Guidance

Privacy notice: evidence submission for gender pay gap and menopause action plan guidance

Published 7 April 2026

© Crown copyright 2026

This publication is licensed under the terms of the Open Government Licence v3.0 except where otherwise stated. To view this licence, visit nationalarchives.gov.uk/doc/open-government-licence/version/3 or write to the Information Policy Team, The National Archives, Kew, London TW9 4DU, or email: psi@nationalarchives.gov.uk.

Where we have identified any third party copyright information you will need to obtain permission from the copyright holders concerned.

This publication is available at https://www.gov.uk/government/publications/privacy-notice-evidence-submission-for-gender-pay-gap-and-menopause-action-plan-guidance/privacy-notice-evidence-submission-for-gender-pay-gap-and-menopause-action-plan-guidance

This notice sets out how we will use your personal data, and your rights. It is made under Articles 13 and/or 14 of the UK General Data Protection Regulation (UK GDPR). 

 Your data 

Purpose

The purpose for which we are processing your personal data is to collect evidence submissions for action plan guidance.

From April 2026, employers with over 250 employees can voluntarily publish a gender pay gap and menopause action plan. This becomes mandatory from spring 2027 (subject to legislation).

The current guidance lists 18 evidence-informed actions. Employers must select a minimum of 2 actions:

  • one addressing the gender pay gap
  • one supporting employees experiencing menopause

Recognising evolving evidence, we invite you to submit new evidence, via a short survey, that is not detailed in the current guidance.

When submitting evidence which has been published, we will ask you to provide the author’s name. This is for contextual purposes or citation. 

If you submit unpublished evidence, you must have the author’s permission and provide their name. We also require a contact email address so we can follow up on the submission. Please note that unpublished evidence submitted without a contact email address cannot be used and will be deleted.

We also invite you to provide your email so we can contact you about the evidence you have submitted. However, this is completely voluntary.

Specific processing purposes include:

  • for a survey
  • for evidence or research

To achieve this we will process your:  

  • name
  • email address
  • organisation name (where applicable)

The legal basis for processing your personal data is where it is necessary for a public function.

Your personal data will be shared by us with our third party processors, SmartSurvey and Google.

Your personal data will be kept by us for 2 years.

Your personal data may be obtained directly from individuals, from a public body or from a private organisation. 

Your rights 

You have the right to request information about how your personal data are processed, and to request a copy of that personal data. 

You have the right to request that any inaccuracies in your personal data are rectified without delay. 

You have the right to request that any incomplete personal data are completed, including by means of a supplementary statement. 

You have the right to request that your personal data are erased if there is no longer a justification for them to be processed. 

You have the right in certain circumstances (for example, where accuracy is contested) to request that the processing of your personal data is restricted. 

You have the right to object to the processing of your personal data

International transfers

As part of this processing activity, your personal data may be processed in EU, USA and a basis of UK international Data Transfer Agreement, Adequacy decision.

Complaints

If you consider that your personal data has been misused or mishandled, you may make a complaint to the Information Commissioner, who is an independent regulator. 

The Information Commissioner can be contacted at:

Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire SK9 5AF

Any complaint to the Information Commissioner is without prejudice to your right to seek redress through the courts. 

Contact details

The data controller for your personal data is the Cabinet Office. The contact details for the data controller are:

Cabinet Office
70 Whitehall
London SW1A 2AS

Tel: 0207 276 1234 Or you can use this webform. 

The contact details for the data controller’s Data Protection Officer are: dpo@cabinetoffice.gov.uk. 

The Data Protection Officer provides independent advice and monitoring of Cabinet Office’s use of personal information.

Back to top