Guidance
File format
Updated 1 May 2026
Download CSV 3.9 KB
| Name | Description | Position | Description of Regular Expression | Validation Regular Expression |
|---|---|---|---|---|
| ReportingDate | Date the file was due to be submitted to Ofqual regardless of when it was actually uploaded (this date will be made available by Ofqual). | 1 | The date in the following format: year (4 digits), a dash, month (2 digits), a dash, day-of-month (2 digits). Format accepted yyyy-mm-dd | ^(20)\d\d[-](0[1-9]|1[012])[-](0[1-9]|[12][0-9]|3[01])$ |
| AcademicYear | The academic year which this data submission relates to (defined as 1 September to 31 August). For example, “2021-2022”. | 2 | The academic year in the following format: start year (4 digits), a dash, end year (4 digits). Format accepted yyyy-yyyy | ^(20)\d\d[-](20)\d\d$ |
| AwardingOrganisation | Awarding organisation acronym as it appears in Ofqual’s Register of Regulated organisations | 3 | Valid awarding organisation acronym. 1 to 150 characters accepted | ^.{1,150}$ |
| AssessmentCode | Unique identifier for the assessment, generated by the AO. See general completion guidelines for detail | 4 | 1 to 50 characters accepted | ^.{1,50}$ |
| MaxMarkAndBoundaryID | Identifier used to link information between the outcomes and grade boundaries templates. See general completion guidelines for more detail. -2 accepted where boundaries and maximum marks information do not change throughout the academic year | 5 | 1 to 50 characters accepted | ^.{1,50}$ |
| UniqueLearnerNumber | Unique Learner Number (ULN) provided by the Learning Records Service. -2 accepted if not available | 6 | Valid ULN. 10 digits accepted. -2 accepted if not available | ^(?:-2|\d{10})$ |
| UniqueCandidateIdentifier | Unique Candidate Identifier (UCI). -2 accepted if not available | 7 | Valid UCI. Alpha numeric 13 characters accepted. -2 accepted if not available | ^(?:-2|.{13})$ |
| CandidateIdentifierOther | Any other unique student number allocated by individual awarding organisation. Must be provided where UCI and ULN are not available. If more than one identifier is available please provide as many as possible. -2 accepted where at least one of UCI or ULN have been provided. | 8 | 1 to 20 characters accepted. -2 accepted where at least one of UCI or ULN have been provided | ^.{1,20}$ |
| AssessmentDate | Date assessment was taken by the student or submission deadline/claim dates for non-exam assessment. In the case of assessments which take place over multiple days, please provide the date it was submitted for marking/grading. For windowed assessments, please provide the date based on the last date of the window. If no date is available please provide the date the result was entered. | 9 | The date in the following format: year (4 digits), a dash, month (2 digits), a dash, day-of-month (2 digits). Format accepted yyyy-mm-dd | ^(20)\d\d[-](0[1-9]|1[012])[-](0[1-9]|[12][0-9]|3[01])$ |
| AssessmentRawMark | Final raw mark for the assessment. See general completion guidelines for more detail. -2 accepted where not applicable or not known (for example, for internal assessments and/or where assessments are graded, not marked) | 10 | Up to 3-digit integer accepted. -2 accepted where not applicable or not known (for example, for internal assessments and/or where assessments are graded, not marked) | ^(?:-2|\d{1,3})$ |
| AssessmentScaledScore | Final scaled mark/score for the assessment, where used. See general completion guidelines for more detail. -2 accepted where not applicable | 11 | Decimal value with up to 3 decimal places, between 0-9999. -2 accepted where not applicable | ^(?:-2|\d{0,4}\.?\d{0,3})$ |
| AssessmentGrade | Grade awarded for the assessment. Submit fails and near pass grades if relevant. -2 accepted for not applicable | 12 | See Appendix A for accepted grades | See Appendix A |
| DeliveryMode | Mode of the assessment method used by the student. The list of delivery modes is given in Appendix B below. Please choose the most appropriate one. | 13 | See Appendix B for accepted modes | ^(Paper based|Computer based|Face to face|Remote|Product based|Candidate absent|Not specified)$ |