Guidance

Privacy notice for gender pay gap evidence-based actions for employers

Published 14 January 2025

© Crown copyright 2025

This publication is licensed under the terms of the Open Government Licence v3.0 except where otherwise stated. To view this licence, visit nationalarchives.gov.uk/doc/open-government-licence/version/3 or write to the Information Policy Team, The National Archives, Kew, London TW9 4DU, or email: psi@nationalarchives.gov.uk.

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This publication is available at https://www.gov.uk/government/publications/privacy-notice-for-gender-pay-gap-evidence-based-actions-for-employers/privacy-notice-for-gender-pay-gap-evidence-based-actions-for-employers

This notice sets out how we will use your personal data, and your rights. It is made under Articles 13 and/or 14 of the UK General Data Protection Regulation (UK GDPR). 

1. Your data

1.1 Purpose

The purpose for which we are processing your personal data is to update the Behavioural Insights Team’s publication How to improve gender equality in the workplace Evidence-based actions for employers (2021). This update will support employers in reducing their gender pay gaps.

1.2 The data

We will process the following personal data: 

  • name
  • name of any institution or body for which you undertook the research identified for the purpose above

The legal basis for processing your personal data is: 

  • processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the data controller. In this case that is supporting employers to reduce their gender pay gap.

1.4 Recipients

Your personal data will be shared with us by the Behavioural Insights Team under contract.

As your personal data will be stored on our IT infrastructure it will also be shared with our data processors who provide email, and document management and storage services. 

1.5 Retention 

Your personal data will be kept by us until the updated published guidance on evidence-based actions for employers that could help them reduce the gender pay gap is removed or refreshed such that your personal data is no longer included. The work is expected to be reviewed, as part of the wider evaluation of the gender pay gap, at least every 5 years.

1.6 Where personal data has not been obtained from you 

Your personal data was obtained by The Behavioural Insights Team from published research and papers and shared with us under contract.

2. Your rights

You have the right to:

  • request information about how your personal data is processed, and to request a copy of that personal data
  • request that any inaccuracies in your personal data are rectified without delay
  • request that any incomplete personal data is completed, including by means of a supplementary statement
  • request that your personal data is erased if there is no longer a justification for it to be processed
  • request that the processing of your personal data is restricted in certain circumstances (for example, where accuracy is contested)
  • object to the processing of your personal data where it is processed for direct marketing purposes
  • object to the processing of your personal data

3. International transfers

As your personal data is stored on our Corporate IT infrastructure, and shared with our data processors, it may be transferred and stored securely outside the UK. 

Where that is the case it will be subject to equivalent legal protection through an adequacy decision, reliance on Standard Contractual Clauses, or reliance on a UK International Data Transfer Agreement.

4. Complaints

If you consider that your personal data has been misused or mishandled, you may make a complaint to the Information Commissioner, who is an independent regulator.

The Information Commissioner can be contacted at:

Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Tel: 0303 123 1113
Email: icocasework@ico.org.uk

Any complaint to the Information Commissioner is without prejudice to your right to seek redress through the courts. 

5. Contact details

The data controller for your personal data is the Cabinet Office. The contact details for the data controller are: 

Cabinet Office
70 Whitehall
London
SW1A 2AS
Tel: 0207 276 1234
Contact the Cabinet Office (web form)

The contact details for the data controller’s Data Protection Officer are: dpo@cabinetoffice.gov.uk. 

The Data Protection Officer provides independent advice and monitoring of Cabinet Office’s use of personal information.

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