DefCARS and associated guidance

The Defence Contract Analysis and Reporting System (DefCARS) allows contractors to meet the reporting requirements for contract and supplier reports.

Current system status: Live.

The statutory requirement for reporting is outlined in the Defence Reform Act 2014 (the ‘Act’) and is defined in the Single Source Contract Regulations 2014 (the ‘Regulations’).

On 15 March 2017, the SSRO launched a new version of DefCARS which replaces previous Excel report templates submitted via a portal with a web interface. The new system includes validation checks to help contractors comply with the reporting requirements and reduces the amount of data entry required by eliminating duplication. An Excel template is provided on this page to allow contractors to use the copy and paste functionality in the QBUCAR.

Previous user guides for each report template and the stand-alone DPS principles document have been brought together into a single document providing reporting guidance and a system user guide for defence contractors covering both contract and supplier reporting. The previous user guides, report templates and DPS principles will remain on the SSRO website for reference purposes only.

As part of this exercise a number of amendments have been made to the guidance document and it will continue to evolve with a series of regular updates planned over the next 12 months. The changes made in Version 3 of the DefCARS reporting guidance and system user guide are incremental and aim to provide users with greater clarification on a number of areas following consideration of feedback from stakeholders. The focus and timing of future updates will be discussed with attendees at the Reporting and IT sub-group.

If you have any questions about how to access DefCARS or the user guidance please contact the SSRO as soon as possible

Please click the appropriate link below for the user guide and QBUCAR template.

DefCARS - reporting guidance and system user guide for defence contractors - Version 3 published on 22 November 2017 (PDF, 2.44MB, 103 pages)

QBUCAR template (XLSM, 76.5KB)

Previous reporting templates and user guides

Published 15 March 2017
Last updated 22 November 2017 + show all updates
  1. Version 3 of the guidance published
  2. First published.