Working for British High Commission Nairobi
Information on job vacancies at the British High Commission-Nairobi
PA to the Deputy High Commissioner
Section : DHC’s office
Grade : A2 (L)
Position Type : Permanent
A vacancy has arisen at the British High Commission for a PA to the Deputy High Commissioner A2 (L). The British High Commission Nairobi consists of 335 employees with a wide variety of experience and job roles, representing 10 government departments working within Kenya and Somalia. The position is graded at A2 (L) for which the current salary starts at Ksh 129,949 per month before deduction of tax. Where the successful candidate is not liable to Kenyan tax, the salary will be abated under HM Treasury regulations to Ksh.97, 356 per month to take account of the tax they would have paid.
Due to the nature of the role it is necessary that any applicant is able to obtain security clearance to official-sensitive. Security checks and an interview will be conducted.
Main purpose of job:
To provide PA support to the Deputy High Commissioner as well as wider departmental support functions and provide leave cover to the High Commissioner’s PA when necessary. Line management of the CLO - Events Coordinator.
Roles and responsibilities / what will the jobholder be expected to achieve?
The successful candidate will need to be organised, able to manage his/her own workload and deal with a broad range of tasks at any one time frequently working to short deadlines.
Attention to detail, flexibility and being able to work accurately under pressure are key skills. S/he will need to possess strong communication skills as you will be in regular contact with colleagues, Senior Leadership Team within the BHC and those in London. He/she will be privy to sensitive information, therefore discretion is a must.
- Oversee and coordinate all aspects of the Deputy High Commissioner’s office to ensure the smooth running of his daily and long-term commitments in support of the Kenya Country Business Plan objectives - e.g. Managing his diary and any travel logistics; liaising with the drivers, Corporate Services and external contacts. Arranging meetings and ensuring that briefings for meetings are requested and processed.
- Process the Deputy High Commissioner’s papers and electronic correspondence and provide direct responses to requests.
- Log communications (such as letters, minutes, emails and meetings notes) and maintain DHC contacts in a detailed filing system.
- Arrange official travel & hotel requirements for the Deputy High Commissioner and reconcile his official expenses on iExpenses.
- Lead on organising the Senior Leadership Team monthly breakfast meetings and Crisis Manager cover arrangements, ensuring sufficient Crisis Manager Cover at all times and referring to DHC when possible clashes arise.
- Provide support to the Kenya Policy Board. Liaising with the Board secretary to ensure agenda and papers are sent out in time. Assist in the booking of rooms and note taking.
- Providing cover for PA to High Commissioner during periods of absence.
- PRISM responsibilities – Monitor DHC’s travel and entertainment budget including profiling, forecasting and tracking spend to deliver value for money.
- Events Management at the Deputy High Commissioner’s residence and also working with the CLO-Events Coordinator to plan and prepare for formal/ informal events and meetings.
- Line Manage and develop the CLO-Events Coordinator.
- Oversight of the Stationery and Deputy High Commissioner’s Entertainment budget (reporting to the DHC). Key competences required:
- Collaborating and Partnering
- Delivering at Pace
- Making Effective Decisions
- Delivering a Quality Service
Required skills / experience / qualifications
- Fluency in written and spoken English
- Working and delivering for senior-level individuals.
- Working and delivering in a high pressure environment.
- Dealing with logistics, administration and budgets.
- Ability to be cleared to a high level of security clearance;
- Expert working knowledge of MS Word, Excel, PowerPoint and Outlook.
- Strategic understanding of BHC Nairobi’s policy environment
- All applicants must be legally able to work in Kenya with the correct visa/status or work permit.
- The British High Commission in Nairobi is an equal opportunities employer, dedicated to inclusivity, a diverse workforce and valuing difference.
- Employees recruited locally by the British High Commission in Nairobi are subject to Terms and Conditions of Service according to local employment law in Kenya.
- Spouses/registered partners of UK Based Staff, are able to work within the BHC/BCG but their salary will be abated at the appropriate tax rates.
- Reference checking and security clearances will be conducted.
- If you have not heard from us 3 weeks after the closing date, please consider your application unsuccessful. Any questions you may have about this position will only be answered during interview, should you be invited.
Please read these notes carefully to ensure that your application is received and processed.
All applicants should submit a short (1 page maximum) covering letter stating why they are a suitable candidate for the position along with a copy of their CV (2 page maximum) and BHC application form in English, by email to: Recruitment.Africa5@fco.gov.uk
Internal candidates should also submit the above with a copy of their appraisals covering the past 24 months.
All candidates should use the following subject line for their email: 46/15 NR, PA to the Deputy High Commissioner.
Please submit only the requested documents. Please also ensure that your email including attachments is no larger than 2 megabytes, otherwise it may be rejected by your email system or the systems through which it will pass en route to us.
Internal candidates and spouses of UK diplomatic officers: Please quote in the subject line of your email, the Vacancy Notice No: 46/15 NR, PA to the Deputy High Commissioner and also indicate that you are an internal candidate or the spouse of a diplomatic officer.
Applications will only be accepted by email.