Guidance

Flexible AI Upskilling Fund: businesses privacy notice

Updated 3 April 2024

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This publication is available at https://www.gov.uk/government/publications/flexible-ai-upskilling-fund/flexible-ai-upskilling-fund-privacy-notice

This notice sets out how we will process your personal data, and your rights, if you’re applying to the Flexible AI Upskilling Fund pilot. It is made under Articles 13 and/or 14 of the UK General Data Protection Regulation (UK GDPR).

This notice relates to the Department for Science, Innovation and Technology (DSIT) Flexible AI Upskilling Fund pilot scheme, which aims to promote artificial intelligence (AI) upskilling in small and medium-sized enterprises (SMEs). This Privacy Notice covers the collection and processing for the Expression of Interest for the Flexible AI Upskilling Fund pilot. We will use your data to keep you updated on the launch of the scheme, including when more information on the application process and when the competition window opens. Information collected through the Expression of Interest process will also be processed in order to effectively promote, deliver and monitor the Flexible AI Upskilling Fund pilot. A separate privacy notice will be provided when the application period opens.

Please note that DSIT and Cabinet Office Government Grant Managed Service (GGMS) are joint controllers for the purpose of the Flexible AI Upskilling Fund pilot.

There is a separate privacy notice is available for training providers to register their interest and get updates on the pilot scheme.

Your data

We may process the following personal data:

  • name
  • email
  • telephone number
  • address

Your personal data were obtained by us from Find a Grant. Please see Find A Grant’s privacy notice here.

Purpose

The purpose(s) for which we are processing your personal data is:

  • To keep you updated on the launch of the Flexible AI Upskilling Fund pilot scheme
  • To effectively promote, deliver and monitor the Flexible AI Upskilling Fund pilot scheme

The legal basis for processing your personal data under Article 6 of the UK GDPR is:

6 (1) (e)Public task: Processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the joint data controllers, in this case to keep you informed of the progress of the Flexible AI Upskilling Fund pilot scheme.

Recipients

Your personal data may be shared with a third-party evaluator who will be selected to assess expressions of interest as part of the evaluation of the scheme. The GGMS is provided by a third-party delivery partner, PricewaterhouseCoopers LLP (PwC), with Cabinet Office oversight. Your personal data may also be shared with PwC. It will not be shared with any other third party, unless we are required to do so by law, for example by court order or to prevent fraud or other crime.

Retention

Your personal information will be kept for a period of 1 year following your registration of Expression of Interest to ensure that administrative obligations are met and you can be kept informed of scheme progress.

International Transfers

Your personal data will be processed in the UK.

Your rights

You have the right to:

  • request information about how your personal data are processed, and to request a copy of that personal data
  • request that any inaccuracies in your personal data are rectified without delay
  • request that any incomplete personal data are completed, including by means of a supplementary statement
  • request that your personal data are erased if there is no longer a justification for them to be processed
  • in certain circumstances (for example, where accuracy is contested), request that the processing of your personal data is restricted
  • object to the processing of your personal data where it is processed for direct marketing purposes
  • object to the processing of your personal data

To exercise your rights please contact the Data Protection Officer using the contact details below.

Complaints

If you consider that your personal data has been misused or mishandled, you may make a complaint to the Information Commissioner, who is an UK independent regulator.  The Information Commissioner can be contacted at:

Information Commissioner's Office

Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Email casework@ico.org.uk

Telephone 0303 123 1113

If you are unhappy with the way we have handled your personal data, please write to the Data Protection Officers in the first instance using the contact details above.

Contact details

The joint data controllers for your personal data is the Department for Science, Innovation and Technology (DSIT) and Cabinet Office Government Grant Managed Service (GGMS).

You can contact the DSIT Data Protection Officer at:

DSIT Data Protection Officer

Department for Science, Innovation and Technology
22-26 Whitehall
London
SW1A 2EG

You can contact the Cabinet Office Data Protection Officer at:

Data Protection Officer

Cabinet Office
70 Whitehall
London
SW1A 2AS

Updates to this notice

If this privacy notice changes in any way, we will place an updated version on this page. Regularly reviewing this page ensures you are always aware of what information we collect, how we use it, and under what circumstances we will share it with other parties. The ‘last updated’ date at the bottom of this page will also change.

If these changes affect how your personal data is processed, we will take reasonable steps to let you know.

Last updated: 11 March 2024

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