Procurement at MHCLG

Information about procurement at MHCLG and for those looking to become a supplier or contractor.

The Ministry of Housing, Communities and Local Government’s (MHCLG) in-house procurement team are responsible for delivery of niche and Official Journal of the European Union (OJEU) requirements.

The Crown Commercial Service is responsible for running call-off or sub-OJEU competitions for common goods and services on behalf of MHCLG, such as ICT, consultancy, office solutions, communications etc).

All requirements for goods and/or services over £10,000 (exclusive of VAT) must involve the in-house procurement team and/or the Crown Commercial Service.

Crown Commercial Service

The Crown Commercial Service (CCS) brings together policy, advice and direct buying together in a single organisation to:

  • make savings for customers in both central government and the wider public sector
  • achieve maximum value from every commercial relationship
  • improve the quality of service delivery for common goods and services across government

CCS also provides advice on a number of available framework agreements.

Business Units at MHCLG are encouraged to use frameworks wherever possible since they save time and process costs and involve a reduced amount of contract paperwork. Using a compliant framework also means that the requirement will not need to be advertised.

See further information about the Crown Commercial Service.

Transparency in procurement

The process for awarding contracts of up to £10,000 is managed by individual business units. They must invite an adequate number of quotations from interested and capable suppliers to ensure they receive the following minimum number of quotations.

  • £0 to £4,999 total contract value (exclusive VAT) – 1 written quotation
  • £5,000 - £9,999 total contract value (exclusive VAT) – 3 written quotations

You can read the short-form of our terms and conditions for procurements under £10,000:

Contract opportunities

Opportunities to become a regular supplier can be found by visiting the Contracts Finder website.

All MHCLG contract opportunities over £10,000 are advertised on Contracts Finder and it is aimed at potential suppliers who are interested in doing business with government and public sector organisations. This also includes publication of EU and non-EU contract opportunity adverts.

MHCLG contracts are also advertised in the Official Journal of the European Union (OJEU) in line with our obligation under the European Union Procurement Directives.

Sustainable procurement

The Greening Government Commitments covering the period from 2016 to 2020 include a sustainable procurement commitment requiring departments to report on their actions around sustainable developments.

MHCLG is committed to buying ‘greener’ products and services and aim to incorporate sustainable development into our thinking and our actions.

Spend controls

The Cabinet Office operates spending controls for particular categories that help government departments reduce wasteful expenditure. Read information on these controls and the thresholds that apply.

Supporting small and medium sized enterprises (SMEs)

The government recognises the important role of SMEs in delivering UK economic growth and prosperity. The government set a new target to award 33% of spend with third-party suppliers to SMEs by the end of 2020.

In MHCLG, we encourage SMEs to bid for departmental business and we monitor the level of business SMEs receive from us directly (by winning contracts), or indirectly (by winning contracts with prime contractors or further down supply chains).

The Cabinet Office have published details of government measures to promote SME procurement and spend on direct and indirect SMEs.

Contact

You can contact us at this address:

The Procurement Team
Ministry of Housing, Communities and Local Government
Fry Building
2 Marsham Street
London
SW1P 4DF