Guidance
File format
Updated 1 May 2026
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| Name | Description | Position | Description of Regular Expression | Validation Regular Expression |
|---|---|---|---|---|
| ReportingDate | Date the file was due to be submitted to Ofqual regardless of when it was actually uploaded (this date will be made available by Ofqual) | 1 | The date in the following format: year (4 digits), a dash, month (2 digits), a dash, day-of-month (2 digits). Format accepted yyyy-mm-dd | ^(20)\d\d[-](0[1-9]|1[012])[-](0[1-9]|[12][0-9]|3[01])$ |
| CentreURN | Centre’s Unique Reference Number as assigned by the Department for Education. -2 accepted where centre does not have a URN | 2 | Valid Centre URN. 6-digit integer accepted. -2 accepted where centre does not have a URN | ^(?:-2|.{6})$ |
| CentreNCN | Centre’s National Centre Number as allocated by the Joint Council for Qualifications (JCQ). -2 accepted where centre does not have an NCN. Higher NCN code not accepted | 3 | Valid NCN code. 5-digit integer accepted. -2 accepted where centre does not have an NCN. Higher NCN code not accepted | ^(?:-2|.{5})$ |
| CentreIdentifierOther | Any other unique number allocated to the centre or assessment venue by individual awarding organisation at the time of data submission. Must be provided where CentreURN and CentreNCN are not available. If more than one identifier is available please provide as many as possible. -2 accepted where at least one of CentreNCN, CentreURN or UKPRN have been provided or for students who are not registered to a centre. | 4 | 1 to 15 characters accepted. -2 accepted where at least one of CentreNCN or CentreURN have been provided or for students who are not registered to a centre. | ^.{1,15}$ |
| Centre_name | Name of the centre. -2 accepted for students who are not registered to a centre at the time of the data submission | 5 | 1 to 255 characters accepted. -2 accepted for students who are not registered to a centre at the time of the data submission | ^.{1,255}$ |
| Postcode | Postcode of the centre. -2 accepted for unknown | 6 | 1 to 10 characters accepted. -2 accepted for unknown or students who are not registered to a centre at the time of the data submission | ^.{1,10}$ |
| Country | The country where the centre is located | 7 | Accepted values: England. -2 accepted for unknown. | ^(?:-2|England)$ |
| CentreType | To indicate centre type based on centre codes | 8 | A numeric value between 0 and 9. See Appendix A for centre type codes | ^[0-9]$ |
| UniqueLearnerNumber | Unique Learner Number (ULN) provided by the Learning Records Service. -2 accepted if not available | 9 | Valid ULN. 10 digits accepted. -2 accepted if not available | ^(?:-2|.{10})$ |
| UniqueCandidateIdentifier | Unique Candidate Identifier (UCI). -2 accepted if not available | 10 | Valid UCI. Alpha numeric 13 characters accepted. -2 accepted if not available | ^(?:-2|.{13})$ |
| CandidateIdentifierOther | Any other unique student number allocated by individual awarding organisation. Must be provided where UCI, ULN, are not available. If more than one identifier is available, please provide as many as possible. -2 accepted where at least one of UCI or ULN have been provided | 11 | 1 to 20 characters accepted. -2 accepted where at least one of UCI or ULN have been provided | ^.{1,20}$ |
| FirstName | Student’s first name(s). If middle name cannot be separated from first name please provide both names in the FirstName field and leave the MiddleNames field blank. | 12 | 1 to 150 characters accepted | ^.{1,150}$ |
| MiddleNames | Student's middle name(s), if able to separate out from first names. Can be left blank if not known or unavailable, or if middle names cannot be separated from first names | 13 | 0 to 150 characters accepted. Can be left blank if not known, unavailable, or if middle names cannot be separated from first names. | ^.{0,150}$ |
| Surname | Student’s surname or family name | 14 | 1 to 150 characters accepted | ^.{1,150}$ |
| DateOfBirth | Student’s date of birth. 2999-12-31 accepted if date of birth not known | 15 | Date in the following format: year (4 digits), a dash, month (2 digits), a dash, day-of-month (2 digits). Format accepted yyyy-mm-dd. 2999-12-31 accepted if DOB unknown | ^(19|20|29)\d\d[-](0[1-9]|1[012])[-](0[1-9]|[12][0-9]|3[01])$ |
| Sex | Student’s sex | 16 | Accepted values: M, F. -2 accepted for other or not stated | ^(M|F|-2)$ |
| QualificationNumber | The unique identifier for the qualification as it appears in Ofqual’s Register of Regulated qualifications for example, 123/1234/1. | 17 | Valid qualification number. 10 characters accepted | ^.{10}$ |
| QualificationTitle | Title of qualification as it appears in Ofqual’s Register of Regulated qualifications | 18 | 1 to 150 characters accepted | ^.{1,150}$ |
| QualificationLevel | Level of qualification | 19 | Accepted values: L1/2, L2, L3 | ^(L1/2|L2|L3)$ |
| AdditionalInformation | Any useful or pertinent additional information about the student, centre or qualification. -2 accepted if no additional information | 20 | Up to 255 characters. -2 accepted if no additional information | ^.{1,255}$ |
| ExpectingResult | Status of student expecting a result and whether this is late (YL) | 21 | Accepted values: Y, YL. See Appendix B for more information on how to categorise this. | ^(Y|YL)$ |
| SeniorContactConfirmed | Confirmation that the AO has senior designated contact details and has processes to ensure such contacts are kept up to date when key centre staff change | 22 | Accepted values: Y, N, NCN, NCNA. See Appendix C for more information on how to categorise this. | ^(Y|N|NCN|NCNA)$ |
| ResultStatus | Status of a student’s result at the time of reporting the data. Required for Part 2 for all close monitoring AOs. -2 accepted at Part One of the collection. | 23 | Accepted values: S1, S2, S3, S4. -2 accepted at Part One of the collection. -2 also accepted at Part 3 if AO was not selected for close monitoring. See Appendix D for more information | ^(S1|S2|S3|S4|-2)$ |
| ResultIssued | Status of result issued at the time of reporting the data. -2 accepted only at Part One and at Part 2 of the collection | 24 | Accepted values: RE, NW, NN, NDE, NPM, NP, RDF, RI, AC, NPM. -2 accepted only at Part One and at Part 2 of the collection. See Appendix E for more information | ^(RE|NW|NN|NDE|NPM|NP|RDF|RI|AC|NPM|-2)$ |