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HMRC internal manual

Customs Freight Simplified Procedures

Testing traders' systems: utilising a DR to transmit SDs and SFDs via either DTI or EDCS

Where the DR is in another business area, the authorising officer for the CFSP applicant may need to liaise with the local office(r) for the DR to ask for assistance in the testing procedure.

The authorising officer should:

  • contact a Computer Systems Auditor to check if they are aware of any problem with the DR or their software
  • complete the action at CFSP14000 and CFSP15100 ensuring the applicant informs the DR of the appropriate CHIEF access security role and location and
  • ask for the DRs local office(r) to check that the communication links between the DR and HMRC (eg EDCS/CHIEF) are working correctly (messages out and responses back).

Normally, sufficient test data will need to be sent to Customs (eg EDCS/CHIEF) to enable adequate confirmation that the applicant’s and the DR’s systems are working correctly. However, if the DR is already operating satisfactorily for other CFSP traders then only a limited amount of testing may be required to ensure that the communication links between the applicant and the DR are operating satisfactorily. The authorising officer for the applicant should advise the audit officer for the DR whether certain aspects of the applicant’s data need particular attention, eg for OPR calculations.

Systems testing of the trader’s internal systems will still be required.

A copy of the subsequent authorisation letter may be sent to the DRs folder for information and retention.