CDSSG04130 - Finding the Declaration Category and Data Set
Picking the Right Declaration Category Data Set:
It is crucial that the right Declaration Category and data set is picked as it radically affects how the declaration is made. If the wrong Declaration Category is picked, then the data set used the declaration or Customs Clearance Request (CCR) will be wrong and it will fail validation.
Get this step wrong and everything afterwards will be incorrect.
The first link on each appendices landing page provides an index list that tells you what each data set is used for, what type of transaction is covers, e.g., H1 imports to free circulation.
Identify the Declaration Category Data Set to be used from the index lists in:
- Appendix 21: Import Declaration Categories for use with written import declarations
- Appendix 22: Export Declaration Categories for use with written export declarations
- Appendix 23 A and B: Inventory Imports Declaration Categories for use with import CCRs and import EIDR NOPs
- Appendix 23 C and D: Inventory Exports Declaration Categories for use with export CCRs and export EIDR NOPs
- Appendix 24 for Final Supplementary Declaration (FSDs)
The Index list contains a description of each Declaration Category and its usage to assist users in choosing the correct Category.
Read the description of each Declaration Category on the index list, referring to the legislation as necessary, to identify the correct Category to use.
| Appendix Number | Declaration Category | Declaration Title | More information on Usage |
|---|---|---|---|
| Appendix 21A | H1 | Declaration for release for free circulation and special procedure: specific use (end use) | Declaration for release for free circulation: Articles 5(12), 162 and 201 of the Code Declaration for end-use: Articles 5(12), 162, 210 and 254 of the Code |
| Appendix 21B | H2 | Special procedure: storage (customs warehousing) | Articles 5(12), 162, 210 and 240 of the Code |
| Appendix 21C | H3 | Special procedure: specific use (temporary admission) | Articles 5(12), 162, 210 and 250 of the Code |
| Appendix 21D | H4 | Special procedure: processing (Inward Processing (IP)) | Articles 5(12), 162, 210 and 256 of the Code |
| Appendix 21E | H5 | Declaration for the introduction of goods in the context of trade with special fiscal territories | Article 1(3) of the Code |
| Appendix 21F | I1 C&F | Import Simplified Declaration (SDP) with regular use (D.E.1/2 Codes C&F) | Articles 5(12) and 166 of the Code |
| Appendix 21G | I1 B&E | Import Simplified Declaration on an occasional basis (D.E.1/2 B&E) | Articles 5(12) and 166 of the Code |
| Appendix 21H | H7 | Super Reduced Data Set | Articles 5(12), 162 and 201 of the Code |
| Appendix 22A | B1 | Export Standard Declaration or Re-export Standard Declaration | Exit Summary declaration: Article 5(10) and 271 of the Code; Export declaration: Articles 5(12), 162 and 269 of the Code; Re-export declaration: Articles 5(13) and 270 of the Code |
| Export declaration: Articles 5(12), 162 and 269 of the Code; Re-export declaration: Articles 5(13) and 270 of the Code | |||
| Appendix 22B | B2 | Special Procedures – Declaration for Outward Processing | Exit Summary declaration: Article 5(10) and 271 of the Code; Outward Processing declaration: Articles 5(12), 162, 210 and 259 of the Code |
| Appendix 22C | B4 | Declaration for dispatch of goods to a Special Fiscal Territory or Territory with which the EU has formed a Customs Union. | Article 1(3) of the Code |
| Appendix 22D | C1 C&F | Export or Re-export Simplified Declaration with regular use (D.E.1/2 Codes C&F) | Exit Summary declaration: Article 5(10) and 271 of the Code; Simplified Declaration (Regular Use): Articles 5(12) and 166 of the Code |
| Appendix 22E | C1 B&E | Export or Re-export Simplified Declaration on an occasional basis (D.E.1/2 B&E) | Exit Summary declaration: Article 5(10) and 271 of the Code; Simplified Declaration (on an occasional basis): Articles 5(12) and 166 of the Code |
| Appendix 23A | C21i | Customs Clearance Request for inventory releases - imports | Goods being released from a border location where no written customs import declaration is required |
| Appendix 23B | C21i EIDR NOP | Customs Clearance Request for inventory releases – imports released using EIDR | Goods being presented and released at the border using Entry in Declarations Records (EIDR) for imports |
| Appendix 23C | C21e | Customs Clearance Request for inventory releases - exports | Goods being released from a border location where no written customs import declaration is required |
| Appendix 23D | C21e EIDR NOP | Customs Clearance Request for inventory releases – exports released using EIDR | Goods being presented and released at the border using Entry in Declarations Records (EIDR) for imports |
| Appendix 24A | FSD | Final Supplementary Declaration | Import Final Supplementary Declaration Reports for SDP (Regular Use) and EIDR |
| Appendix 25 | BIRDS | Bulk Import Reduced Data Set | Goods imported under the Bulk Imports Reduced Data Set procedures by BIRDS-authorised trader |
Once the Declaration Category is picked, open the relevant Appendix for that Category to access the guidance on the data set to be used for the customs declaration or CCR.
More information:
Step 1 of the Step-By-Step Guide (section CDSSG06000) explains to users how to identify the correct declaration category and how to identify the required data set for the customs declaration or CCR.