Transparency data

Finance

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ID Category Sub-Category Title / Full Data Name Description of Data Method of Data Collection Method of Data Storage Published Disclosive Disposal Date of Review Mandate Data Publisher Licence Resources Date Released Update Frequency Charging Geographical Coverage Geographical Granularity Geographic Bounding Box Temporal Extent Begin Temporal Extent End Secondary Owner
The title of the data item Description of the data item Source of the data item, how the data is collected Location of the data item, how the data is stored Whether the data item is already published and available in the public domain For unpublished items, whether it contains information that can be disclosed (No) subject to undertaking the appropriate impact assessments For unpublished items, when it will be destroyed (or if selected for permanent preservation). For unpublished items, when the item will next be reviewed for disposal, updating or publication. The enabling legislation that mandates the collection or creation of this data item Location of published data e.g. LR or data.gov or both The licence under which the information can be re-used. The details of each available file or API When the data item was initially released How frequently the item is updated A URL to the charging policy for the data item. Charging can be for access or re-use The spatial extent described by the item The most specific level of geographic granularity offered in the item Another organisation credited with or associated with the item
FIN-001 Finance Fee Orders Fee Orders Current and historic fee orders detailing the rules which define the fee payable for applications for statutory services made to HM Land Registry. Fees for statutory services are set by the Government Minister responsible for HM Land Registry Off-premise legislation.gov.uk Yes Published Published April 2017 LR Act 2002 http://www.legislation.gov.uk/uksi/2012/1969/contents/made Open Government Licence website information pdf files 2003 New fee orders are published when introduced Free Not geographic data Not geographic data Not geographic data 1988 Current
FIN-002 Finance Credit Accounts Credit Accounts Information on customers who hold credit or varaible direct debit accounts with HM Land Registry including their business and operational addresses and bank account details. Customer set-up, invoices issued and payments received On-premise Mainframe Credit Accounts system No Yes Retained for 7 years April 2017 Not mandated Not published Not licenced Not available Not released Not available Not available Not geographic data Not geographic data Not geographic data 7 April 2003 Current Jane Riley
FIN-003 Finance General Ledger General Ledger Central accounting record of HM Land Registry summarising changes in financial position as transactions are posted during an accounting period. The General ledger provides balanced ledger accounting for HM Land Registry and serves as the repository of financial information. Information in summary and detail from subledgers, general ledger journals On-premise Oracle E-Business Suite General ledger Part see FIN028 & FIN029 Yes Retained for 7 years April 2017 Government Trading Funds Act 1973 Expenditure over £25,000 published monthly on GOV.UK, https://www.gov.uk/government/collections/land-registry-expenditure-over-25000 GPC expenditure over £500 published monthly on GOV.UK, https://www.gov.uk/government/collections/government-procurement-card-gpc-expenditure-over-500 All other transaction data unpublished Not licenced Not available From January 2013 - Monthly Monthly in arrears https://www.gov.uk/government/collections/land-registry-expenditure-over-25000 & 'https://www.gov.uk/government/collections/government-procurement-card-gpc-expenditure-over-500 Not geographic data Not geographic data Not geographic data 7 April 2003 Current Naina Patel
FIN-004 Finance Cash Management Ledger Cash Management Ledger Central accounting record where cash management transactions are listed against a cost centre and account code. Receipts and payments On-premise Oracle E-Business Suite Cash Management ledger No Yes Retained for 7 years April 2017 Government Trading Funds Act 1973 Not published Not licenced Not available Not released Not available Not available Not geographic data Not geographic data Not geographic data 7 April 2003 Current Naina Patel
FIN-005 Finance Cash Flow Forecast Cash Flow Forecast An estimate of the timing and amounts of cash inflow and outflow over a specific period. Actual cash flow and projections On-premise Oracle E-Business Suite Cash flow forecast No Yes Retained for 7 years April 2017 Government Trading Funds Act 1973 Not published Not licenced Not available Not released Not available Not available Not geographic data Not geographic data Not geographic data 7 April 2003 Current Naina Patel
FIN-006 Finance Projects Ledger Projects Ledger Accounting records showing project transactions listed against a project, task and expenditure type. Project set up, invoices, payments On-premise Oracle E-Business Suite Projects ledger Part see FIN028 Yes Retained for 7 years April 2017 Government Trading Funds Act 1973 If project data is over £25,000 this is published on GOV.UK as part of the transaction data, https://www.gov.uk/government/collections/land-registry-expenditure-over-25000 Not licenced Not available From January 2013 - Monthly Not available Not available Not geographic data Not geographic data Not geographic data 7 April 2003 Current Naina Patel
FIN-007 Finance Billing & Order Management Ledger Billing & Order Management Ledger Accounting records where billing and order management transactions are listed against a cost centre and account code. Customer set up, customer orders raised On-premise Oracle E-Business Suite Billing & Order Management ledger No Yes Retained for 7 years April 2017 Government Trading Funds Act 1973 Not published Not licenced Not available Not released Not available Not available Not geographic data Not geographic data Not geographic data 7 April 2003 Current Jane Riley
FIN-008 Finance Fixed Assets Ledger Fixed Assets Ledger Accounting records of fixed asset transactions listed against a cost centre and account code. Fixed Asset transactions On-premise Oracle E-Business Suite Fixed Assets ledger Part see FIN028 Yes Retained for 7 years April 2017 Government Trading Funds Act 1973 If Fixed Asset data is over £25,000 this is published on GOV.UK as part of the transaction data, https://www.gov.uk/government/collections/land-registry-expenditure-over-25000 Not licenced Not available Not released Not available Not available Not geographic data Not geographic data Not geographic data 7 April 2003 Current Naina Patel
FIN-009 Finance Budget Information Budget Information Current and historic information on annual budgets for overheads and fixed assets. Annual Budgeting Off-premise Private cloud Financial Reporting & Planning systems Anaplan incorporated No Yes Retained for 7 years April 2017 Government Trading Funds Act 1973 Not published Not licenced Not available Not released Not available Not available Not geographic data Not geographic data Not geographic data Current
FIN-010 Finance Receivables Ledger Receivables Ledger Accounting records showing accounts receivable transactions are listed against a cost centre and account code or a project, task and expenditure type. Customer set-up, invoices issued and payments received On-premise Oracle E-Business Suite Receivables ledger No Yes Retained for 7 years April 2017 Government Trading Funds Act 1973 Not published Not licenced Not available Not released Not available Not available Not geographic data Not geographic data Not geographic data 7 April 2003 Current Jane Riley
FIN-011 Finance Government Procurement Government Procurement The policies, guidance and processes which govern the procurement of goods and services for HM Land Registry. Corporate Governance Off-premise Private cloud Kahootz INOVEM Limited No Yes retained in accordance with the provisions of Instruments of Retention granted by The National Archives April 2017 Government Trading Funds Act 1973 Not published Not licenced Not available Not released Not available Not available Not geographic data Not geographic data Not geographic data Current
FIN-012 Finance Payables Ledger Payables Ledger Accounting records where accounts payable transactions are listed against a cost centre and account code or a project, task and expenditure type. Supplier set-up, purchase orders raised, purchase invoices received and payments made On-premise Oracle E-Business Suite Payables ledger No Yes Retained for 7 years April 2017 Government Trading Funds Act 1973 Not published Not licenced Not available Not released Not available Not available Not geographic data Not geographic data Not geographic data 7 April 2003 Current Jane Riley
FIN-013 Finance Indemnity Payments Indemnity Payments Indemnity compensation payments paid by HM Land Registry. Payments made in respect of indemnity claims On-premise Oracle ERP Indemnity payments No Yes Retained for 7 years April 2017 Government Trading Funds Act 1973 Not published Not licenced Not available Not released Not available Not available Not geographic data Not geographic data Not geographic data 7 April 2003 Current Martin Bates
FIN-014 Finance Internal Audit Internal Audit Current and historic audit evidence and reports. Corporate Governance Non-sensitive data held in cloud service MKInsight. Sensitive data on-premise. No Yes Retained for 7 years April 2017 Government Trading Funds Act 1973 Not published Not licenced Not available Not released Not available Not available Not geographic data Not geographic data Not geographic data Current
FIN-015 Finance Corporate Business Models Corporate Business Models Current and historic information relating to financial models of how HM Land Registry will perform in future years, including forecasts of income, expenditure and the statement of financial position (balance sheet). Calculations based on projections Off-premise Private cloud Financial Reporting & Planning systems Anaplan incorporated No Yes retained in accordance with the provisions of Instruments of Retention granted by The National Archives April 2017 Not mandated Not published Not licenced Not available Not released Not available Not available Not geographic data Not geographic data Not geographic data Current
FIN-016 Finance Corporate Governance HM Land Registry Board Information Agendas, papers submitted for consideration at, and minutes of meetings. Corporate Governance On-premise Mapped network drive No Yes retained in accordance with the provisions of Instruments of Retention granted by The National Archives April 2017 Not mandated Not published Not licenced Not available Not released Not available Not available Not geographic data Not geographic data Not geographic data Electronic records date back to late 2009 Current
FIN-017 Finance Corporate Governance Executive Board Information Agendas, papers submitted for consideration at, and minutes of meetings. Corporate Governance On-premise Mapped network drive No Yes retained in accordance with the provisions of Instruments of Retention granted by The National Archives April 2017 Not mandated Not published Not licenced Not available Not released Not available Not available Not geographic data Not geographic data Not geographic data Electronic records date back to late 2009 Current
FIN-018 Finance Corporate Governance Assurance Information Includes Annual Governance statement and the Assurance Forum papers required to support it. Corporate Governance On-premise Mapped network drive No Yes retained in accordance with the provisions of Instruments of Retention granted by The National Archives April 2017 Not mandated Not published Not licenced Not available Not released Not available Not available Not geographic data Not geographic data Not geographic data Electronic records date back to late 2009 Current
FIN-019 Finance Corporate Governance Balanced scorecard Shows performance against published targets, along with a financial report for Add Value services. Corporate Governance On-premise Mapped network drive No Yes retained in accordance with the provisions of Instruments of Retention granted by The National Archives April 2017 Not mandated Not published Not licenced Not available Not released Not available Not available Not geographic data Not geographic data Not geographic data Electronic records date back to late 2009 Current
FIN-020 Finance Strategic Risk Register Strategic Risk Register Current and historic information on a range of strategic risks identified and used for monitoring, reporting on and evaluating action, impact and countermeasures. email, board discussions, board minutes On-premise Mapped network drive No Yes Retained for 7 years April 2017 Government requiremement for all bodies to retain risk registers Not published Not licenced Not available Not released Not available Not available Not geographic data Not geographic data Not geographic data Current
FIN-021 Finance Supplier Contracts Supplier Contracts Data held in association with a person who provides services to HM Land Registry under terms specified in a contract. Contract details On-premise Oracle E-Business Suite Accounts Payable subledger No Yes Retained for 3 years following expiry date April 2017 Not mandated Not published Not licenced Not available Not released Not available Not available Not geographic data Not geographic data Not geographic data 2003 Current
FIN-022 Finance Maladministration Payments Maladministration Payments Maladministration compensation payments paid by HM Land Registry. Input by HM Land Registry staff On-premise Mapped network drive No Yes Retained for 7 years April 2017 HM Treasury Managing public money Not published Not licenced Not available Not released Not available Not available Not geographic data Not geographic data Not geographic data 2013 Current Jane Garrett
FIN-023 Finance Losses Register Losses Register List of all cash losses made for each financial year. Input by HM Land Registry staff On-premise Mapped network drive No Yes Retained for 7 years April 2017 HM Treasury Managing public money Not published Not licenced Not available Not released Not available Not available Not geographic data Not geographic data Not geographic data 1999 Current Jane Riley
FIN-024 Finance Management Accounting Management Accounting Current and historic information on a range of operational performance metrics. Management Information systems On-premise Mapped network drive No Yes Retained for 3 years after the year to which they relate April 2017 Not mandated Not published Not licenced Not available Not released Not available Not available Not geographic data Not geographic data Not geographic data Current
FIN-025 Finance Financial Actuals Financial Actuals Current and historic information on financial transactions and commitments used for recording income, making payments and monitoring actual income and expenditure against budgets. Various including user input, uploads of mainframe files using loader programs. On-premise Oracle E-Business Suite Financial Actuals No Yes Retained for 7 years April 2017 Not mandated Not published Not licenced Not available Not released Not available Not available Not geographic data Not geographic data Not geographic data 7 April 2003 Current
FIN-026 Finance Digital, Data and Technology directorate (DDaT) Finance Report Digital, Data and Technology directorate (DDaT) Finance Report Data showing the consolidated budgetary position of HM Land Registry's Digital, Data and Technology directorate (DDaT). Input by HM Land Registry staff On-premise Mapped network drive No Yes Retained for 3 years April 2017 Not mandated Not published Not licenced Not available Not released Not available Not available Not geographic data Not geographic data Not geographic data Current
FIN-027 Finance Digital, Data and Technology directorate (DDaT) Cost Model Digital, Data and Technology directorate (DDaT) Cost Model Digital, Data and Technology directorate (DDaT) data used for analyzing processes, measuring efficiency, controlling costs, and monitoring improvements. Specifically this apportions the costs of running Digital, Data and Technology directorate (DDaT) against the services supported. Input by HM Land Registry staff On-premise Mapped network drive No Yes Retained for 3 years April 2017 Not mandated Not published Not licenced Not available Not released Not available Not available Not geographic data Not geographic data Not geographic data Current
FIN-028 Finance Expenditure Expenditure over £25,000 Monthly overview of expenditure over £25,000 for HM Land Registry Financial statements Off-premise Public cloud GOV.UK Amazon Web Services S3 Yes Published Published April 2017 Not mandated https://www.gov.uk/government/collections/land-registry-expenditure-over-25000 Open Government Licence csv files January 2013 Monthly Free Not geographic data Not geographic data Not geographic data April 2010 1 month prior to publication
FIN-029 Finance Expenditure GPC Expenditure over £500 Monthly overview of expenditure over £500 on HM Land Registry's Government Procurement Card (GPC). Financial statements Off-premise Public cloud GOV.UK Amazon Web Services S3 Yes Published Published April 2017 Not mandated https://www.gov.uk/government/collections/government-procurement-card-gpc-expenditure-over-500 Open Government Licence csv files April 2013 Monthly Free Not geographic data Not geographic data Not geographic data April 2011 1 month prior to publication
Fin-030 Finance Cheques Cheques Financial information collected from cheque method of payment and metadata about amounts, transactions and validity Receipts and payments On-premise Oracle E-Business Suite Cash Management ledger No Yes Retained for 7 years April 2017 Not mandated Not published Not licenced Not available Not releaseed Not available Not available Not geographic data Not geographic data Not geographic data Current