Guidance

Crown Court Digital Case System Guidance

Use the Crown Court Digital Case System to access, prepare, and present case information.

• From: HM Courts & Tribunals Service
• Published: 23 May 2018
• Last updated: 24 January 2023 — See all updates

Applies to England and Wales

Introduction

You can use the Crown Court Digital Case System to access, prepare and present information on a case.

You will be able to share information with court staff, the judge and the prosecution or defence, and collaborate on documents and the bundle.

You will need a cjsm email account and training to use the system.

Guidance

• Quick reference guides and interactive training videos
• Digital Case System standard file structure (PDF, 216KB, 8 pages)
• Digital Case System standard file structure for probation cases (PDF, 159KB, 4 pages)
• The Better Case Management Revival Handbook
• The Criminal Procedure Rules
• Access the Digital Case System and XHIBIT portal – direct access barristers (PDF, 101KB, 1 page)

Forms

• Standard Witness Table (PDF, 96.7KB, 2 pages)
• Certificate of readiness - defence (PDF, 172KB, 2 pages)
• Certificate of readiness - prosecution (PDF, 92.8KB, 2 pages)
• Certificate of readiness - defence (Welsh/Cymraeg) (PDF, 134KB, 2 pages)
• Certificate of readiness - prosecution (Welsh/Cymraeg) (PDF, 123KB, 2 pages)
• Forms used in criminal cases

Training

The training website mirrors the functionality of the live site, and allows users to practice in a safe environment. You must register an account for this as it is separate from the live site.

Check the quick reference guides and interactive training videos, for training.

Help and support

For more help, contact the Digital Case System support team.

Email: crimeitsupport@justice.gov.uk (Monday to Friday, 8:30am to 5:30pm)

Give us a brief description of the issue and if it’s with the training or live site. Include your name, phone number, location and when you want to be contacted.

Published 23 May 2018
Last updated 24 January 2023 + show all updates

1. 24 January 2023

   Attached new versions of the Digital Case System Standard File Structure and DCS standard file structure (probation breach cases) table

2. 27 September 2021

   Updated Digital Case System Standard File Structure document published.

3. 16 November 2020

   New version of Digital Case System Standard File Structure document uploaded.

4. 15 July 2019

   Amended guidance bullet points 15.7.19

5. 15 July 2019

   Added a link to videos and quick guides 15.7.19

6. 25 June 2018

   Add links to Criminal Procedure Rules

7. 19 June 2018

   Disclosure management document protocol removed.

8. 15 June 2018

   Added further guidance.

9. 23 May 2018

   First published.