Our governance

Academy for Social Justice Positioning Statement, Code of Conduct and Privacy Policy

Academy for Social Justice Positioning Statement

The Academy for Social Justice (the Academy) is a networked community of people focussed on inspiring change to improve public services, civil society and help people thrive.

The Academy exists to bring a diverse range of people together from different vocations and sectors, to share knowledge, skills and practice and to help members self-reflect on lessons for their own sector and role. The Academy seeks to be a valued source of peer expertise and learning support to promote social justice through public services and civil society.

Both membership and Academy services are free, including seminars, workshops, conferences and learning sets featuring expert speakers. Event topics are guided by the membership and focus on sharing practice and learning to enhance collective knowledge and operational practice.

The Academy encourages a breadth of organisational participation but, through due diligence, promotes balanced and objective views; ensuring that members and speakers do not seek to commercially exploit the community. The Academy as a network does not hold specific positions or views or endorse the views of any speaker. It also has an acceptable behaviour policy which sets out the clear expectations of speakers and participants and reserves the right to warn and remove members and speakers over any breaches of that policy. All speakers undergo due diligence to ensure integrity and credibility.

The Academy is supported by HM Prison and Probation Services (HMPPS) but does not speak for or seek to represent its funder and the focus of activities is social justice and not purely criminal justice or criminal justice perspectives. An HMPPS Chair steers the direction of the Academy and is supported by cross sectoral volunteers to ensure a wide range of social justice topics are offered.

Academy for Social Justice Code of Conduct

All Academy for Social Justice (the Academy) members are expected to comply with the following code of conduct when using Academy services. The Academy will enforce this code wherever necessary and expects cooperation from all Academy members to help ensure a safe environment for everybody.

Expectations for all Members

  • The Academy expects all members to be respectful to each other, show empathy, and help make academy events and services a safe space to network, learn and share.
  • Treat all members of the Academy with due regard to equality of access and engagement, taking particular account of:-
    • age
    • gender reassignment
    • marriage or civil partnership
    • pregnancy or maternity
    • disability
    • race
    • religion or belief
    • sex
    • sexual orientation
  • All members of the Academy should treat each other with civility, both face to face and online.
  • Focus discussion or remarks on issues rather than on particular actors, whether they be individuals, groups, organisations etc., and refrain from personal attacks.
  • Act in a reasonable, objective and informed manner when participating in and/or using any Academy discussion platform.
  • The Academy is a multi-stakeholder environment and those who take part in Academy services and inter-sessional activities should acknowledge the importance of all stakeholders and seek to understand their points of view.
  • Act fairly and in good faith with other participants in Academy processes.
  • Promote ethical and responsible behaviour. Ethics and integrity are essential, and the Academy expects all stakeholders to behave in a responsible and principled way
  • Any Academy member not complying with this code may be sanctioned or expelled from any activity or group and their membership cancelled at the discretion of the Academy Strategy Group without being put to a membership vote.

Commitment to members

If you believe an Academy member is in breach of this code, or if you have any other concerns, please contact the Academy immediately (academy@justice.gov.uk).

This document was updated in July 2021 and may be amended as and when necessary.

Academy for Social Justice Privacy Policy

Academy for Social Justice (“we”, “us”, “Academy”, “Academy for Social Justice” or “our”) is committed to protecting and respecting your privacy.

This policy sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us. Please read the following carefully to understand our views and practices regarding your personal data and how we will use it.

For the purpose of the General Data Protection Regulations (GDPR), the data controller is Academy for Social Justice at Unit 6, Forder Way, Cygnet Park, Hampton, Peterborough. PE7 8GX.

PERSONAL DATA WE COLLECT FROM YOU

  • Name
  • Job title
  • Organisation
  • Email address

We collect and process the following data about you:

  • Information that you provide by filling in the registration form on our web pages (our site) https://www.gov.uk/government/organisations/academy-for-social-justice. This includes information provided at the time of registering to become a member, registering for an Academy event or registering to use our eLearning. We may also ask you for information if you report a problem with our site.

If you contact us, we may keep a record of that correspondence.

  • Information you provide when booking for an Academy event.
  • Information you provide when responding to a consultation or survey run by the Academy.

WHERE WE STORE YOUR PERSONAL DATA

All information you provide directly to us is stored on our secure server. Where you have chosen a password which enables you to access certain parts of our services, you are responsible for keeping this password confidential. We ask you not to share a password with anyone.

Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.

HOW WE USE YOUR PERSONAL DATA

We use information held about you in the following ways:

  • To maintain our organisational records
  • To provide you with information concerning Academy for Social Justice products and services that you request from us or which we feel may interest you
  • To notify you about changes to our service
  • We will communicate with you by email with updates and information about goods and services we believe may be of interest to you.

DISCLOSURE OF YOUR PERSONAL DATA

We will not disclose your information to any third party. We will only disclose your information to other Academy members if you have specifically agreed that we can do so.

ACCESS TO YOUR PERSONAL DATA

GDPR gives you various rights about the information held about you. You have the right to view, amend and delete the information we hold about you. You also have the right to restrict how we use this information and to object to us using the information at all. Your rights can be exercised at any time by emailing academy@justice.gov.uk.

Please note that we also use other external software such as Ticket Tailor, Microsoft Teams and Knowledge Hub to enhance our services. Please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.

CHANGES TO OUR PRIVACY POLICY

Any changes we may make to our privacy policy in the future will be posted on this page and, where appropriate, notified to you by email.

CONTACT

Questions, comments and requests regarding this privacy policy are welcomed and should be addressed to academy@justice.gov.uk with the wording ‘Privacy Policy’ in the email subject.

If you no longer wish to be contacted by Academy for Social Justice, please email academy@justice.gov.uk with the word ‘Unsubscribe’ in the email subject.

COMPLAINTS

Should you have a complaint or other concerns about Academy for Social Justice’s information rights practices please contact Academy for Social Justice in the first instance at academy@justice.gov.uk.

If our response proves unsatisfactory, you have the option of contacting the Information Commissioner’s Office. Please see https://ico.org.uk/concerns for more information.

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