Guidance
File format
Updated 21 September 2026
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| Name | Description | Position | Description of Regular Expression | Validation Regular Expression |
|---|---|---|---|---|
| ReportingDate | Date the file was due to be submitted to Ofqual regardless of when it was actually uploaded (this date will be made available by Ofqual) | 1 | The date in the following format: year (4 digits), a dash, month (2 digits), a dash, day-of-month (2 digits). Format accepted yyyy-mm-dd | ^(20)\d\d[-](0[1-9]|1[012])[-](0[1-9]|[12][0-9]|3[01])$ |
| ExamSeries | Exam series data relates to, for example June 2024 | 2 | Full month name of exam series and year | ^(June)([ ][0-9][0-9][0-9][0-9])$ |
| AwardingOrganisation | Awarding organisation acronym as it appears in Ofqual’s Register of Regulated organisations | 3 | Valid awarding organisation acronym. 1 to 100 characters accepted | ^.{1,100}$ |
| QualificationNumber | The unique identifier for the qualification as it appears in Ofqual’s Register of Regulated qualifications, for example, 123/1234/1 | 4 | Valid qualification number. 10 characters accepted. | ^.{10}$ |
| QualificationLevel | Type of qualification | 5 | Accepted values:GCSE, AS, A level | ^(GCSE|AS|A level)$ |
| SpecificationCode | Specification code, also known as Subject Award Code and Cash-in Code | 6 | 1 to 7 characters accepted | ^.{1,7}$ |
| SpecificationTitle | Specification title, also known as subject title | 7 | 1 to 150 characters accepted | ^.{1,150}$ |
| ULN | Unique Learner Number (ULN) provided by the Learning Records Service | 8 | Valid ULN. 1 to 10 digits accepted. -2 accepted if not available. | ^(?:-2|\d{10})$ |
| UCI | Unique Candidate Identifier (UCI) | 9 | Valid UCI. Alpha numeric 13 characters accepted. -2 accepted if not available | ^(?:-2|.{13})$ |
| FirstName | Student's first name(s). If middle name cannot be separated from first name please provide both names in the FirstName field. | 10 | 1 to 150 characters accepted | ^.{1,150}$ |
| Surname | Student’s surname or family name | 11 | 1 to 150 characters accepted | ^.{1,150}$ |
| DOB | Student’s date of birth | 12 | The date in the following format: year (4 digits), a dash, month (2 digits), a dash, day-of-month (2 digits). Format accepted:yyyy-mm-dd. 2999-12-31 accepted if DOB is unknown | ^(19|20|29)\d\d[-](0[1-9]|1[012])[-](0[1- 9]|[12][0-9]|3[01])$ |
| UKPRN | UK Provider Reference Number | 13 | 8-digit integer accepted. -2 accepted if not known | ^(?:-2|\d{8})$ |
| NCN | Centre’s National Centre Number as allocated by the Joint Council for Qualifications (JCQ). Higher NCN code not accepted | 14 | Valid NCN code. 5-digit integer accepted. Higher NCN code not accepted | ^\d{5}$ |
| ReferenceNumber | Unique reference number assigned by awarding organisation for the application for a grade to be awarded using alternative assessment evidence | 15 | 1 to 50 characters accepted | ^.{1,50}$ |
| RequestDate | Date when the application for a grade to be awarded using alternative assessment evidence was made | 16 | The date in the following format: year (4 digits), a dash, month (2 digits), a dash, day-of-month (2 digits). Format accepted: yyyy-mm-dd | ^(20)\d\d[-](0[1-9]|1[012])[-](0[1-9]|[12][0-9]|3[01])$ |
| DecisionDate | Date when the application was accepted or rejected | 17 | The date in the following format: year (4 digits), a dash, month (2 digits), a dash, day-of-month (2 digits). Format accepted: yyyy-mm-dd. 2999-12-31 accepted where ‘Status’ is Pending | ^(20)\d\d[-](0[1-9]|1[012])[-](0[1-9]|[12][0-9]|3[01])$ |
| Status | Status of the application at time of data submission | 18 | Accepted values: Approved, Rejected, Pending | ^(Approved|Rejected|Pending)$ |
| RejectionReason | Reason application was rejected if applicable | 19 | Accepted values:Ineligible, Insufficient evidence. -2 accepted where ‘Status’ is Approved or Pending | ^(Ineligible|Insufficient evidence|-2)$ |
| Grade | Qualification grade awarded using alternative assessment evidence | 20 | Accepted values: A* to E, 9 to 1, 9-9 to 1-1, U, X, Q. -2 accepted if ‘Status’ is Pending or Rejected | ^(A*|A|B|C|D|E|U|X|Q|1|2|3|4|5|6|7|8|9|1-1|2-1|2-2|3-2|3-3|4-3|4-4|5-4|5-5|6-5|6-6|7-6|7-7|8-7|8-8|9-8|9-9|-2)$ |