Reporting to HMRC: EPS
Use your payroll software to send an Employer Payment Summary (EPS) as well as a Full Payment Submission (FPS) if you:
- reclaim statutory maternity, paternity, adoption or shared parental payments - even if you got an advance payment from HM Revenue and Customs (HMRC) to cover them
- claim the Employment Allowance - only do this once
- can reclaim Construction Industry Scheme (CIS) deductions as a limited company
- claim National Insurance contributions holiday for previous tax years
- pay the Apprenticeship Levy if you, or employers you’re connected to, have an annual pay bill of more than £3 million
Send an EPS instead of an FPS if you’ve not paid any employees in a tax month.
Send an EPS by the 19th of the following tax month for HMRC to apply any reduction (for example statutory pay) on what you’ll owe from your FPS.
The tax month starts on the 6th.
Sending an EPS
To complete and send the EPS, follow your payroll software’s instructions. HMRC has guidance on what to put in each field on an an EPS.
Use HMRC’s Basic PAYE Tools if your software cannot send EPS reports.
After you’ve sent your EPS
Once you’ve sent your EPS, you can:
- view what you’ve claimed and the balance of what you owe on your HMRC online account within 2 days (or by the 14th if you sent the EPS before the 11th)
- pay HMRC by the 22nd (or the 19th if paying by post).
If you made a mistake in your EPS
You should correct any errors in your EPS as soon as you find them.
If you do not pay any employees in a tax month
Do not send an FPS. Send an EPS by the 19th after the tax month you did not pay any employees. The tax month starts on the 6th.
HMRC has guidance on what to put in your EPS if you’ve not paid anyone.
If you do not send an EPS, HMRC may:
If you do not pay anyone for a longer period
You can tell HMRC up to a year in advance that you’ll not pay any employees. To do this, enter dates in the ‘Period of inactivity’ fields in your EPS.
Step 1 Check your business is ready to employ staff
Step 2 Recruit someone
You need to advertise the role and interview candidates. You can use a recruitment agency to do this or do it yourself.
As an employer you must make sure you recruit employees fairly.
and Check they have the legal right to work in the UK
and Find out if they need a DBS check
Step 3 Check if they need to be put into a workplace pension
You have ongoing responsibilities to check if your employees need to be put into a workplace pension scheme.
Step 4 Agree a contract and salary
When someone accepts a job offer they have a contract with you as their employer.
Step 5 Tell HMRC about your new employee
You must tell HMRC about your new employee on or before their first pay day.