Preparing for your IRM panel: guidance for applicants
Published 1 May 2018
Applies to England
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How to prepare for a review by the Independent Review Mechanism (IRM) of a qualifying determination (QD) letter you disagree with.
1. What information can I send to my caseworker in relation to my case?
You should send your caseworker:
- any further information that supports your case, such as important letters or notes of meetings, medical or legal information
- any information requested by the IRM - you will be given a date by which to send this
It’s not usually helpful to send many testimonials or letters of support. Keep your information brief and relevant to the issues which led to the proposed decision by your fostering or adoption agency decision maker.
You will not be allowed to submit any new information or documentation on the day of panel.
2. What information will the review panel ask my fostering service provider (FSP) or adoption agency for?
The panel will ask:
- for all documents submitted to your previous fostering or adoption panel, including your response to reports and any submissions - we will not include the minutes of the fostering or adoption panel that led to the qualifying determination (QD) letter
- a copy of the QD letter
- for medical reports and medical information, if required
- for other documentation which our caseworker feels would be relevant to your case
- any questions requiring clarification in advance of the panel
3. What information will be sent to the IRM panel members and will I receive a copy?
2 to 3 weeks before your panel, we will confirm the time and venue where it will be held. Your caseworker will put together a pack of panel papers which will include documentation submitted by your FSP or agency and documents provided by you.
You’ll be sent all of the information which is sent to the panel members, except:
- reports to the panel from legal or medical advisors
- any third party information or documents that we do not have permission to share, like references
You will not be able to present additional documentation on the day of the panel.
4. There is information I’ve seen in the IRM panel papers which I’ve not seen before or I take issue with. What can I do?
If you have concerns about the panel pack please contact your caseworker.
5. What is the role of my supporter?
Most applicants find the panel a helpful experience and feel their concerns have been listened to. However, many people can feel more confident if they have a friend or support worker with them during the panel.
Your supporter’s role is to provide moral support and act as a ‘second pair of ears’. They are not allowed to speak on your behalf. If you decide not to attend panel (although it is always best to attend), your supporter will not be allowed to attend in your absence.