Working for British Embassy Mexico City

The British Embassy is an equal opportunities employer, dedicated to inclusivity, a diverse workforce and valuing difference. Staff recruited locally by the British Embassy in Mexico are subject to Terms and Conditions of Service according to local Mexican employment law.

B3 (L) Regional Procurement Officer

Background:

The B3 Regional Procurement Officer will work as part of the Regional Procurement team at the Mexico City Hub. Working with internal customers, suppliers and other UK Government departments is stakeholders on all aspects of procurement delivery, review, monitoring reporting. Assist the Regional Procurement Manager in day-to-day delivery.

Main Purpose of job:

The Procurement Group in the FCO takes responsibility for the acquisition of all goods and services required by the organisation whether bought at home in the UK or at one of our 260 office locations around the world. We do this by directly managing high value procurement activities and creating and implementing the policies and procedures for everything else.

In order to provide an effective and efficient service, the Procurement Group is undergoing a global transformation. The FCO Board has approved the roll out of a new regional structure for Finance, Procurement and HR across the whole office network by 2015 and a programme of work is in progress which will realise real cost reductions and global spend savings, whilst keeping quality high by reforming the way we manage procurement across the network. This is an important and ambitious agenda that will make a significant contribution to Diplomatic Excellence, the over-arching change initiative to ensure that the UK has the best Diplomatic service in the world.

The new Procurement Operating Model is introducing procurement expertise into a regional organisation structure. This will provide expert service to our global network of locations whilst retaining the ability to deliver efficiently on behalf of several locations and maintain links with the central procurement function in the UK. Procurement will become a delivery partner to the FCO business, providing advice and expertise to the business across the procurement lifecycle though to a shared responsibility for the successful delivery of larger procurement projects

Duties & responsibilities

Regional Procurement Delivery (above £25K) 50%

Assist the Regional Procurement Manager in managing the contract tender process of various procurement/contract-related goods, services or work projects, including sourcing of suppliers, input and agreement of specification, preparation of tender documentation, liaison and coordination with suppliers to clarify requirements, coordination and evaluation of bids, seek appropriate approval, direct negotiation, agreement of contracts and management and closure of contracts, ensuring that they meet legal, audit, HM Treasury and Cabinet Office requirements.

Identifying Regional Opportunities 25%

To work closely with colleagues at UK’s Embassies and Consulates in the region and Procurement Category Teams in the UK to deliver Procurement activity to a standardised process, proactively seeking opportunities to buy efficiently through common procurement routes or approaches to market and opportunities to aggregate requirements across Posts and other government partners.

Supplier Relationship Management 15%

To review, report and manage contract and framework use in the region, to act as the Supplier Relationship Manager where appropriate for regional suppliers including resolution of contractual disputes, taking appropriate action to protect the FCO’s interest.

Support to Regional Procurement Manager 10%

To work closely with the Regional Procurement Manager in implementing, managing, delivering regional objectives

Competences:

Leading and Communicating
At all levels, effectiveness in this area is about leading from the front and communicating with clarity, conviction and enthusiasm. It’s about supporting principles of fairness of opportunity for all and a dedication to a diverse range of citizens.

Delivering Value for Money It involves the efficient, effective and economic use of taxpayers’ money in the delivery of public services. It means seeking out and implementing solutions which achieve the best mix of quality and effectiveness for the least outlay. People who do this well base their decisions on evidenced information and follow agreed processes and policies, challenging these appropriately where they appear to prevent good value for money.

Delivering a Quality Service Effectiveness in this area means focusing on delivering timely performance with energy and taking responsibility and accountability for quality outcomes. It’s about working to agreed goals and activities and dealing with challenges in a responsive and constructive way.

Making Effective Decisions Effectiveness in this area is about being objective; using sound judgement, evidence and knowledge to provide accurate, expert and professional advice. It means showing clarity of thought, setting priorities, analysing and using evidence to evaluate options before arriving at well reasoned justifiable decisions.

Experience:

  • Excellent command on written and spoken English and Spanish

  • Have experience of project management (essential)

  • Have proven experience (essential) in at least one of the following areas: procurement, purchasing, contracts, managing suppliers.

  • Be a self starter, able to deliver results with little direction - the job has a considerable level of autonomy

  • Have at least 3 years work experience.

Benefits:

  • Competitive Salary -to be confirmed upon job offer.

  • The opportunity to work in a diverse and stimulating environment.

  • 38 hour working week. Regular Working Hours are Monday to Thursday from 08:00 to 16:30 with half hour lunch break and Fridays from 08:00-14:00 hrs.

  • Continuous training available.

  • 15 days annual leave entitlement on first full year and 20 after second year

  • 30 day Christmas bonus a year pro rata on first year

  • IMSS and private medical scheme for employee, spouse and legal dependants

  • A mix of Mexican and British Holidays that adds up to 14 days per year.

How to Apply:

  1. If you fulfil the requirements and relevant criteria for this position, please fill out the Job Application Form (MS Word Document, 122KB) and send along with your CV and a covering letter in English explaining why you think you would be an excellent candidate for this job, to the following email address: Recruitment1.AmericasRegionalHub@fco.gov.uk

  2. Applications should be sent in an electronic format with all attachments included not exceeding 1MB.

  3. A receipt will be automatically generated upon successful receipt of your application. Your application should be sent with the position you are applying in the subject: B3 Regional Procurement Officer

  4. Closing date for applications is 08:00 AM (Mexico Time) Monday 15th June 2015. Applications received after this deadline will not be considered.

Only those candidates who are short-listed will be contacted and called for interview.


S3 Internship Program

Are you interested in doing your internships in an exciting, dynamic and international environment? Would you like to have the opportunity to start your professional career with a diverse team of over 100 people and, at the same time, make a real contribution to the British Embassy in Mexico?

Are you:

  • Responsible and Committed?
  • Collaborative?
  • Task Oriented?
  • Good at English?
  • Deliver results without the need for inspection?
  • Willing to learn and grow in a customer related environment?
  • Currently studying in Mexico at the last semesters of your degree?

We have job openings for you in our different sections:

Political, Economic and Chancery:

Promotion of bilateral relations with Mexico by seeking to engage Mexico on a range of global issues of relevance and priority to the British Government

Degrees: Economics, Political Sciences, International Relations, International Business, among others.

Corporate Services:

Management of the Embassy, handles the local budget, expenses and purchases for the Mission.

Degrees: Management, Finance, Accounting, among others.

Residence:

Residence Management, events, meetings, agenda. If you study Hospitality, Hotels management, Administration.

Degrees: Tourism, Management, Hospitality, among others.

Press and Public Affairs:

Promote everything that is GREAT about the United Kingdom in Mexico. We are a busy, diverse, and creative group of professional communicators.

Degrees: Marketing, Communications, Design, Journalism, among others.

Prosperity:

Working with Mexico to improve the functioning of the Mexican economy, through promoting better regulation, fairer education opportunities and standardisation, more transparent and accountable government and business practice; and encouraging more joint UK/Mexico.We work closely with all other Embassy teams, Mexican partners such as Economia and CONACYT, and the British Council, and also have UK funds to support our activities.

Degrees: International Relations, Economics, Management, among others.

Climate Change:

Promoting a transition to a competitive low carbon economy, a healthy bilateral and multilateral relationship on climate change, and the deepening of relation in the energy sector, aimed at promoting a sustainable, open energy matrix that will fuel Mexico’s growth and foster UK prosperity.

Degrees: Engineering, International Relations, Management, among others.

Consular:

Offers assistance to British Nationals travelling or living in Mexico.

Degrees: International Relations, Management, Hospitality, among others.

Trade and Investment:

Enhance the competitiveness of companies in the UK through overseas trade, and attract a high level of quality foreign direct investment into the UK.

Degrees: Marketing, Business, International Commerce, Business Management, among others.

How long is the Program?

The internship programme for Mexican Nationals runs throughout the year. Local internships should stay 6 months with the possibility of extending another 6 months period maximum.

What would you obtain?

  • The opportunity to work in a diverse and multicultural work environment
  • Monthly salary $2,018.70 MXN working 20 hours per week or $2,523.38 MXN working 25 hours per week.
  • 20 or 25 conditioned working hours per week. Mon-Thu 08:00 – 12:00 and Fri 08:00-14:00 although some flexibility may be required.
  • The British Embassy has agreements with some Universities to release social service, please revise this with your University.

Do you want to apply?

  1. You fulfil the requirements for this position?
  2. Prepare your CV in English
  3. Select a section in which you like to work and that is according to your degree and skills
  4. Write a cover letter (max 1 page) in English explaining “Why are you interested in the Section, how would you use your skills to contribute to it and why do you think you would be a good candidate”.
  5. Send both CV + Cover Letter to Mexico.SocialService@fco.gov.uk
  6. Please write Intern+ (Section Selected) in the subject of your email.
  7. Closing date for applications is 8:00 AM (local time, Mexico City) June 8th, 10 am.

Applications received after this deadline and that do not fulfil the criteria will not be considered.


B3 Corporate Services Officer (CSO)

The Embassy is seeking to recruit a Corporate Services Officer (CSO) to support the Corporate Services Team to ensure efficient customer service and value for money in the Embassy and Sub Posts in Mexico. The CSO will need to work closely with all sections of the Embassy as well as collaborate with the regional corporate services hub established in Mexico City. The CSO will work on a daily basis with those supporting the Embassy’s/Sub Post’s daily operation: Accounts, Human Resources, Estates, ICT, Logistics and Procurement. The CSO will need to establish a good knowledge of policies and procedures and ensure these are implemented and adhered to effectively by the team and colleagues across the Embassy/Sub Posts. The CSO will need to support financial management and monitor financial performance indicators. The CSO will Deputise for the Head of Corporate Services as required.

Duties and responsibilities:

  • Support the Head of Corporate Services in the development and implementation of projects to improve efficiency, effectiveness, responsiveness and high quality in customer service in Mexico.

  • Support the Head of Corporate Services in liaising with CST team leaders (Finance, HR, IT, Estates, Logistics, Security) to understand priorities, delivering and driving change within the team to adapt to new requirements.

  • Support the Head of Corporate Services by monitoring the Financial Performance and Compliance Indicators on a regular basis.

  • Provide training and support to finance officers of the different sections of the Embassy in order to maintain the budget and forecast accuracy throughout the fiscal year.

  • Develop procedures to ensure appropriate reception, follow up and completion of requirements within the Corporate Services area.

  • Revise and approve supplier payments according to procurement policy.

  • Develop procedures and monitor the improvement of the Corporate Services area in delivering for the wider Embassy Liaise with users, including the Community Liaison Officer, to ensure the implementation of appropriate processes for arrivals and departures of UK staff.

  • Maintain and adjust the Purchase to Pay system for Mexico based on UK government best practice, including contracts & efficiency savings and liaise with regional procurement hub.

  • Support the Head of Corporate Services in implementation of a new model of work with the regional HUB (Finance, procurement & HR).

  • Manage and develop two Team Leaders (IT & Transport/Logistics) and a Corporate Services Assistant.

  • Deputise for the Head of Corporate Services as required.

Key competences required for the job:

Delivering at Pace Focusing on delivering timely performance with energy and taking responsibility and accountability for quality outcomes. Working to agreed goals and activities and dealing with challenges in responsible and constructive way.

Changing and Improving Responsive, innovative and seeking out opportunities to create effective change. Open to change, suggesting ideas for improvements to the way things are done, and working in ‘smarter’, more focused ways.

Collaborating and Partnering Create and maintaining positive, professional and trusting working relationships with a wide range of people within and outside the organisation to help get things done. Requires working collaboratively, sharing information and building supportive, responsible relationships with colleagues and stakeholders, whilst having the confidence to challenge assumptions.

Making Effective Decisions being objective - using sound judgement, evidence and knowledge to provide accurate, expert and professional advice. Showing clarity of thought, setting priorities, analysing and using evidence to evaluate options before arriving at well reasoned justifiable decisions.

Other skills / experience / qualifications:

Essential on arrival:

  • Excellent command in written and spoken English and Spanish.

  • Financial management experience (financial qualification an advantage).

  • Knowledge and experience of accounting systems.

  • Experience and knowledge of P2P systems preferably within international organisations or corporations.

  • Ability to deliver competing priorities, including prioritising and delegating appropriately

  • Proven skills to interact and influence people from different backgrounds and different seniority levels.

  • Creativity to think of alternatives.

  • Customer service experience.

  • Experience in problem solving.

  • Experience managing staff.

  • Ability to manage time wisely in a fast-paced environment.

  • Willingness to understand the various streams in the Corporate Services area.

  • Computer skills (including spreadsheets, Word, Power Point, etc) are required.

Desirable:

  • Strategic Awareness

  • Proven leadership

  • Strong negotiation skills

  • Knowledge and experience with Oracle accounting systems

  • Knowledge and experience with EU P2P regulations

  • Knowledge of project management methodologies is a plus

Benefits:

  • Competitive Salary to be confirmed upon job offer

  • The opportunity to work in a diverse and stimulating environment.

  • 38 hour working week. Working Monday to Thursday from 08:00 to 16:30 with half an hour lunch break and Fridays from 08:00-14:00 hrs.

  • Continuous training available.

  • 15 days annual leave entitlement a year pro rata in the first year, 20 days after second year

  • 30 day Christmas bonus a year pro rata on first year.

  • IMSS and Private Medical Scheme for employee, spouse and dependants under the age of 18.

  • A mix of Mexican and British Holidays that adds up to 14 days per year.

How to Apply:

  1. If you fulfil the requirements and relevant criteria for this position, please send your CV and a Cover Letter both in English explaining why you think you would be an excellent candidate for this job, to the following email address: HR4.Mexico@fco.gov.uk

  2. Applications should be sent in an electronic format with all attachments included not exceeding 1MB.

  3. A receipt will be automatically generated upon successful receipt of your application. Your application should be sent with the position you are applying in the subject.

  4. Closing date for applications is 8:00 AM (local time, Mexico City) Monday June 1st 2015. Applications received after this deadline will not be considered.


Internships at the British Council, Mexico City

Marketing Team

¿Te interesa liberar tu SERVICIO SOCIAL en un ambiente dinámico? ¿Te gustaría conocer más de cerca la cultura británica? ¿Te interesa ayudar a promover al Reino Unido en México y viceversa? ¿Quieres ser parte de la implementación de la campaña UKMX 2015 del Consejo Británico en México

El equipo de Marketing en el Consejo Británico está en la búsqueda de un becario para realizar su servicio social con el siguiente perfil:

  • Ciencias de la Comunicación, Comunicación Visual, Mercadotecnia, Publicidad o Diseño Gráfico.
  • 20 horas disponibles de lunes a viernes, entre las 8:00 y las 16:00 horas. Disponibilidad ocasional de tiempo fuera de este horario para apoyo en eventos.
  • Inglés intermedio (CEFR B1)
  • Interesado en promover la Cultura del Reino Unido en Mexico
  • Tener buenos conocimientos de Photoshop, JAVA, Illustrator y edición de video.
  • Creativo, proactivo, responsable, una persona que le guste trabajar en equipo y con ganas de aprender.

Actividades

  • Apoyo en el diseño de materiales gráficos (actualización contenido pagina web, invitaciones, folletos, boletines)
  • Apoyo en la edición de videos y contenidos para nuestras rede sociales
  • Desarrollo y actualización de bases de datos
  • Apoyo ocasional fuera del horario de tu servicio social en la realización y cobertura de algunos eventos (conferencias de prensa, congresos, seminarios, recepciones, etc.)
  • Actualización de contenidos en perfiles de redes sociales como YouTube y Twitter.

Remuneración

  • 2,000 MXN mensuales

Duración del Programas de Servicio Social

El Programa da Servicio Social para estudiantes no titulados está abierto todo el año. Todas los programas de Servicio Social locales deben cubrir un total de 480 horas. Como becario, deberás cubrir un mínimo de 20 horas por semana durante el periodo acordado en el programa. * Es de notar que somos flexibles con las “horas de trabajo”, en virtud de tus compromisos en la escuela.

Todos los estudiantes interesados deberán enviar su solicitud por correo electrónico a: rh.mexico@britishcouncil.org

Finance and Resources Team

¿Te interesa liberar tu SERVICIO SOCIAL en un ambiente dinámico? ¿Te gustaría conocer más de cerca la cultura británica? ¿Te interesa ayudar a promover al Reino Unido en México y viceversa? El equipo de Finanzas y Recursos en el Consejo Británico está en la búsqueda de un becario para realizar su servicio social con el siguiente perfil:

  • Estar en los últimos semestres o recién egresado de las carreras en Administración de Empresas, Contabilidad, Finanzas, Economía o Comercio Internacional. 20 horas disponibles de lunes a viernes, entre las 8:00 y las 16:00 horas. Disponibilidad ocasional de tiempo fuera de este horario.
  • Inglés intermedio (CEFR B1)
  • Tener conocimiento programa Excel,
  • Interesado en promover la Cultura del Reino Unido en Mexico
  • Creativo, proactivo, responsable, una personas que le guste trabajar en equipo y con ganas de aprender.
  • Analítico, organizado, indispensable que tenga habilidad numérica y capacidad de trabajo bajo presión.

Actividades

  • Apoyo en el Finanzas y Contabilidad
  • Desarrollo y actualización de archivos en Excel y bases de datos
  • Apoyo en la administración y organización de archivos en oficina
  • Atender consultas e inquietudes de proveedores.
  • Asistir en la preparación de estados financieros.

Remuneración

  • 2,000 MXN mensuales

Duración del Programas de Servicio Social

El Programa da Servicio Social para estudiantes no titulados está abierto todo el año. Todas los programas de Servicio Social locales deben cubrir un total de 480 horas. Como becario, deberás cubrir un mínimo de 20 horas por semana durante el periodo acordado en el programa. * Es de notar que somos flexibles con las “horas de trabajo”, en virtud de tus compromisos en la escuela.

Todos los estudiantes interesados deberán enviar su solicitud por correo electrónico a: HR.Mexico@britishcouncil.org