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HMRC internal manual

Customs Freight Simplified Procedures

HM Revenue & Customs
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Entry in the Declarant's Records (EIDR): entry to a customs procedure

In all circumstances Customs require prior notification of the goods being released using EIDR. The manner and frequency of this notification is to be agreed with the local officer at the pre-authorisation stage (see CFSP14000 and CFSP17000). The options for this notification are ‘Blanket’, ‘Periodic’ or ‘Individual’. In some cases it will take the form of an individual notification of removal as outlined in CFSP04500. The agreed option, the length of any ‘dwell’ time (see below) and how, where and to whom the notification is to be made is to be quoted in Section 2 part 15 of the CFSP authorisation letter. The notification must include at least the particulars necessary to allow officers to decide whether a physical examination of the goods or other control is required. The following minimum data items should be notified:

  • physical location of the goods (if the trader has more than one set of premises)
  • written description of the goods or commodity code
  • CPC to which the goods are to be released
  • quantity
  • value
  • licensing details
  • DUCR, and
  • intended date and time of removal.

If an officer has any concerns about a trader new to the operation of EIDR, the trader may initially be placed upon individual notifications (for a recommended period of 6 months). These notifications should include a period of ‘dwell’ time in which the goods will be made available for examination by Customs. Traders must not remove the goods during this period of ‘dwell’ time unless given specific authority to do so by their local office.

Additionally, where the officer has concerns over the correct operation of EIDR, as the result of an audit or post-clearance verification, they should place the trader on individual notifications. Once the officer is assured that the procedure is being operated correctly and that all goods are being accounted for, they may place the trader on periodic or blanket notifications. It should be made clear to the trader that Customs reserve the right to require traders to provide individual notifications at any time.

Before the goods may be released, and before any period of ‘dwell’ time has expired, the details of the removals must be entered into the EIDR records (see CFSP04750).