Guidance
File format
Updated 3 July 2025
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| Name | Description | Position | Description of Regular Expression | Validation Regular Expression |
|---|---|---|---|---|
| ReportingDate | Date the file was due to be submitted to Ofqual regardless of when it was actually uploaded (this date will be made available by Ofqual). | 1 | The date in the following format: year (4 digits), a dash, month (2 digits), a dash, day (2 digits) | ^(20)\d\d[-](0[1-9]|1[012])[-](0[1-9]|[12][0-9]|3[01])$ |
| AwardingOrganisation | Name of the awarding organisation | 2 | 1 to 100 characters accepted | ^.{1,100}$ |
| CentreName | Name of centre or trading name | 3 | 1 to 150 characters accepted. -2 accepted for unknown | ^.{1,150}$ |
| Address | Address of Centre (excluding postcode) | 4 | 1 to 150 characters accepted. -2 accepted for unknown | ^.{1,150}$ |
| Postcode | Postcode of centre | 5 | 1 to 10 characters accepted. -2 accepted for unknown | ^.{1,10}$ |
| Country | Name of country. For names of Non-UK countries, please use the FCDO geographical names index Please provide the region name (Scotland, Isle of Man, or Channel Islands) for Other UK regions | 6 | 1 to 50 characters accepted. -2 accepted for unknown | ^.{1,50}$ |
| CentreURN | Centre’s Unique Reference Number as assigned by the Department for Education at the time of data submission | 7 | Valid Centre URN. Up to 6-digit integer accepted. -2 also accepted where centre does not have a URN or if URN is unknown | ^\d{1,6}$ |
| CentreNCN | Centre’s National Centre Number as allocated by the Joint Council for Qualifications (JCQ) at the time of data submission | 8 | Valid NCN code. Up to 5-digit integer accepted. -2 also accepted where centre does not have a NCN or if NCN is unknown | ^\d{1,5}$ |
| UKPRN | Centre ID – UK Provider Reference Number | 9 | A numeric value between 10000000 and 99999999. -2 accepted for unknown | ^.{10000000,99999999}$ |
| CentreIdentifierOther | Any other unique number allocated to the centre or assessment venue by individual awarding organisations at the time of data submission, Must be provided if neither CentreURN, CentreNCN or UKPRN areavailable | 10 | 1 to 15 characters accepted. -2 permitted where at least one of NCN, URN or UKPRN have been provided | ^.{1,15}$ |
| CentreApprovalDate | Date of when centre had been first approved by the awarding organisation | 11 | The date in the following format: year (4 digits), a dash, month (2 digits), a dash, day (2 digits). -2 accepted for unknown | ^(20)\d\d[-](0[1-9]|1[012])[-](0[1-9]|[12][0-9]|3[01])$ |
| CurrentCentreStatus | Current status of centre (as of the start of the current academic year (1 September)) | 12 | Accepted values: *Approved *No longer approved | ^(Approved|No longer approved)$ |
| QualificationNumber | This should be the unique identifier for the qualification offered as it appears in Ofqual’s Register of Regulated qualifications, e.g. 123/1234/1 | 13 | Valid Qualification Number. 1 to 10 characters accepted | ^.{1,10}$ |