Working for British High Commission Nairobi

Information on job vacancies at the British High Commission-Nairobi

A2 (L) Programme Assistant in the Conflict, Stability and Security Fund

Section : Nairobi Department: CSSF Somalia and East Africa team

Position Type : Full time/Permanent

A vacancy has arisen at the British High Commission (BHC), Nairobi for a A2 (L) Programme Assistant in the Conflict Stability and Security Fund (CSSF): Somalia and The East Africa Region The British High Commission Nairobi and British Embassy Mogadishu (Nairobi Office) consist of 360 employees with a wide variety of experience and job roles, representing over 10 British government departments working within Kenya and Somalia.

The Role

The successful candidate will be part of and work across both the CSSF Somalia and East Africa, providing project administrative support. Working in line with the UK’s Building stability overseas strategy will be key, and the ability to work in an ever changing environment where priorities will change daily. The Team is a regional one and most of the team travel regularly throughout East Africa. This role is Nairobi based but the successful applicant may be asked to travel occasionally.

Key Responsibilities

Working to support the CSSF team, the successful candidate will be responsible for managing project related resources and information and supporting the project officers in project implementation, management and delivery. The job holder will also be required to provide administrative support to the head of section.

The Main Duties Include

  • Act as an initial point of contact for all project-related enquiries.
  • Provide administrative support in monitoring and evaluation of projects, and supporting the project officer in all administrative aspects of project management, such as organising logistics for project related training programmes.
  • Be the programme lead for the Opportunities Fund project strand providing project management support
  • Manage and monitor project expenditure and maintain financial and progress reports. Review and process all expense claims for projects, including travel claims.
  • Coordinate extensively with service units and liaise frequently with staff members across other sections within BHC Nairobi, British Embassy Somalia, the region and London.
  • Provide administrative support to the head of section.
  • On occasion provide administrative support to the team as a whole

Required Skills

The successful candidate will require strong administrative skills, good secretarial and IT Skills (a working knowledge of Microsoft Excel and Word is essential), oral and written communication and customer service skills. S/he should be highly organised, able to take initiative and to work accurately within deadlines. Given the nature of work, the candidate will be expected to be a good team player and previous experience in project management would be desirable.

Key Competences

The candidate should be able to demonstrate the following civil service competencies to level 1:

  • Leading and Communicating – leading from the front and communicating with clarity, conviction and enthusiasm.
  • Collaborating and Partnering - creating and maintaining positive, professional and trusting working relationships with a wide range of people within and outside the office to help get business done.
  • Delivering at Pace - focusing on delivering timely performance with energy and taking responsibility and accountability for quality outcomes. Working to agreed goals and activities and dealing with challenges in a responsive and constructive way.
  • Managing a Quality Service - being organised to deliver communications objectives and striving to improve the quality of communications, taking account of diverse customer needs and requirements. Planning, organising and managing time and activities to deliver a high quality and efficient service, applying programme and project management approaches to support delivery.
  • Changing and Improving - being open to change, suggesting ideas for improvements to the way things are done, and working in ‘smarter’, more focused ways.

  • Making Effective Decisions – being objective; using sound judgement, evidence and knowledge to provide accurate, expert and professional advice. Showing clarity of thought, setting priorities, analysing and using evidence to evaluate options before arriving at well reasoned justifiable decisions.

NOTE

  • All applicants must be legally able to work in Kenya with the correct visa/status or work permit.
  • The British High Commission in Nairobi is an equal opportunities employer, dedicated to inclusivity, a diverse workforce and valuing difference.
  • Employees recruited locally by the British High Commission in Nairobi are subject to Terms and Conditions of Service according to local employment law in Nairobi.
  • Spouses/registered partners of UK Based Staff, are able to work within the BHC but their salary will be abated at the appropriate tax rates
  • Reference checking and security clearances will be conducted.
  • If you have not heard from us 3 weeks after the closing date, please consider your application unsuccessful. Any questions you may have about this position will only be answered during interview, should you be invited.

To Apply

Please read these notes carefully to ensure that your application is received and processed. All applicants should submit a short (1 page maximum) covering letter stating why they are a suitable candidate for the position along with a copy of their CV (2 page maximum) in English and BHC application form, by email to: Recruitment.Africa@fco.gov.uk

BHC External Application Form - Programme Assistant (MS Word Document, 84KB)

Internal candidates should also submit the above with a copy of their appraisals covering the past 24 months.

All candidates should use the following subject line for their email: 30/15 NR Programme Assistant in the Conflict, Stability and Security Fund.

Please submit only the requested documents. Please also ensure that your email including attachments is no larger than 2 megabytes, otherwise it may be rejected by your email system or the systems through which it will pass en route to us.

Internal candidates and spouses of UK diplomatic officers: Please quote in the subject line of your email, the Vacancy Notice No: 30/15 NR Programme Assistant in the Conflict, Stability and Security Fund and also indicate that you are an internal candidate or the spouse of a diplomatic officer.

Applications will only be accepted by email.

The closing date is 11 September 2015 and no further applications will be accepted after this date.

A1 (L) Transport Planner

Section : Corporate Services

Position type : Full time/Permanent

Salary : KSH 93,000

Main purpose of job

The jobholder will be part of the Reception & Transport Team. The overall role of the jobholder is to schedule transport requests and support the Transport Manager in the daily running of the transport services. This is a busy job requiring a flexible approach to managing the workload, very good communication and interpersonal skills, and effective organisational and planning skills including good accuracy and attention to detail. The jobholder will be an integral part of the transport team so must have proven ability to work in a team. Experience of the full range of Microsoft Office packages is essential

Roles and responsibilities

  • Receiving, recording and scheduling daily transport requests.
  • Management of driver schedules optimizing working hours for greater efficiency of the section.
  • Communicating and confirming requests to passengers of their travel time as well as all logistics details.
  • Monthly reporting on various aspects of the section including overtime hours and number of monthly bookings and Transport concerns.
  • Developing and monitoring monthly driver’s roster schedule and coordinating drivers leave and off days.
  • Undertaking switchboard duties on short breaks during lunchtimes or providing leave cover.
  • Occasionally attending to visitors at Reception.
  • Management of transport booking and preparation of daily transport program in consultation with Deputy Transport Manager.
  • Coordinates all daily transport activities developing plans for handling special request or emergencies to ensure efficiency of operations.
  • Maintaining radio, phone and mail contact with the drivers as a means of ensuring smooth flow of operations.
  • Analyze all aspects BHC daily corporate logistics requirements to determine the most cost-effective or efficient means to meet them
  • Responsibility for maintaining customer feedback data on transport services.
  • Provide and maintain good customer service and solve problems. As an integral part of the team, ensure that customers are highly regarded and receive exceptional service
  • Be part of visits teams and contribute to travel program development
  • Advising the Transport manager on driver performance.

Key competences required

  • Leading and Communicating
  • Delivering a Quality Service
  • Collaborating and Partnering
  • Making Effective Decisions
  • Language requirements:

English, read and write

Required skills / experience / qualifications:

  • At least 3 years experience in similar role will have an added advantage
  • Planning and organisational skills
  • Good Microsoft Office skills
  • Interpersonal skills using tact, patience and courtesy.
  • Ability to operate effectively in a high volume service driven transport operation
  • Ability to create and manage multiple relationships at different levels
  • He/she should have a proven record of innovative thinking, problem solving customer service and prioritizing skills
  • Strong communication and analytical skills
  • Problem solving, Ability to work well under pressure

Desirable: Undergraduate Degree

NOTE:

  • All applicants must be legally able to work in Kenya with the correct visa/status or work permit.
  • The British High Commission in Nairobi is an equal opportunities employer, dedicated to inclusivity, a diverse workforce and valuing difference.
  • Employees recruited locally by the British High Commission in Nairobi are subject to Terms and Conditions of Service according to local employment law in Nairobi.
  • Spouses/registered partners of UK Based Staff, are able to work within the BHC but their salary will be abated at the appropriate tax rates
  • Reference checking and security clearances will be conducted.
  • If you have not heard from us 3 weeks after the closing date, please consider your application unsuccessful. Any questions you may have about this position will only be answered during interview, should you be invited.

To Apply

Please read these notes carefully to ensure that your application is received and processed. All applicants should submit a short (1 page maximum) covering letter stating why they are a suitable candidate for the position along with a copy of their CV (2 page maximum) in English and BHC application form, by email to: Recruitment.Africa@fco.gov.uk

BHC External Application Form - Transport Planner (MS Word Document, 84KB)

Internal candidates should also submit the above with a copy of their appraisals covering the past 24 months.

All candidates should use the following subject line for their email: 29/15 NR Transport Planner.

Please submit only the requested documents. Please also ensure that your email including attachments is no larger than 2 megabytes (2MB), otherwise it may be rejected by your email system or the systems through which it will pass en route to us.

Internal candidates and spouses of UK diplomatic officers: Please quote in the subject line of your email, the Vacancy Notice No: 29/15 NR Transport Planner and also indicate that you are an internal candidate or the spouse of a diplomatic officer.

Applications will only be accepted by email.

The closing date is 10 September 2015 and no further applications will be accepted after this date.