This report summarises the findings and achievements of the project
between February 2006 and October 2008. It builds upon the annual
reports submitted in 2007 and 2008. It describes the research
methodology, the research findings, the outputs and outcomes and the
management structure for the project.
The project addressed an issue with significant implications for
development in the electronic environment: the absence, in most
developing countries, of the infrastructure and capacity needed to
manage records input to or generated by Information Communication
Technology (ICT) applications.
The fundamental driver of the project was the recognition that many
governments in developing countries are attempting to move o the
electronic environment without recognising that there are significant
issues that need to be addressed if electronically reated records are to
remain accessible over time and to provide reliable and accurate
evidence of policies, activities and transactions. The project
investigated these issues through case studies and through extensive
consultations with stakeholders in the easten and southern African
region. It defined strategies for addressing them, drawing upon and
adapting emerging international good practice and relating it to the
practical realities and constraints idenified through the research.
Drawing on and adapting international good practice, the project
developed a set of educational and guidance materials to equip records
professionals and assist governments in addessing the challenges of
managing records in the electronic environment. These products are being
made available free of charge by post in hard and electronic copy, and
also via email and through the IRMT's website.
The project has laid a foundation for managing electronic records as
part of the transition to the electronic environment. There now is a
significantly higher degree of ownership of the issues involved among
records professionals in eastern and souhern Africa, as well as a
growing awareness of the importance of managing records as evidence
among government stakeholders.
A regional stakeholders' meeting organised through the Project in
Pretoria in May 2008, put forward a resolution to establish a Centre of
Excellence for Managing Electronic Records. This has aroused a high
level of interest, and the report reviews the steps being taken to
establish such a centre.
International Records Management Trust, 91 pp.