Guidance
File format
Updated 21 September 2026
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| Name | Description | Position | Description of Regular Expression | Validation Regular Expression |
|---|---|---|---|---|
| Reporting Date | Date the file was due to be submitted to Ofqual regardless of when it was actually uploaded (this date will be made available by Ofqual) | 1 | The date in the following format: year (4 digits), a dash, month (2 digits), a dash, day-of-month (2 digits). Format accepted: yyyy-mm-dd | ^(20)\d\d[-](0[1-9]|1[012])[-](0[1-9]|[12][0-9]|3[01])$ |
| Awarding Organisation | Awarding organisation acronym as it appears in Ofqual’s Register of Regulated organisations. Pre-populated field | 2 | 1 to 100 characters accepted | ^.{1,100}$ |
| Qualification Number | The unique identifier for the qualification as it appears in Ofqual’s Register of Regulated qualifications, for example, 123/1234/1. Pre-populated field | 3 | Valid qualification number. 1 to 10 characters accepted | ^.{1,10}$ |
| Qualification Title | Title of qualification as it appears in Ofqual’s Register of Regulated organisations. Pre-populated field | 4 | 1 to 1,000 characters accepted | ^.{1,1000}$ |
| Qualification Level | Level of qualification as it appears in Ofqual’s Register of Regulated organisations. Pre-populated field | 5 | 1 to 20 characters accepted | ^.{1,20}$ |
| Qualification Type | Type of qualification as it appears in Ofqual’s Register of Regulated organisations. Pre-populated field | 6 | 1 to 255 characters accepted | ^.{1,255}$ |
| Standard Qualification Fee | The current standard qualification fee advertised for purchasers in England. Values should be in GBP. Further guidance, particularly where there may be several options for a standard qualification fee (e.g. for a qualification with several options) can be found in the statutory guidance for General Conditions of Recognition, Condition F | 7 | Up to 15-digit number with up to 2 decimals accepted. Currency symbols not permitted. -2 accepted for exceptions | ^\d{1,15}(\.\d{1,2})?$|-2 |