Guidance
File format: Template 2 - Student qualification-level results data
Updated 21 September 2026
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| Name | Description | Position | Description of Regular Expression | Validation Regular Expression |
|---|---|---|---|---|
| ReportingDate | Date the file was due to be submitted to Ofqual regardless of when it was actually uploaded (this date will be made available by Ofqual) | 1 | The date in the following format: year (4 digits), a dash, month (2 digits), a dash, day-of-month (2 digits). Format accepted yyyy-mm-dd | ^(20)\d\d[-](0[1-9]|1[012])[-](0[1-9]|[12][0-9]|3[01])$ |
| ExamSeries | Exam series data relates to, for example June 2025. Exam series should correspond to the series in which the student is completing their qualification during the current academic year | 2 | Full month name of exam series and year | ^(January|November|June)([ ][0-9][0-9][0-9][0-9])$ |
| AwardingOrganisation | Awarding organisation acronym as it appears in Ofqual’s Register of Regulated organisations | 3 | Valid awarding organisation acronym. 1 to 150 characters accepted | ^.{1,150}$ |
| QAN | The unique identifier for the qualification as it appears in Ofqual’s Register of Regulated qualifications, for example, 123/1234/1c | 4 | Valid qualification number. 10 characters accepted | ^.{10}$ |
| QualificationLevel | Type of qualification, for example GCSE | 5 | Accepted values: GCSE, AS, AEA, A level, Project L3 | ^(GCSE|AS|AEA|A level|Project L3)$ |
| CertificationCode | Certification code also known as Entry or Option code for which a qualification result is to be reported | 6 | 1 to 7 characters accepted | ^.{1,7}$ |
| SpecificationCode | Specification code, also known as Subject Award Code and Cash-in Code | 7 | 1 to 7 characters accepted | ^.{1,7}$ |
| SpecificationTitle | Specification title, also known as subject title | 8 | 1 to 150 characters accepted | ^.{1,150}$ |
| CentreNo | Centre’s National Centre Number (NCN) as allocated by the Joint Council for Qualifications (JCQ) | 9 | Valid NCN code. 5-digit integer accepted. Higher NCN code not accepted. -2 accepted for Project qualifications if NCN code is not available | ^(?:-2|.\d{5})$ |
| CentrePostcode | Postcode of the centre. Must be provided for Project qualifications if NCN is not available. | 10 | Valid postcode. 1 to 10 characters accepted. -2 accepted where valid NCN has been provided in CentreNo | ^(?:-2|{1,10})$ |
| PartialAbsence | To indicate a partial absence | 11 | Accepted values: 1 for yes, 0 for no, -2 accepted if not available | ^(1|0|-2)$ |
| CentreCandidateNumber | Student number as supplied by the centre. Must be provided for Project qualification students if UCI and ULN are not available | 12 | 1 to 10 characters accepted | ^.{1,10}$ |
| UniqueCandidate Identifier | Unique Candidate Identifier (UCI) | 13 | Valid UCI. Alpha numeric. 13 characters accepted. -2 accepted if not available | ^(?:-2|.{13})$ |
| ULN | Unique Learner Number (ULN) provided by the Learning Records Service | 14 | Valid ULN. 10 digits accepted. -2 accepted if not available | ^(?:-2|\d{10})$ |
| FirstName | Student’s first name. If middle name cannot be separated from first name, please provide both names in the FirstName field and leave the MiddleNames field blank | 15 | 1 to 150 characters accepted | ^.{1,150}$ |
| MiddleNames | Student’s middle names | 16 | 0 to 150 characters accepted | ^.{0,150}$ |
| Surname | Student’s surname or family name | 17 | 1 to 150 characters accepted | ^.{1,150}$ |
| Sex | Student’s sex | 18 | Accepted values: M for male, F for female, -2 accepted for other or not stated | ^(M|F|-2)$ |
| DOB | Student’s date of birth | 19 | The date in the following format: year (4 digits), a dash, month (2 digits), a dash, day-of-month (2 digits). Format accepted yyyy-mm-dd. 2999-12-31 accepted if DOB unknown | ^(20)\d\d[-](0[1-9]|1[012])[-](0[1-9]|[12][0-9]|3[01])$ |
| SubjectLevelGrade | Qualification grade | 20 | Accepted values: A* to G, Distinction, Merit, 9 to 1, 9-9 to 1-1, U, X, Q. -2 also accepted for unknown value | ^(A*|A|B|C|C*|D|E|F|G|U|X|Q|Distinction|Merit|1|2|3|4|5|6|7|8|9|1-1|2-1|2-2|3-2|3-3|4-3|4-4|5-4|5-5|6-5|6-6|7-6|7-7|8-7|8-8|9-8|9-9|-2) |
| SubjectLevelUniformMark | Qualification level uniform mark total. -2 for qualifications that do not use uniform mark scale | 21 | Up to 4-digit integer accepted. -2 accepted for qualifications that do not use uniform mark scale | ^(?:-2|\d{1,4})$ |
| SubjectLevelScaledMark | Qualification level scaled mark. Total mark after scaling or weighting has been applied – applicable for linear qualifications and any qualification that does not use uniform mark scale. -2 accepted for qualifications that use uniform mark scale | 22 | Up to 3-digit integer accepted. -2 accepted for qualifications that use uniform mark scale | ^(?:-2|\d{1,3})$ |
| PrivateCandidate | To indicate if the student is a private candidate. | 23 | Accepted values: 0 for no, 1 for yes, -2 accepted if not available or unknown | ^(1|0|-2)$ |