Guidance

Fair processing notice for the Selling Online Overseas service

Updated 12 September 2023

© Crown copyright 2023

This publication is licensed under the terms of the Open Government Licence v3.0 except where otherwise stated. To view this licence, visit nationalarchives.gov.uk/doc/open-government-licence/version/3 or write to the Information Policy Team, The National Archives, Kew, London TW9 4DU, or email: psi@nationalarchives.gov.uk.

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This publication is available at https://www.gov.uk/government/publications/fair-processing-notice-for-selling-online-overseas-service/fair-processing-notice-for-selling-online-overseas-service

Information provided while using this service, including personal information, may be published or disclosed in accordance with access to information regimes, primarily the Freedom of Information Act 2000 (FOIA) and the Data Protection Act 2018, the UK’s implementation of the General Data Protection Regulation (GDPR).

What data we collect from you

The Department for Business and Trade (DBT) will process personal data supplied in this service in accordance with the Data Protection Act (DPA).

The information you provide will be processed on a lawful basis in selling online overseas to enable DBT to:

  • perform a task in the public interest
  • fulfil an official function

The task or function must have a clear basis in law and/or the processing is necessary for a contract DBT have with an individual and/or the individual has given consent for the processing of their personal data for a specific task.

What we will do with your data

This information will be shared within the department and with selected third parties. This is for purposes connected with DBT performing a task in the public interest, or to fulfil an official function, and the task or function has a clear basis in law, including:

  • assessing the suitability of applications to e-commerce platforms
  • allowing marketplaces to progress applications
  • providing additional support in relation to exporting through online channels
  • managing relationships with businesses the department is supporting to trade or invest internationally
  • identifying and securing international and UK based opportunities
  • identifying businesses with the greatest propensity to trade or invest and directing them to the most appropriate advice, events and services
  • matching and targeting business to relevant opportunities and services
  • evaluating the impact of trade and investment services
  • better understanding the trade and investment environment
  • better understanding the domestic and international business landscape
  • targeting financial support at businesses to secure trade and investment opportunities
  • processing business applications to access trade and investment related advice and services
  • understanding barriers to trade and investment
  • designing effective and intelligent trade and investment policy, services and making business decisions

Third party data sharing

Third parties with whom the information will be shared are:

  • Adetiq
  • China Britain Business Council
  • Hudson’s bay
  • Kantar Public
  • UK Export Finance (UKEF)

Marketplaces we partner with include:

  • 1688.com
  • Alibaba.com
  • Allegro
  • Amazon: Australia, Canada, France, Germany, Italy, Japan, Mexico, Saudi Arabia, Spain, UAE, USA
  • Ankorstore
  • Bol
  • Carrefour
  • Catch
  • Cdiscount
  • Coupang
  • Darty
  • eBay
  • ePrice
  • Faire
  • Fairling
  • Flipkart
  • Fnac
  • Fruugo
  • Goxip
  • HKTDC
  • JD Worldwide
  • Joor
  • Jumia
  • Kaola
  • Kaufland
  • LaRedoute
  • Lazada
  • Linio
  • ManoMano
  • Mumzworld
  • Newegg.com, Newegg Business, Newegg Canada
  • Noon
  • OnBuy
  • Onceit
  • Pinkoi
  • Rakuten
  • RangeMe
  • Satair
  • Showroomprice
  • Sift & Pick
  • Spartoo
  • TheMarket.com
  • Tiendamia
  • Trade Me
  • Tradegala
  • Tradeling
  • TradingFoe
  • Wayfair
  • Zalando

Aggregated analysis of responses may also be shared with:

  • China Britain Business Council
  • Kantar Public
  • the Devolved Administrations
  • the Government Internal Audit Agency (GIAA)
  • the Information Commissioner’s Office (ICO)
  • the National Audit Office (NAO)

Consent will be sought in accordance with the DPA should there be a requirement to share information with any other third parties outside of those listed above.

Data confidentiality

If you want the information you provide to be treated confidentially, please be aware that, in accordance with the FOIA, public authorities are required to comply with a statutory code of practice which deals, amongst other things, with obligations of confidence.

In view of this, it would be helpful if you could explain to us why you wish that information to be treated confidentially. If we receive a request for disclosure of that information, we will take full account of your explanation, but we cannot give an assurance that confidentiality can be maintained in all circumstances.

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