Guidance
File format
Updated 1 May 2026
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| Name | Description | Position | Description of Regular Expression | Validation Regular Expression |
|---|---|---|---|---|
| ReportingDate | Date the file was due to be submitted regardless of when it was actually uploaded (this date will be made available by Ofqual). | 1 | The date in the following format: year (4 digits), a dash, month (2 digits), a dash, day-of-month (2 digits). Format accepted yyyy-mm-dd | ^(20)\d\d[-](0[1-9]|1[012])[-](0[1-9]|[12][0-9]|3[01])$ |
| ExamSeries | Exam series that the data relates to. For example, “Summer 2023” | 2 | Exam series and year. For example, “Summer 2023” | ^(Autumn|Winter|Spring|Summer)([ ][0-9][0-9][0-9][0-9])$ |
| AwardingOrganisation | Awarding organisation acronym as it appears in Ofqual’s Register of Regulated organisations | 3 | Valid awarding organisation acronym. 1 to 150 characters accepted | ^.{1,150}$ |
| QualificationNumber | This should be the unique identifier for the qualification as it appears in Ofqual’s Register of Regulated qualifications, for example, 123/1234/1. -2 accepted when the assessment can be used for more than one qualification and the qualification is not yet known | 4 | Valid qualification number. 10 characters accepted. -2 accepted when the assessment can be used for more than one qualification and the qualification is not yet known | ^(?:-2|.{10})$ |
| QualificationTitle | Title of qualification as it appears in Ofqual’s Register of Regulated qualifications | 5 | 1 to 150 characters accepted | ^.{1,150}$ |
| AssessmentCode | Unique identifier for the assessment, generated by the AO. See general completion guidelines for more detail | 6 | 1 to 50 characters accepted | ^.{1,50}$ |
| AssessmentTitle | Title of the assessment | 7 | 1 to 150 characters accepted | ^.{1,150}$ |
| AssessmentStartDate | Start date of assessment window or date of assessment if it is a single day. It should be the earliest date on which the students may take the assessment. | 8 | The date in the following format: year (4 digits), a dash, month (2 digits), a dash, day-of-month (2 digits). Format accepted yyyy-mm-dd | ^(20)\d\d[-](0[1-9]|1[012])[-](0[1-9]|[12][0-9]|3[01])$ |
| AssessmentEndDate | End date of assessment window or date of assessment if it is a single day. It should be the final date on which the students may take the assessment. Repeat the start date value for assessments which are only taken on one day | 9 | The date in the following format: year (4 digits), a dash, month (2 digits), a dash, day-of-month (2 digits). Format accepted yyyy-mm-dd | ^(20)\d\d[-](0[1-9]|1[012])[-](0[1-9]|[12][0-9]|3[01])$ |
| AssessmentType | To indicate type of assessment, internal or external. Internal assessment means set and/or marked by centres. External assessment means externally set and marked by the awarding organisation or another independent body. It does not include moderation or verification of centre-based assessment undertaken by an awarding organisation. | 10 | Accepted values: Internal, External | ^(Internal|External)$ |
| AssessmentMethod | The method used in the assessment. If multiple assessment methods are used, please use the value “Mixed”. The list of assessment methods is given in Appendix A. Please choose the most appropriate. | 11 | See Appendix A for accepted methods | ^(Aural assessment|Coursework|E-assessment|Multiple choice examination|Oral examination|Portfolio of evidence|Practical demonstration/assignment|Practical examination|Task-based controlled assessment|Written examination|Mixed)$ |
| DeliveryMode | Mode of the primary assessment method used. The list of delivery modes is given in Appendix B. Please choose the most appropriate one. | 12 | See Appendix B for accepted modes | ^(Paper based|Computer based|Face to face|Remote|Product based|Mixed – including computer based|Mixed – not including computer based|Not specified)$ |
| AssessmentEntries | Number of entries received for each assessment taking place on specified date | 13 | Up to 8-digit integer | ^(\d{0,8})$ |
| EntryCutOff | The date by which no more entries can be made by a centre | 14 | The date in the following format: year (4 digits), a dash, month (2 digits), a dash, day-of-month (2 digits). Format accepted yyyy-mm-dd | ^(20)\d\d[-](0[1-9]|1[012])[-](0[1-9]|[12][0-9]|3[01])$ |