Guidance

Transfer of 1981 and 1982 FCO files to The National Archives

The Foreign and Commonwealth Office is required under the Public Records Act to transfer files selected for permanent preservation to The National Archives (TNA) at the 30-year mark.

The FCO has recently completed a project to transfer nearly 20,000 colonial administration files to the TNA.

Over the 2011-2013 period, we have had to redeploy many of the resources normally committed to the 30-year transfer of files onto the colonial administration files project. This has resulted in a backlog of 1981 and 1982 files awaiting review and preparation for transfer.

Timetable for preparing 1981 and 1982 files for release

The timetable below shows the order in which the FCO will be preparing these files for release and the year in which we expect the files to be ready for physically transfer to The National Archives. Please note that the timetable does not show the date at which the 1981 and 1982 files will be available for public release at the TNA. Following physical transfer from the FCO, the TNA requires a further period in which to prepare the files for release.

Class description TNA Class Record year Readiness for transfer to TNA
Arms control and disarmament 66 1981 2013-2014
    1982 2014-2015
Central Africa Department 106 1982 2014
Claims 64 1981 2013-2014
    1982 2013-2014
Commonwealth Co-ordination Unit 68 1981 2013-2014
    1982 2014-2015
Communications Department 19 1981 2013-2014
    1982 2014
Consular 47 1981 2014-2015
    1982 2014-2015
Cultural relations 13 1981 2013-2014
    1982 2014
Defence 46 1982 2013-2014
Eastern Africa 31 1981 2013-2014
    1982 2013-2014
Eastern European and Soviet 28 1981 2013-2014
    1982 2014-2015
Economists 74 1981 2014
    1982 2014
Energy 96 1981 2014-2015
    1982 2014-2015
European Community External 98 1981 2014
    1982 2014-2015
European Community Internal 30 1981 2014
    1982 2013-2014
Far Eastern 21 1981 2014
    1982 2013-2014
Financial relations 59 1981 2014
    1982 2013-2014
Hong Kong and General 40 1981 2013-2014
    1982 2013-2014
Information policy 26 1981 2014
    1982 2014-2015
Latin America 7 1981 2012
    1982 2012
Legal 52 1981 2013-2014
    1982 2014
Library and records 12 1981 2013-2014
    1982 2014
Marine and transport 76 1981 2014-2015
    1982 2014
Mexico and Caribbean 99 1981 2014
    1982 2014-2015
Middle East 8 1982 2013-2014
Migration and Visa 50 1981 2014-2015
    1982 2014-2015
Nationality and treaty 53 1981 2014
  53 1982 2014-2015
Near Eastern and North Africa 93 1981 2013-2014
    1982 2014-2015
North America 82 1982 2014
Nuclear energy MN 1982 2014
Overseas Labour Advisor 71 1981 2012
    1982 2014
Parliamentary Commissioner and Committees Unit 72 1981 2013-2014
    1982 2014-2015
Planning staff 49 1981 2014
    1982 2014-2015
Post Post files 1981 2014
    1982 2014
Protocol 57 1981 2014-2015
    1982 2014-2015
Research 51 1981 2013-2014
    1982 2014-2015
ROI 87 1982 2014
South Asian 37 1981 2014
    1982 2014
South East Asian 15 1981 2013-2014
    1982 2014
South Pacific 107 1981 2014
    1982 2013-2014
Southern Africa 105 1981 2014
    1982 2014
Southern Europe 9 1982 2014
Trade relations 69 1981 2014
    1982 2014-2015
UK Presidency secretariat 104 1981 2014
    1982 2013-2014
United Nations 58 1981 2012
  58 pt 1 1982 2012
  58 pt 2 1982 2013
West Africa 65 1981 2013-2014
    1982 2013-2014
West Indian and Atlantic 44 1981 2014
    1982 2014
Western Europe 33 1982 2013-2014

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