Working for British High Commission Nairobi

Information on job vacancies at the British High Commission-Nairobi

Senior Project Manager: Somalia CSSF Team

A vacancy has arisen at the British High Commission for a C4L Senior Project Manager (Political) within the Somalia CSSF programme team on a 1 year contract (with 3 month probation period). The British High Commission Nairobi consists of 335 employees with a wide variety of experience and job roles, representing 10 government departments working within Kenya and Somalia. The position is graded at C4 (L) for which the current salary starts at Ksh 317,293 per month before deduction of tax. Where the successful candidate is not liable to Kenyan tax, the salary will be abated under HM Treasury regulations to Ksh. 228,497 per month to take account of the tax they would have paid.

Due to the nature of the role it is necessary that any applicant is able to obtain security clearance to official-sensitive. Security checks and an interview will be conducted.

The Role

The Somalia Conflict, Security and Stability Fund (CSSF) is a £32 million cross-government programme designed to tackle the drivers of instability and deliver the UK National Security Strategy in Somalia. The job-holder will be responsible for management of three strands of CSSF covering reconciliation; state formation; human rights, working with policy leads across the UK Government. This includes several major flag-ship projects for example work with Al Shabaab defectors; support to the Electoral Process in 2016; and response to sexual and gender-based violence. The projects are high-profile, high-risk and complex and the delivery environment is challenging. However, the portfolio is critical to achieving sustainable peace and political settlement in Somalia and delivering UK objectives in East Africa. Even small gains can have a tangible impact on the ground.

The three strands in the job-holder’s portfolio are overseen by strand boards composed of policy leads from across the British Embassy Mogadishu and London Somalia teams. The Senior Project Manager will be responsible for managing this strand board and ensuring its recommendations are delivered. They will liaise with a wide range of external stakeholders including the Federal Government of Somalia, UN agencies, partners donors and implementing partners.

The successful candidate will sit within the Nairobi office of the British Embassy Mogadishu alongside the rest of the Somalia programme team, reporting to the Head Somalia CSSF. The role is based in Nairobi but will require travel to Mogadishu (SAFE+ training and FCO duty of care conditions will apply).

For more information check the links below:

BHC External Application Form (MS Word Document, 25.8KB)

Job Advert–Senior Project Manager–Somalia CSSF Team (MS Word Document, 29.3KB)

To Apply

Please read these notes carefully to ensure that your application is received and processed.

All applicants should submit a short (1 page maximum) covering letter stating why they are a suitable candidate for the position along with a copy of their CV (2 page maximum) in English and the British High Commission’s external application form, by email to: Recruitment.Africa@fco.gov.uk

Internal candidates should also submit the above with a copy of their appraisals covering the past 24 months.

All candidates should use the following subject line for their email: 21/15 NR - Senior Project Manager

Please submit only the requested documents. Please also ensure that your email including attachments is no larger than 2 megabytes, otherwise it may be rejected by your email system or the systems through which it will pass en route to us.

Applications will only be accepted by email.

The closing date is 7July 2015 and no further applications will be accepted after this date.

A2 Administration and IT Support Officer

Section : British High Commission Nairobi, Chancery

Position Type : Permanent

Salary : Ksh 129, 949 per month

A vacancy has arisen at the British High Commission for an A2 Administration and IT Support Officer. The successful candidate will provide administrative support to the Political Counsellor to ensure smooth day to day running of the office. Manage Political team’s resources and information to ensure delivery. As part of the role she/ he will have to administer and support cleared end users by ensuring the availability and reliability of Information and Communication Technology (ICT) systems and infrastructure. The job holder will also be required to work with other ICT teams based locally, regionally and in the UK to provide essential support as and when required.

The position is graded at A2 for which the current salary starts at Ksh 129,949 per month before deduction of tax. Where the successful candidate is not liable to Kenyan tax, the salary will be abated under HM Treasury regulations to Ksh 97,356 per month to take account of the tax they would have paid.

Due to the nature of the role, it is necessary that any applicant be security cleared and must be able to demonstrate that they can obtain such clearance. Clearance is most easily obtained by UK nationals with at least 3 years residence in the past 10 years in the UK, USA, Australia, Canada or New Zealand. Nationals of the latter four countries may also be able to get clearance if they have a traceable home country history over the last 5 years.

Roles and responsibilities

Administration:

  • Monitoring team budget and policing compliance with audit requirements
  • Keeping diary up to date
  • Arranging meetings, appointments and social events
  • Issuing invitations for official functions and keeping guest lists
  • Photocopying, faxing, despatching correspondence
  • Distributing and collecting internal papers
  • Booking official travel and transport
  • Organising programmes for duty tours
  • Covering for PA/HC during periods of absence
  • Support to Visits Officer including ad hoc airport meet and greets and cover when Visits Officer is on leave
  • Maintenance of Political Section’s contacts database
  • Ensure compliant record keeping and information management by team

IT:

  • Administer Restricted/Cleared user account
  • Request for restricted account creation
  • Disable/enable user accounts
  • Reset passwords
  • Add/remove users to restricted groups
  • Administer Electronic Mail
  • Administer restricted shared mailboxes
  • Maintain the Distribution Lists with the post
  • Administer servers shared area (security Group and folders - restricted ) and backups at post
  • Create new restricted shared folders
  • Change backup tapes and data restore in Liaison with Helpdesk
  • Laptop and desktop Rebuilds
  • Build laptops and desktops both protect and restricted at post
  • Maintaining restricted hardware i.e. laptops, Blackberries, printers, copiers
  • Coordinating the monthly copier maintenance for the restricted copiers
  • Remote support to cleared users
  • Order, replace and dispose of restricted IT equipments
  • Maintaining an up to date inventory of all restricted ICT equipment
  • Support the ECHO telephony system on the restricted tier.
  • Assume the IMO (Information Management Officer) role.
  • Any other duties as assigned by the supervisor

Key competences required:

  • Leading and communicating
  • Delivering at pace
  • Collaborating and partnering
  • Delivering a quality service

Skills / experience / qualifications required:

  • Fluency in written and spoken English
  • Ability to plan ahead and prioritise effectively
  • Organised and able to file methodically
  • Ability to multi-task and meet tight deadlines
  • Ability to work independently and use initiative to chase up progress on tasks
  • Produces clear, accurate work paying attention to detail
  • Makes effective use of office IT systems and software relevant to the job. Understands how to use spreadsheets, databases and PowerPoint
  • Experience of financial and budget procedures and able to accurately manage budgets
  • Previous work experience as a PA will be an added advantage
  • Can support colleagues when under pressure and able to contribute to cross-team working
  • Can convey information accurately and concisely
  • IT/Systems administration experience is desirable

NOTE:

  • All applicants must be legally able to work in Kenya with the correct visa/status or work permit.
  • The British High Commission in Nairobi is an equal opportunities employer, dedicated to inclusivity, a diverse workforce and valuing difference.
  • Employees recruited locally by the British High Commission in Nairobi are subject to Terms and Conditions of Service according to local employment law in Kenya.
  • Spouses/registered partners of UK Based Staff, are able to work within the BHC but their salary will be abated at the appropriate tax rates.
  • Reference checking and security clearances will be conducted.
  • If you have not heard from us 3 weeks after the closing date, please consider your application unsuccessful. Any questions you may have about this position will only be answered during interview, should you be invited.

To Apply

Please read these notes carefully to ensure that your application is received and processed.

All applicants should submit a short (1 page maximum) covering letter stating why they are a suitable candidate for the position along with a copy of their CV (2 page maximum) in English and BHC Application form, by email to: Recruitment.Africa@fco.gov.uk

BHC External Application Form - Administration and IT Support Officer (A2) (MS Word Document, 84.5KB)

Internal candidates should also submit the above with a copy of their appraisals covering the past 24 months.

Please submit only the requested documents. Ensure that your email including attachments is no larger than 2 megabytes, otherwise it may be rejected by your email system or the systems through which it will pass en route to us.

All candidates should use the following subject line for their email: 18/15 NR Administration and IT Support Officer .

Internal candidates and spouses of diplomatic officers: Please quote in the subject line of your email, the Vacancy Notice No: 18/15 NR Administration and IT Support Officer and also indicate that you are an internal candidate or the spouse of a diplomatic officer.

Applications will only be accepted by email.

The closing date is 15 July 2015 and no further applications will be accepted after this date.