery in our business are:

Policies

We pay all our employees above the National Living Wage. Our Grievance, Bullying and Harassment, and Whistleblowing policies give a platform for our employees to raise concerns and ‘blow the whistle’ on any wrong-doing and to raise concerns about poor working practices.

Due Diligence Process for Selection of Suppliers and Contractors

Our due diligence processes follow the Public Contract Regulations and Concession Regulations. This includes excluding suppliers and contractors that have been found in breach of social and labour laws and building in further selection criteria for higher risk contracts. We also check contractors’ slavery and human trafficking statements.

Contract Terms

Our standard conditions of contract reflect our approach to Modern Slavery including reserving our rights to terminate contracts with suppliers if there is evidence of non-compliance with the Act.

Communication and Training

Our Commercial team undertake regular Continuing Professional Development which includes ethical issues such as Modern Slavery. We also use our internal communication channels, such as blogs and articles, to raise awareness of these issues to all staff.

This statement is made pursuant to section 54(1) of the Modern Slavery Act 2015 and constitutes our slavery and human trafficking statement for the financial year ending 31 March 2020.

Contact Procurement at the Forestry Commission

Please email the team at: procurement.england@forestryengland.uk

We do not routinely respond to general marketing and sales emails due to the volume of correspondence we receive.