Guidance

Cabinet Office Fast Stream Database privacy notice

Published 25 May 2018

This notice sets out how we will use your personal data, and your rights. It is made under Articles 13 and/or 14 of the General Data Protection Regulation (GDPR).

Your data

We will process the following personal and sensitive personal data:

• your name
• the date you attended the Fast Stream assessment centre
• your Fast Stream intake year
• the Fast Stream scheme you are on
• your start date in the Fast Stream
• your employer
• your current grade
• your salary
• if applicable, your non-consolidated performance related payment
• your current employment status including unpaid sick leave and medical retirement
• your working pattern and the number of hours you work
• the region where you work
• your professional qualifications
• if you are a former intern or apprentice
• the function that you work in
• the profession of the post you work in
• your date of birth
• your gender
• your ethnicity
• your disability status
• your sexual orientation
• the university where you gained your degree
• your degree and the degree class
• your UCAS points
• your Fast Stream assessment data

We also collect information about your socio-economic background, specifically the following:

• what type of school did you attend when you were aged about 14?
• if you finished School after 1980, during your school years did you receive free school meals?
• what was the highest education level that your parents/guardians achieved? (Father)
• what was the highest education level that your parents/guardians achieved? (Mother)
• did your parents/guardians work as an employee or were they self employed? (Father)
• did your parents/guardians work as an employee or were they self employed? (Mother)
• if your parents/guardians employed or self-employed and employed other people, how many people did your parents employ? (Father)
• if your parents/guardians Employed or self-employed and employed other people, how many people did your parents employ? (Mother)
• if parents/guardians were employed, did they supervise any other employees? (Father)
• if parents/guardians were employed, did they supervise any other employees? (Mother)
• your Parents/guardians main job (Father)
• your Parents/guardians main job (Mother)
• have you ever had Refugee or Asylum Status?
• have you ever spent more than 3 months in care?

Purpose

The purpose(s) for which we are processing your personal data is:

• to analyse patterns of attrition and progress for groups of posts within the Fast Stream
• to monitor reward data for groups of individuals
• to monitor and benchmark promotion rates across departments and different groups (including diversity)
• to monitor and report summary and statistical information both in the public domain and to officials across the civil service (including diversity)
• to monitor and support evaluations of the Fast Stream

Legal basis of processing

The legal basis for processing your personal data is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the data controller. In this case that is that the Cabinet Office is responsible for the operation, management and monitoring of Civil Service Fast Stream graduates and your data is required to enable Cabinet Office to carry out this task.

Sensitive personal data is personal data revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, or trade union membership, and the processing of genetic data, biometric data for the purpose of uniquely identifying a natural person, data concerning health or data concerning a natural person’s sex life or sexual orientation.

The legal basis for processing your sensitive personal data is necessary for:

• reasons of substantial public interest for the exercise of a function of a government department

• archiving purposes, scientific or historical research or statistical purposes

The Cabinet Office is responsible for the operation, management and monitoring of Civil Service Fast Stream graduates and requires your information at the centre to monitor and report on equality and diversity across the Civil Service Fast Stream.

Recipients

As your personal data will be stored on our IT infrastructure, it will also be shared with our data processors who provide email, and document management and storage services.

We will share anonymised, aggregate or summary data with other public bodies and we may publish this, but it will not allow any individuals to be identified.

Where you did not provide your personal data

Where you did not provide your personal data, it was provided by the department or public body that employs you.

Retention

Your information will be kept for 7 years by the Cabinet Office and retention beyond this period will then be reviewed on an annual basis.

Your information forms part of a Fast Stream database to allow for longitudinal analysis.

Your rights

You have the right to:

• request information about how your personal data are processed, and to request a copy of that personal data

• request that any inaccuracies in your personal data are rectified without delay

• request that any incomplete personal data are completed, including by means of a supplementary statement

• request that your personal data are erased if there is no longer a justification for them to be processed

• request that the processing of your personal data is restricted in certain circumstances (for example, where accuracy is contested)

You have the right to object to:

• the processing of your personal data where it is processed for direct marketing purposes

• the processing of your personal data

International transfers

As your personal data is stored on our IT infrastructure, and shared with our data processors who provide email, and document management and storage services, it may be transferred and stored securely outside the European Economic Area. Where that is the case it will be subject to equivalent legal protection through the use of Model Contract Clauses.

Complaints

If you consider that your personal data has been misused or mishandled, you may make a complaint to the Information Commissioner, who is an independent regulator. The Information Commissioner can be contacted at:

Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Telephone: 0303 123 1113

Email: casework@ico.org.uk

Any complaint to the Information Commissioner is without prejudice to your right to seek redress through the courts.

Contact details

The data controller for your personal data is the Cabinet Office. The contact details for the data controller are:

Cabinet Office
70 Whitehall
London
SW1A 2AS

Public Enquiries: Online Contact Form

The Data Protection Officer provides independent advice and monitoring of Cabinet Office’s use of personal information.

The contact details for the data controller’s Data Protection Officer are: dpo@cabinetoffice.gov.uk

The Data Protection Officer provides independent advice and monitoring of Cabinet Office’s use of personal information.