Guidance

Privacy Notice for Journalist Contact Details

Published 1 October 2019

This notice sets out how we will use your personal data, and your rights. It is made under Articles 13 and/or 14 of the General Data Protection Regulation (GDPR).

1. Your data

1.1 Purpose

The purpose for which we are processing your personal data is: to ensure Cabinet Office press office can contact journalists interested in our policy areas.

1.2 The data

We will process the following personal data: name, employer, work telephone number and email address.

1.3 Legal basis of processing

The legal basis for processing your personal data is it is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the data controller. In this case that is the function of the Government Communications Service to promote engagement to government priorities, and to deal with press inquiries about the work of the department.

1.4 Recipients

Your personal data will be shared by us with our IT supplier who provides a contact management database.

As your personal data will be stored on our IT infrastructure it will also be shared with our data processors who provide email, and document management and storage services.

We may also share your details with press contacts in other departments.

1.5 Retention

Your personal data will be kept by us for as long as you remain in your role, or have an interest in the department’s policies. We will review our retention at least once a year.

Where personal data have not been obtained from you

Your personal data were obtained by us from Agility PR Solutions Ltd, or from another public body.

2. Your rights

You have the right to request information about how your personal data are processed, and to request a copy of that personal data.

You have the right to request that any inaccuracies in your personal data are rectified without delay.

You have the right to request that any incomplete personal data are completed, including by means of a supplementary statement.

You have the right to request that your personal data are erased if there is no longer a justification for them to be processed.

You have the right in certain circumstances (for example, where accuracy is contested) to request that the processing of your personal data is restricted.

You have the right to object to the processing of your personal data where it is processed for direct marketing purposes.

You have the right to object to the processing of your personal data.

3. International transfers

As your personal data is stored on our IT infrastructure, and shared with our data processors, it may be transferred and stored securely outside the European Union. Where that is the case it will be subject to equivalent legal protection through the use of Model Contract Clauses.

4. Contact details

The data controller for your personal data is the Cabinet Office.

The contact details for the data controller are:

Cabinet Office
70 Whitehall
London SW1A 2AS
0207 276 1234
publiccorrespondence@cabinetoffice.gov.uk.

The contact details for the data controller’s Data Protection Officer are:

Stephen Jones
Data Protection Officer
Cabinet Office
70 Whitehall
London SW1A 2AS
dpo@cabinetoffice.gov.uk.

The Data Protection Officer provides independent advice and monitoring of Cabinet Office’s use of personal information.

5. Complaints

If you consider that your personal data has been misused or mishandled, you may make a complaint to the Information Commissioner, who is an independent regulator.

The Information Commissioner can be contacted at:

Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow
Cheshire SK9 5AF
0303 123 1113
casework@ico.org.uk

Any complaint to the Information Commissioner is without prejudice to your right to seek redress through the courts.