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ID Category Sub-Category Title / Full Data Name Description of Data Method of Data Collection Method of Data Storage Published Disclosive Disposal Date of Review Mandate Data Publisher Licence Resources Date Released Update Frequency Charging Geographical Coverage Geographical Granularity Geographic Bounding Box Temporal Extent Begin Temporal Extent End Secondary Owner
The title of the data item Description of the data item Source of the data item, how the data is collected Location of the data item, how the data is stored Whether the data item is already published and available in the public domain For unpublished items, whether it contains information that can be disclosed (No) subject to undertaking the appropriate impact assessments For unpublished items, when it will be destroyed (or if selected for permanent preservation). For unpublished items, when the item will next be reviewed for disposal, updating or publication. The enabling legislation that mandates the collection or creation of this data item Location of published data e.g. gov.uk or data.gov.uk or both The licence under which the information can be re-used. The details of each available file or API When the data item was initially released How frequently the item is updated A URL to the charging policy for the data item. Charging can be for access or re-use The spatial extent described by the item The most specific level of geographic granularity offered in the item Another organisation credited with or associated with the item
RoT-001 Price Paid Data Property Price (Residential) Price Paid Data - Residential Property Monthly residential property price data for all single residential properties sold for full marlet value in England and Wales that are lodged with HM Land Registry for registration. Subject to exclusions as per our website HM Land Registry registration process Off-premise Private cloud Linked Open Data beta Epimorphics Limited Yes Published Published Published Land Registration Act 2002 https://www.gov.uk/government/collections/price-paid-data Open Government Licence csv files linked data 1 February 2012 Monthly Free Not geographic data Not geographic data Not geographic data 1 January 1995 1 month prior to publication
RoT-027 Price Paid Data Property Price (Commercial and Additional) Price Paid Data -Commercial and Additional Monthly residential property price data for commerical, shared ownership, reposessed and buy to let properties sold for value in England and Wales that are lodged with HM Land Registry for registration. Subject to exclusions i.e. land at or propties sold for nil or nomial value. HM Land Registry registration process Off-premise Private cloud Linked Open Data beta Epimorphics Limited Yes Published Published Published Land Registration Act 2002 https://www.gov.uk/government/collections/price-paid-data Open Government Licence csv files linked data 28 October 2015 Monthly Free Not geographic data Not geographic data Not geographic data 14 Oct 2013 1 month prior to publication
RoT-028 Register of Title Property Price (Excluded) Price Paid Data -Excluded Monthly price paid and value stated entries currently excluded from Residential, Commercial & Additional datasets, added to the register as part of the registration process. HM Land Registry registration process On-premise Mainframe Casework systems No No N/A April 2017 Land Registration Act 2002 N/A N/A N/A N/A Monthly Not available Not geographic data Not geographic data Not geographic data 14 Oct 2013
RoT-003 Customer House Price Index House Price Index Data showing changes in the value of residential properties, whether for cash or with a mortgage, in England and Wales since January 1995. Sales data collected on all residential housing transactions. Off-premise Private cloud Linked Open Data beta Epimorphics Limited Yes Published Published Published Not mandated https://www.gov.uk/government/collections/uk-house-price-index-reports Open Government Licence excel files csv files linked data 25 July 2013 Monthly Free England and Wales Residential property level NE 55.811741, 1.768960 SW 49.871159, -6.379880 1 January 1995 Current
RoT-004 Register of Title Proprietors Private Individuals Data held in relation to legal owners of registered land including name and addresses for service. HM Land Registry registration process On-premise Mainframe Casework systems No Yes Retained in accordance with the provisions of the Land Registration Act 2002 and the Public Records Act 1958 April 2017 Land Registration Act 2002 Not published Not licenced Individual Title registers are available Not released Not available Not available Not geographic data Not geographic data Not geographic data 1863 Current
RoT-026 Register of Title Proprietors Commercial & Corporate Ownership Data Data held in relation to legal owners of Estates in Land including name and 'addresses for service' (correspondence addresses). All categories of ownership except for Private Individuals, Trustees, Charities and Overseas Companies. All categories of 'addresses for service' except for Overseas addresses, email and BFPO HM Land Registry registration process Off-premise Private cloud Kahootz INOVEM Limited Yes Published Published April 2017 Land Registration Act 2002 https://www.gov.uk/commercial-and-corporate-ownership-data License for the supply of Commercial & Corporate Ownership Data csv files April 2014 Monthly or Quarterly Annual data supply charge or Quarterly royalties based on transactional title use or per end user registration. Not geographic data Not geographic data Not geographic data 1863 Current
RoT - 029 Register of Title Proprietors Overseas Companies Data held in relation to legal owners of Estates in Land including name and 'addresses for service' (correspondence addresses). Owners are defined as Oversea companies during registration process. HM Land Registry Registration Process Off-premise (chargeable) Private cloud Kahootz INOVEM Limited Off-premise (free) Public cloud Data publicaation service Amazon Web Service S3 Yes Published Published April 2017 Land Registation Act 2002 https://www.gov.uk/guidance/land-registry-overseas-companies-data Licence for the supply of Overseas Company Ownership Data csv files March 2016 Monthly single download: a one-off download of the complete England and Wales data half-yearly download: a complete download of the England and Wales data at six monthly intervals quarterly download: a complete download of the England and Wales data at quarterly intervals premium package: unlimited download access to the complete England and Wales data plus quarterly refreshes and monthly ‘change only’ updates Not geographic data Not geographic data Not geographic data 1863 31 October 2015 for free dataset and Current for all other downloads
RoT - 030 Register of Title Proprietors Charities Data held in relation to legal owners of Estates in Land including name and 'addresses for service' (correspondence addresses). Owners are identified by delimiters. HM Land Registry Registration Process On-premise Mainframe Casework systems No No Retained in accordance with the provisions of the Land Registration Act 2002 and the Public Records Act 1958 April 2017 Land Registation Act 2002 Not published Not licenced Individual Title registers are available Not released Not available Not available Not geographic data Not geographic data Not geographic data 1863 Current
RoT-005 Register of Title Bankruptcy Bankruptcy Information The creditors notices and bankruptcy notices and bankruptcy restrictions that are made against registered titles. HM Land Registry Registration process On-premise Mainframe Casework systems No No Retained in accordance with the provisions of the Land Registration Act 2002 and the Public Records Act 1958 April 2017 Land Registration Act 2002 Not published Not licenced Not available Not released Not available Not available Not geographic data Not geographic data Not geographic data 1863 Current
RoT-006 Register of Title Index of Proprietors Names Index of Proprietors Names An index of names which shows the proprietor of a registered estate and the proprietor of any registered charges. HM Land Registry registration process On-premise Mainframe Casework systems No Yes Retained in accordance with the provisions of the Land Registration Act 2002 and the Public Records Act 1958 April 2017 Land Registration Act 2002 and Land Registration Rules 2003 Not published Not licenced Not available Not released Not available Not available Not geographic data Not geographic data Not geographic data 1863 Current
RoT-007 Register of Title Charges Legal Charge Interests Charges that are an interest in land and have been completed by registration HM Land Registry registration process On-premise Mainframe Casework systems No No Retained in accordance with the provisions of the Land Registration Act 2002 and the Public Records Act 1958 April 2017 Land Registration Act 2002 Not published Not licenced Not available Not released Not available Not available Not geographic data Not geographic data Not geographic data 1863 Current
RoT-031 Register of Title Charges Eqiitable Charges Data held in assocaition with noted (non-legal charges) against a borrower's property HM Land Registry registration process On-premise Mainframe Casework systems No No Retained in accordance with the provisions of the Land Registration Act 2002 and the Public Records Act 1958 April 2017 Land Registration Act 2002 Not published Not licenced Not available Not released Not available Not available Not geographic data Not geographic data Not geographic data 1863 Current
RoT-032 Register of Title Notices/Noted Entries Agreed Notice Notices entered onto the register under ss. 32, 34 LRA 2002 & r.80 LRR 2003 HM Land Registry registration process On-premise Mainframe Casework systems No No Retained in accordance with the provisions of the Land Registration Act 2002 and the Public Records Act 1958 April 2017 Land Registration Act 2002 Not published Not licenced Not available Not released Not available Not available Not geographic data Not geographic data Not geographic data 1863 Current
RoT-033 Register of Title Notices/Noted Entries Unilateral Notice A unique entry on the register in respect of an application made under ss. 32, 34 & 35 of LRA 2002 HM Land Registry registration process On-premise Mainframe Casework systems No No Retained in accordance with the provisions of the Land Registration Act 2002 and the Public Records Act 1958 April 2017 Land Registration Act 2002 Not published Not licenced Not available Not released Not available Not available Not geographic data Not geographic data Not geographic data 1863 Current
RoT-034 Register of Title Notices/Noted Entries Registar's Noted Entries A Notice entered by the registrar under ss.32, 33, 37 and 38 of LRA 2002 where (usually) no specific application has been made for the entry HM Land Registry registration process On-premise Mainframe Casework systems No No Retained in accordance with the provisions of the Land Registration Act 2002 and the Public Records Act 1959 April 2017 Land Registration Act 2003 Not published Not licenced Not available Not released Not available Not available Not geographic data Not geographic data Not geographic data 1863 Current
RoT-008 Register of Title Cautions Cautions The name and address of a person or organisation that claims an interest in registered or unregistered land (or charge). HM Land Registry registration process On-premise Mainframe Casework systems No Yes Retained in accordance with the provisions of the Land Registration Act 2002 and the Public Records Act 1958 April 2017 Land Registration Act 2002 Not published Not licenced Not available Not released Not available Not available Not geographic data Not geographic data Not geographic data 1863 Current
RoT-009 Register of Title Rights and Burdens Rights and Burdens Rights that benefit or adversely affect registered land or property. Examples include rights over neighbouring land, restrictions on the use of the land, rights to run service pipes and wires HM Land Registry registration process On-premise Mainframe Casework systems No Yes Retained in accordance with the provisions of the Land Registration Act 2002 and the Public Records Act 1958 April 2017 Land Registration Act 2002 Not published Not licenced Not available Not released Not available Not available Not geographic data Not geographic data Not geographic data 1863 Current
RoT-010 Register of Title Title Descriptors Title Descriptors Data associated with registered land or property identified by a title number including the tenure and class of title granted. HM Land Registry registration process On-premise Mainframe Casework systems Yes Published Retained in accordance with the provisions of the Land Registration Act 2002 and the Public Records Act 1958 April 2017 Land Registration Act 2002 https://www.gov.uk/guidance/national-polygon-service License for the supply of National Polygon data csv files November 2015 Monthly complete file: download the data at any time during the year change only update file: provided on the second working day of each month validation file: enables you to verify the information has been downloaded correctly Not geographic data Not geographic data Not geographic data 1863 Current
RoT-011 Register of Title Leaseholds Leasehold Information Data associated with a registered lease including the lease date, rent term and parties to the lease. HM Land Registry registration process On-premise Mainframe Casework systems No No Retained in accordance with the provisions of the Land Registration Act 2002 and the Public Records Act 1958 April 2017 Land Registration Act 2002 Not published Not licenced Not available Not released Not available Not available Not geographic data Not geographic data Not geographic data 1863 Current
RoT-012 Register of Title Title Plan Title Plan The official plan produced by HM Land Registry mapped against the Ordnance Survey map showing the extent of land in an individual registered title including any references to additional detail further described in the register. The Title Plan is a record of the registration at the time of registration and is not maintained or changed over time unless there is a specific change in the extent or references of the registration. HM Land Registry Registration process On-premise Mainframe Mapping systems No Yes Retained in accordance with the provisions of the Land Registration Act 2002 and the Public Records Act 1958 April 2017 Land Registration Act 2002 Not published Not licenced Individual title plans are available in pdf format Not released Daily http://www.legislation.gov.uk/uksi/2012/1969/contents/made England and Wales 1.2m meters through to 10 meters NE 55.811741, 1.768960 SW 49.871159, -6.379880 1863 Current
RoT-013 Register of Title Register of Title Register of Title A record of legal ownership and certain other legal interests relating to registered land or property. HM Land Registry registration process On-premise Mainframe Casework systems No Yes Retained in accordance with the provisions of the Land Registration Act 2002 and the Public Records Act 1958 April 2017 Land Registration Act 2002 Not published Not licenced Individual registers are available in pdf or html format Not released Daily http://www.legislation.gov.uk/uksi/2012/1969/contents/made Not geographic data Not geographic data Not geographic data 1863 Current
RoT-014 Register of Title Documents Register Retained Documents (Non exempt) Paper or scanned images of deeds held in association with a registered title e.g. leases, transfers, charges and other deeds. HM Land Registry registration process On-premise Mainframe Casework systems No Yes Retained in accordance with the provisions of the Land Registration Act 2002 and the Public Records Act 1958 April 2017 Land Registration Act 2002 Not published Not licenced Individual documents are available in pdf or html format Not released Daily http://www.legislation.gov.uk/uksi/2012/1969/contents/made Not geographic data Not geographic data Not geographic data 1863 Current National Archives may have an interest in some of the older documents especially if they were to be destroyed after scanning
RoT-015 Register of Title Documents Register Retained Documents (Exempt) Paper or scanned images of deeds held in association with a registered title e.g. leases, transfers, charges and other deeds. HM Land Registry Registration process On-premise Mainframe Casework systems No Yes Retained in accordance with the provisions of the Land Registration Act 2002 and the Public Records Act 1958 April 2017 Land Registration Act 2002 Not published Not licenced Not available Not released Not available Not available Not geographic data Not geographic data Not geographic data 1863 Current National Archives may have an interest in some of the older documents especially if they were to be destroyed after scanning
RoT-016 Register of Title Discharges Discharge of Charge This data shows where charges have been removed from registered titles. HM Land Registry registration process On-premise Mainframe Casework systems No No Retained in accordance with the provisions of the Land Registration Act 2002 and the Public Records Act 1958 April 2017 Land Registration Act 2002 Not published Not licenced Not available Not released Not available Not available Not geographic data Not geographic data Not geographic data 1863 Current
RoT-017 Register of Title Property Description Property Description A textual description of registered land. HM Land Registry registration process On-premise Mainframe Casework systems No No Retained in accordance with the provisions of the Land Registration Act 2002 and the Public Records Act 1958 April 2017 Land Registration Act 2002 Not published Not licenced Not available Not released Not available Not available Not geographic data Not geographic data Not geographic data 1863 Current
RoT-018 Land Charges Agricultural Credits Register Agricultural credits A register of agricultural charges registered over farming stock and other agricultural assets. Land Charges registration process On-premise Mainframe Land Charges systems No No Retained in accordance with the provisions of the Land Registration Act 2002 and the Public Records Act 1958 April 2017 Agricultural Credits Act 1928. Not published Not licenced Not available Not released Not available Not available Not geographic data Not geographic data Not geographic data 1863 Current
RoT-019 Land Charges Bankruptcy Index Bankruptcy Index Data held by the Land Charges department of HM Land Registry of pending actions (petitions) in bankruptcy or writ orders in bankruptcy (bankruptcy orders) against individuals Land Charges registration process On-premise Mainframe / PostgreSQL Land Charges systems No No 5 Years April 2017 Land Charges Act 1972 Not published Not licenced Individual entries are available in pdf format Not released Daily http://www.legislation.gov.uk/uksi/1990/327/contents/made Not geographic data Not geographic data Not geographic data 5 years prior to the current date Current
RoT-020 Land Charges Land Charges Index Land Charges Index A name based index of interests and charges over unregistered land that impose an obligation on the estate owner in favour of some other person registered at the Land Charges Department Land Charges registration process On-premise Mainframe / PostgreSQL Land Charges systems No No Retained in accordance with the provisions of the Land Registration Act 2002 and the Public Records Act 1958 April 2017 Land Charges Act 1972 Not published Not licenced Individual entries are available in pdf format Not released Daily http://www.legislation.gov.uk/uksi/1990/327/contents/made Not geographic data Not geographic data Not geographic data 1925 Current
RoT-021 Land Charges Register of Deeds of Arrangements Register of Deeds of Arrangements A register of deeds of arrangements registered with the Land Charges Department registering arrangements agreed with debtors for the benefit of the creditors. Land Charges registration process On-premise Mainframe / PostgreSQL Land Charges systems No No Each entry is held for 5 years April 2017 Deeds of Arrangement Act 1887 Not published Not licenced Individual entries are available in pdf format Not released Daily http://www.legislation.gov.uk/uksi/1990/327/contents/made Not geographic data Not geographic data Not geographic data 5 years prior to the current date Current
RoT-022 Land Charges Bankruptcy Register of Pending Land Actions Register of Pending Actions A register of actions or proceedings pending in court affecting unregistered land. Land Charges registration process On-premise Mainframe / PostgreSQL Land Charges systems No No Each entry is held for 5 years April 2017 Land Charges Act 1972 Not published Not licenced Individual entries are available in pdf format Not released Daily http://www.legislation.gov.uk/uksi/1990/327/contents/made Not geographic data Not geographic data Not geographic data 5 years prior to the current date Current
RoT-023 Land Charges Bankruptcy Register of Writs and Orders A register of Writ or Orders affecting land A register of Writ or Orders affecting land. Land Charges registration process On-premise Mainframe / PostgreSQL Land Charges systems No No Each entry is held for 5 years April 2017 Land Charges Act 1972 Not published Not licenced Individual entries are available in pdf format Not released Daily http://www.legislation.gov.uk/uksi/1990/327/contents/made Not geographic data Not geographic data Not geographic data 5 years prior to the current date Current
RoT-024 Land Charges Register of Annuities Register of Annuities A register of annuities. Land Charges registration process On-premise Mainframe / PostgreSQL Land Charges systems No No Retained in accordance with the provisions of the Land Registration Act 2002 and the Public Records Act 1958 April 2017 Annuities Act 1972 Not published Not licenced Individual entries are available in pdf format Not released Daily http://www.legislation.gov.uk/uksi/1990/327/contents/made Not geographic data Not geographic data Not geographic data 1855 1925
RoT-025 Register of Title Archive Data (1862 Register) HM Land Registry Act 1862 Registers An historical record of legal ownership and certain other legal interests relating to registered land or property. Purely of historical interest only, as the collection no longer has any legal status vide s122(1) Land Registration Act 2002. HM Land Registry registration process (historical) Off-premise Private cloud 1862 Act Registers PretaGov Limited Yes Published Published April 2017 HM Land Registry Act 1862 Land Registration Act 2002 http://www.landregistry.gov.uk/market-trend-data/digitalarchives Open Government Licence Individual registers are available in pdf format March 2014 No longer maintained Free Not geographic data Not geographic data Not geographic data 1863 2002 These are historic items and National Archives would need to be consulted in decisions taken on external siting or destruction
GI-001 Geographical Information HM Land Registry Property Gazetteer HM Land Registry Property Gazetteer An address database that links title registrations to an address. The address can then be used as an easy way to search for title registrations. Addresses are captured from registration documents provided by customers at the time of registration and validated against third part data (Ordnance Survey Address Layer 2). Database also contains addresses from Ordnance Survey Address Layer 2 that have yet to be registered. Index polygons are captured against Ordnance Survey Mastermap between the scales of 1:1,250 (urban), 1:2,500 (rural) and 1:10,000 (mountain and moorland). Index Polygon extents are indicative of the title registration, the Title Plan and register should be consulted for full details. HM Land Registry Registration process On-premise Mainframe Casework systems No Yes Held under departmental schedules April 2017 Land Registration Act 2002 Not published Not licenced Not available Not released Not available Not available England and Wales 1.2m meters through to 10 meters NE 55.811741, 1.768960 SW 49.871159, -6.379880 1862 Current
GI-002 Geographical Information Index Map Index Map An index of all registered title extents in England and Wales in electronic format. Index polygons are captured against Ordnance Survey Mastermap between the scales of 1:1,250 (urban), 1:2,500 (rural) and 1:10,000 (mountain and moorland). Index Polygon extents are indicative of the title registration, the Title Plan and register should be consulted for full details. HM Land Registry Registration process Off premise Public cloud National Polygon Service Storage Made Easy No No retained in accordance with the provisions of Instruments of Retention granted by The National Archives April 2017 Land Registration Act 2002 Not published Not licenced Not available Not released Not available Not available England and Wales 1.2m meters through to 10 meters NE 55.811741, 1.768960 SW 49.871159, -6.379880 1862 Current
GI-003 Geographical Information INSPIRE INSPIRE Index Polygons A dataset of spatial data which is a subset of HM Land Registry index map containing freehold registrations and structured to meet the requirements of the INSPIRE directive. Index polygons are captured against Ordnance Survey Mastermap between the scales of 1:1,250 (urban), 1:2,500 (rural) and 1:10,000 (mountain and moorland). Index Polygon extents are indicative of the title registration, the Title Plan and register should be consulted for full details. HM Land Registry Registration process Off-premise Public cloud GOV.UK Amazon Web Services S3 Yes Published Held under departmental schedules April 2017 INSPIRE Directive 2007 http://data.gov.uk/dataset/hm-land-registry-inspire-index-polygons No licence restrictions OGC Web Mapping Service http://inspire.landregistry.gov.uk/inspire/ows?Service=WMS&Request=Getcapabilities November 2011 Weekly Free to view England and Wales 1.2m meters through to 10 meters NE 55.811741, 1.768960 SW 49.871159, -6.379880 Current
GI-004 Geographical Information Organisational Unit Areas Organisational Unit Areas Electronically held representations of HM Land Registry's business units created by HM Land Registry for administration purposes. Derived from Ordnance Survey Boundary Line data On-premise Mainframe Casework systems No Yes Held under departmental schedules April 2017 Not mandated Not published Not licenced Not available Not released Not available Not available England and Wales 1.2m meters through to 10 meters NE 55.811741, 1.768960 SW 49.871159, -6.379880 Current
GI-005 Geographical Information Survey extents Survey extents Electronically held representations relating to the extents surveyed by HM Land Registry surveyors. Site surveys On-premise Mainframe Mapping systems No Yes Held under departmental schedules April 2017 Not mandated Not published Not licenced Not available Not released Not available Not available England and Wales 1.2m meters through to 10 meters NE 55.811741, 1.768960 SW 49.871159, -6.379880 Current
GI-006 Geographical Information Survey Reports Survey Reports Reports relating to the extents surveyed by HM Land Registry surveyors and can include a range of site information e.g. ground measurements, age and nature of boundary features, land use and occupation, any new topographic detail and photographs. HM Land Registry Survey process On-premise Mainframe Mapping systems No Yes Held under departmental schedules April 2017 Land Registration Act 2002 Not published Not licenced Not available Not released Not available Not available England and Wales 1.2m meters through to 10 meters NE 55.811741, 1.768960 SW 49.871159, -6.379880 Current
GI-007 Geographical Information Administrative Areas Administrative Areas Electronically held representations of administrative areas which may be either a highest level local administrative area, which may be either a county, a metropolitan district or a unitary authority, a conurbation or an island or island group. On-premise Mainframe Mapping systems No No Held under departmental schedules April 2017 Not mandated Not published Not licenced Not available Not released Not available Not available England and Wales 10 meters NE 55.811741, 1.768960 SW 49.871159, -6.379880 Current
CUST-001 Customer Contact Details Customer Contact Details A list of all HM Land Registry customers with contact details including name, address, telephone numbers, email addresses and a record of customer communications. Input by HM Land Registry staff Off-premise Oracle RightNow Operational CRM system No Yes Held under departmental schedules April 2017 Not mandated Not published Not licenced Not available Not released Not available Not available Not geographic data Not geographic data Not geographic data 2007 Current
CUST-003 Customer Preference Customer Preference Details of individuals and organisations who have registered with preference services to remove them from mailing lists and cold calls. Consists of 3 separate lists, the Mail Preference Service, Telephone Preference Service and Corporate Telephone Preference Service lists. Purchased from preference services Off-premise Oracle RightNow Operational CRM system No Yes Held under departmental schedules April 2017 Not mandated Not published Not licenced Not available Not released Not available Not available Not geographic data Not geographic data Not geographic data Current
CUST-018 Customer Contact Details Customer Consolidated Record A view of a customers statutory and Add Value transactions Created from datafeeds On-premise Oracle Microstrategy Analytical CRM system No Yes Held under departmental schedules April 2017 Not mandated Not published Not licenced Not available Not released Not available Not available Not geographic data Not geographic data Not geographic data 2007 Current
CUST-004 Customer CCD Governance Commercial and Customer Directorate Governance Commercial and Customer Directorate Governance Data including assurance data, risk registers, budgets, management accounting, commercial revenue, sales data and audit outcomes. Corporate Governance On-premise Mapped network drive No Yes Held under departmental schedules April 2017 Not mandated Not published Not licenced Not available Not released Not available Not available Not geographic data Not geographic data Not geographic data Current
CUST-005 Information Press Releases Current Press Releases Press releases Informing the public and press about HM Land Registry events and activities and monthly data releases. HM Land Registry authored publication Off-premise Public cloud GOV.UK Amazon Web Services S3 Yes Published Published April 2017 Not mandated https://www.gov.uk/government/announcements?keywords=&announcement_filter_option=press-releases&topics%5B%5D=all&departments%5B%5D=land-registry&world_locations%5B%5D=all&from_date=&to_date= Crown Copyright website information 2003 As required Free Not geographic data Not geographic data Not geographic data 31 January 2011 Current gov.uk
CUST-006 Information Press Releases Archived Press Releases Archived press releases Informing the public and press about HM Land Registry events and activities and monthly data releases. HM Land Registry authored publication Off-premise Public cloud GOV.UK Amazon Web Services S3 Yes Published Published April 2017 Not mandated http://webarchive.nationalarchives.gov.uk/20111030175426/http://landregistry.gov.uk/about-us/press-listing Crown Copyright website information 2003 As required Free Not geographic data Not geographic data Not geographic data 1 November 1999 Current data.gov.uk Ntaional Archives
CUST-007 Customer Service Catalogue Service Catalogue Services provided by HM Land Registry. Administrative data Off-premise Public Cloud SharePoint Microsoft No Yes Held under departmental schedules April 2017 Not mandated Not published Not licenced SharePoint Not released Not available Not available Not geographic data Not geographic data Not geographic data Current
CUST-008 Customer Customer Contracts Add Value Services Customer Contracts Customer contracts entered into with HM Land Registry for Add Value services. Contract details On-premise Mapped network drive No Yes Retained for 3 years after expiration of contract April 2017 Not mandated Not published Not licenced Not available Not released Not available Not available Not geographic data Not geographic data Not geographic data September 2010 Current
CUST-009 Customer Portal Agreements Portal Agreements The regulatory agreements entered into with HM Land Registry which define the terms upon which access to the different groups of HM Land Registry's electronic services via the Portal channel is granted. Agreement details Off-premise Public cloud GOV.UK Amazon Web Services S3 Yes Published At least 6 years after expiry April 2017 Not mandated https://www.gov.uk/government/publications/conditions-of-use-hm-land-registry-business-e-services Crown Copyright Not available Not released Not available Free Not geographic data Not geographic data Not geographic data September 2008 Current
CUST-010 Customer Application Forms Application Forms Downloadable copies of HM Land Registry application forms. Forms prescribed by the Land Registration Rules 2003 Off-premise Public cloud GOV.UK Amazon Web Services S3 Yes Published Published April 2017 Land Registration Rules 2003 https://www.gov.uk/government/collections/hm-land-registry-forms Crown copyright pdf & word files 2003 As required Free Not geographic data Not geographic data Not geographic data Current
PERF-001 HR People Data People Data Human Resources data related to individual staff employment (full cycle from recruitment to exit) with HM Land Registry relating to current, previous and prospective employees. HR data Off-premise Private cloud HRA CGI No Yes Historic versions retained for 7 years – current plus 6 previous April 2017 Not mandated Not published Not licenced Not available Not released Not available Not available Not geographic data Not geographic data Not geographic data Current
PERF-002 HR HM Land Registry Salaries Senior Staff Dataset Salary and staffing structure for the most senior members of HM Land Registry's management from 30 June 2010 - 30 September 2012. HR data Off-premise Public cloud GOV.UK Amazon Web Services S3 Yes Published Published April 2017 Not mandated http://www.landregistry.gov.uk/professional/about-us/organisation/organograms Open Government Licence csv files September 2010 Every 6 months Free Not geographic data Not geographic data Not geographic data 30 June 2010 30 September 2012
PERF-003 HR HM Land Registry Salaries Junior Staff Dataset Payscale and staffing structure for the main business HM Land Registry directorates from 30 June 2010 - 30 September 2012. HR data Off-premise Public cloud GOV.UK Amazon Web Services S3 Yes Published Published April 2017 Not mandated http://www.landregistry.gov.uk/professional/about-us/organisation/organograms Open Government Licence csv files September 2010 Every 6 months Free Not geographic data Not geographic data Not geographic data 30 June 2010 30 September 2012
PERF-004 HR HM Land Registry Salaries Monthly workforce and paybill figures Monthly management information on staff numbers and paybill costs in Civil Service departments, their agencies and their executive non-departmental public bodies. HR data Off-premise Public cloud GOV.UK Amazon Web Services S3 Yes Published Published April 2017 Not mandated http://www.data.gov.uk/dataset/workforce-management-information-land-registry Open Government Licence csv files 27 October 2011 Monthly Free Not geographic data Not geographic data Not geographic data 1 April 2011 31 March 2012
PERF-005 HR HM Land Registry Salaries Annual performance-related pay figures Publication of information on Non-consolidated Performance Related Pay data for HM Land Registry HR data Off-premise Public cloud GOV.UK Amazon Web Services S3 Yes Published Published April 2017 Not mandated http://www.data.gov.uk/dataset/performance-related-pay-for-land-registry Open Government Licence csv files xls files 19 December 2012 Updated when any award is made Free Not geographic data Not geographic data Not geographic data 2011 2012
PERF-006 HR Supplier Information Supplier Information Data held relating to a business or individual that supplies goods, services or both to HM Land Registry. Initial supplier form and supplier updates On-premise Oracle E-Business Suite Accounts Payable subledger No Yes Retained for 7 years April 2017 Not mandated Not published Not licenced Not available Not released Not available Not available Not geographic data Not geographic data Not geographic data 7 April 2003 Current Jane Garrett
PERF-007 HR Security Manual Security Manual A manual of protective security policy and guidance covering physical and personnel security and counter terrorism guidance. Data source is the Cabinet Office guidance on physical and personnel security as updated by Government Security Secretariat Security Notices. On-premise Mapped network drive No Yes retained in accordance with the provisions of Instruments of Retention granted by The National Archives April 2017 Not applicable Not published Not licenced Not available Not released Not available Not available Not geographic data Not geographic data Not geographic data Current
PERF-008 HR HR Governance Employment Relations activity Details of formal consultations with Departmental Trades Unions (including business strategy and Human Resources strategy activity e.g. pay remit, policy development). Includes minutes of meetings, and corresponce including emails. Corporate Governance On-premise Mapped network drive No Yes Retain for as long as is relevant to business activities April 2017 Not mandated Not published Not licenced Not available Not released Not available Not available Not geographic data Not geographic data Not geographic data Current
PERF-009 HR HR Governance Information and correspondence related to voluntary severance schemes Excluding individual-related information Corporate Governance Off-premise Private cloud HRA CGI No Yes Retain for as long as is relevant to business activities April 2017 Not mandated Not published Not licenced Not available Not released Not available Not available Not geographic data Not geographic data Not geographic data Current
PERF-010 HR HR Governance HR Governance Human Resources governance information, correspondence and records, including People Committee, Human Resources Programme & Project data, Human Resources Senior Managers Group, and, Human Resources Senior Management Team. Corporate Governance On-premise Mapped network drive No Yes Retain for as long as is relevant to business activities April 2017 Not mandated Not published Not licenced Not available Not released Not available Not available Not geographic data Not geographic data Not geographic data Current
PERF-011 HR HR Governance Workforce Planning A spreadsheet anonymised for modelling purposes of where people sit in the organisation in terms of service, grades and skills. Corporate Governance Off-premise Private cloud HRA CGI No Yes Retain for as long as is relevant to business activities April 2017 Not mandated Not published Not licenced Not available Not released Not available Not available Not geographic data Not geographic data Not geographic data Current
PERF-012 HR HR Governance Pay Remit Senior Civil Service and other. Includes submissions to ministers. Includes spreadsheet on outturn (spend on pay), current pay remit submission and corespondence and board papers. Corporate Governance On-premise Mapped network drive No Yes Retain for as long as is relevant to business activities April 2017 Not mandated Not published Not licenced Not available Not released Not available Not available Not geographic data Not geographic data Not geographic data Current
PERF-013 HR HR Governance Commercial Contracts Includes minutes of meetings, and corresponce including emails. Corporate Governance Off-premise Private cloud Kahootz INOVEM Limited No Yes Retain for as long as is relevant to business activities April 2017 Not mandated Not published Not licenced Not available Not released Not available Not available Not geographic data Not geographic data Not geographic data Current
PERF-014 Performance Commercial Arrangements Volume Commercial Arrangements Volume Data held giving details of lenders forms of charge and special arrangements that have been approved by the Commercial Arrangements Section at HM Land Registry Head Office for use by internal caseworkers when processing applications. Arrangements with HM Land Registry as agreed with lenders, organisations, solicitors and agents. On-premise Mapped network drive No Yes retained in accordance with the provisions of Instruments of Retention granted by The National Archives April 2017 Land Registration Act 2002 Land Registration Rules 2003 Not published Not licenced Not available Not released Not available Not available Not geographic data Not geographic data Not geographic data 1998 Current
PERF-015 Performance Day List Day List Records kept showing the date and time at which every pending application under the Land Registration Act 2002 and Land Registration Rules 2003 is made and every application for an official search with priority, both live and historical. HM Land Registry registration process On-premise Mainframe Casework systems No No retained in accordance with the provisions of Instruments of Retention granted by The National Archives April 2017 Land Registration Act 2002 Land Registration Rules 2003 Not published Not licenced Day list entries are available via HM Land Registry electronic channels Not released Real time Not available Not geographic data Not geographic data Not geographic data 1986 Current
PERF-016 Performance Transactional Data Transactional Data Monthly data about the number and types of applications received by HM Land Registry by account holders. Management Information systems Off-premise Public cloud Data publication service Amazon Web Services S3 Yes Published Published April 2017 Not mandated https://www.gov.uk/guidance/hm-land-registry-transaction-data Open Government Licence csv files and linked data 1 February 2012 Monthly Free Not geographic data Not geographic data Not geographic data 1 February 2012 1 month prior to publication
PERF-017 Performance Correspondence & Despatch Correspondence & Despatch Items of correspondence relating to any completed application retained for future reference and any documents issued by HM Land Registry on completion of an application. HM Land Registry registration process Off-premise Public cloud Casework systems Amazon Web Services S3 No Yes retained in accordance with the provisions of Instruments of Retention granted by The National Archives April 2017 Not mandated Not published Not licenced Not available Not released Not available Not available Not geographic data Not geographic data Not geographic data Current
PERF-018 Performance Substantive Applications Substantive Application Data Data held in association with a substantive application which is an application that results in an update to the register. HM Land Registry registration process On-premise Mainfarme Casework systems No Yes retained in accordance with the provisions of Instruments of Retention granted by The National Archives April 2017 Not mandated Not published Not licenced Not available Not released Not available Not available Not geographic data Not geographic data Not geographic data Current
PERF-019 Performance Preliminary Applications Preliminary Application Data Data held in association with a request for preliminary services supplied by HM Land Registry. HM Land Registry registration process On-premise Mainfarme Casework systems No Yes retained in accordance with the provisions of Instruments of Retention granted by The National Archives April 2017 Not mandated Not published Not licenced Not available Not released Not available Not available Not geographic data Not geographic data Not geographic data Current
PERF-020 Performance Land Charges Applications Land Charges Application Data Data held in association with a Land Charges application. Land Charges registration process On-premise Mainframe / PostgreSQL Land Charges systems No Yes retained in accordance with the provisions of Instruments of Retention granted by The National Archives April 2017 Not mandated Not published Not licenced Not available Not released Not available Not available Not geographic data Not geographic data Not geographic data Current
PERF-021 Performance Business Gateway Request/Response Log Business Gateway Request & Response Log A log of requests from customers and responses returned via HM Land Registry's Business Gateway channel which allows customers’ case management systems to interact with HM Land Registry systems e-services, System log On-premise Mainframe Business gateway No Yes Retained for 14 months April 2017 Not mandated Not published Not licenced Not available Not released Not available Not available Not geographic data Not geographic data Not geographic data Current
PERF-022 Performance Operations Governance Data Quality Key Performance Indicator Detail and statistics surrounding the Quality Key Performance Indicator comprising details of audit checks on titles with outcome and any feedback for the local office. Corporate Governance On-premise Mapped network drive No Yes Retained for 6 years April 2017 Not mandated Not published Not licenced Not available Not released Not available Not available Not geographic data Not geographic data Not geographic data 2010/11 Financial year As current as the last update to the dataset
PERF-024 Performance Internal Practice Guidance Internal Practice Guidance Material written for HM Land Registry casework staff relating to all aspects of land registration practice and procedure. Corporate Governance On-premise Mapped network drive No Yes retained in accordance with the provisions of Instruments of Retention granted by The National Archives April 2017 Not mandated Not published Not licenced Not available Not released Not available Not available Not geographic data Not geographic data Not geographic data Current
PERF-025 Performance Independent Complaints Review Annual Report Independent Complaints Review Annual Report Current and historical annual report on complaints that have been through HM Land Registry’s internal complaints procedure where the customer is dissatisfied with the outcome. Corporate Governance Off-premise Public cloud Independent Compliiants Reviewer Amazon Web Services S3 Yes Published Published April 2017 Not mandated http://www.icrev.org.uk/lr_report2011.shtml Crown copyright Website information 2000 annually free Not geographic data Not geographic data Not geographic data 1999 2011 The office of the independent com-plaints reviewers
PERF-026 Performance Business Continuity Business Continuity Central Business Continuity Plan documents covering the main business continuity templates, rehearsal records and schedules. Document templates are the source material for all local office Business Continuity Plans. Updated periodically with best practice from testing and rehearsals. On-premise Mapped network drive No Yes retained in accordance with the provisions of Instruments of Retention granted by The National Archives April 2017 Not mandated Not published Not licenced Not available Not released Not available Not available Not geographic data Not geographic data Not geographic data Current
PERF-027 Performance Approved Estate Plans Approved Estate Plans Estates plans involved in the registration of developing estates that have been approved through HM Land Registry’s estate plan approval service. Land Registration process On-premise Mainframe Casework systems No Yes Retained for 18 months from transfer of last plot April 2017 Not mandated Not published Not licenced Not available Not released Not available Not available Not geographic data Not geographic data Not geographic data Current
PERF-028 Performance Key Performance Indicators Key Performance Indicators Key performance indicators and objectives that HM Land Registry uses to gauge and compare performance in terms of meeting strategic and operational goals. HM Land Registry authored objectives Off-premise Public cloud GOV.UK Amazon Web Services S3 Yes Published Published April 2017 Not mandated https://www.gov.uk/government/publications/land-registry-key-performance-indicators-2016-to-2017 Crown copyright pdf file 2012 annually free Not geographic data Not geographic data Not geographic data 2012 2013
FIN-001 Finance Fee Orders Fee Orders Current and historic fee orders detailing the rules which define the fee payable for applications for statutory services made to HM Land Registry. Fees for statutory services are set by the Government Minister responsible for HM Land Registry Off-premise legislation.gov.uk Yes Published Published April 2017 LR Act 2002 http://www.legislation.gov.uk/uksi/2012/1969/contents/made Open Government Licence website information pdf files 2003 New fee orders are published when introduced Free Not geographic data Not geographic data Not geographic data 1988 Current
FIN-002 Finance Credit Accounts Credit Accounts Information on customers who hold credit or varaible direct debit accounts with HM Land Registry including their business and operational addresses and bank account details. Customer set-up, invoices issued and payments received On-premise Mainframe Credit Accounts system No Yes Retained for 7 years April 2017 Not mandated Not published Not licenced Not available Not released Not available Not available Not geographic data Not geographic data Not geographic data 7 April 2003 Current Jane Riley
FIN-003 Finance General Ledger General Ledger Central accounting record of HM Land Registry summarising changes in financial position as transactions are posted during an accounting period. The General ledger provides balanced ledger accounting for HM Land Registry and serves as the repository of financial information. Information in summary and detail from subledgers, general ledger journals On-premise Oracle E-Business Suite General ledger Part see FIN028 & FIN029 Yes Retained for 7 years April 2017 Government Trading Funds Act 1973 Expenditure over £25,000 published monthly on GOV.UK, https://www.gov.uk/government/collections/land-registry-expenditure-over-25000 GPC expenditure over £500 published monthly on GOV.UK, https://www.gov.uk/government/collections/government-procurement-card-gpc-expenditure-over-500 All other transaction data unpublished Not licenced Not available From January 2013 - Monthly Monthly in arrears https://www.gov.uk/government/collections/land-registry-expenditure-over-25000 & 'https://www.gov.uk/government/collections/government-procurement-card-gpc-expenditure-over-500 Not geographic data Not geographic data Not geographic data 7 April 2003 Current Naina Patel
FIN-004 Finance Cash Management Ledger Cash Management Ledger Central accounting record where cash management transactions are listed against a cost centre and account code. Receipts and payments On-premise Oracle E-Business Suite Cash Management ledger No Yes Retained for 7 years April 2017 Government Trading Funds Act 1973 Not published Not licenced Not available Not released Not available Not available Not geographic data Not geographic data Not geographic data 7 April 2003 Current Naina Patel
FIN-005 Finance Cash Flow Forecast Cash Flow Forecast An estimate of the timing and amounts of cash inflow and outflow over a specific period. Actual cash flow and projections On-premise Oracle E-Business Suite Cash flow forecast No Yes Retained for 7 years April 2017 Government Trading Funds Act 1973 Not published Not licenced Not available Not released Not available Not available Not geographic data Not geographic data Not geographic data 7 April 2003 Current Naina Patel
FIN-006 Finance Projects Ledger Projects Ledger Accounting records showing project transactions listed against a project, task and expenditure type. Project set up, invoices, payments On-premise Oracle E-Business Suite Projects ledger Part see FIN028 Yes Retained for 7 years April 2017 Government Trading Funds Act 1973 If project data is over £25,000 this is published on GOV.UK as part of the transaction data, https://www.gov.uk/government/collections/land-registry-expenditure-over-25000 Not licenced Not available From January 2013 - Monthly Not available Not available Not geographic data Not geographic data Not geographic data 7 April 2003 Current Naina Patel
FIN-007 Finance Billing & Order Management Ledger Billing & Order Management Ledger Accounting records where billing and order management transactions are listed against a cost centre and account code. Customer set up, customer orders raised On-premise Oracle E-Business Suite Billing & Order Management ledger No Yes Retained for 7 years April 2017 Government Trading Funds Act 1973 Not published Not licenced Not available Not released Not available Not available Not geographic data Not geographic data Not geographic data 7 April 2003 Current Jane Riley
FIN-008 Finance Fixed Assets Ledger Fixed Assets Ledger Accounting records of fixed asset transactions listed against a cost centre and account code. Fixed Asset transactions On-premise Oracle E-Business Suite Fixed Assets ledger Part see FIN028 Yes Retained for 7 years April 2017 Government Trading Funds Act 1973 If Fixed Asset data is over £25,000 this is published on GOV.UK as part of the transaction data, https://www.gov.uk/government/collections/land-registry-expenditure-over-25000 Not licenced Not available Not released Not available Not available Not geographic data Not geographic data Not geographic data 7 April 2003 Current Naina Patel
FIN-009 Finance Budget Information Budget Information Current and historic information on annual budgets for overheads and fixed assets. Annual Budgeting Off-premise Private cloud Financial Reporting & Planning systems Anaplan incorporated No Yes Retained for 7 years April 2017 Government Trading Funds Act 1973 Not published Not licenced Not available Not released Not available Not available Not geographic data Not geographic data Not geographic data Current
FIN-010 Finance Receivables Ledger Receivables Ledger Accounting records showing accounts receivable transactions are listed against a cost centre and account code or a project, task and expenditure type. Customer set-up, invoices issued and payments received On-premise Oracle E-Business Suite Receivables ledger No Yes Retained for 7 years April 2017 Government Trading Funds Act 1973 Not published Not licenced Not available Not released Not available Not available Not geographic data Not geographic data Not geographic data 7 April 2003 Current Jane Riley
FIN-011 Finance Government Procurement Government Procurement The policies, guidance and processes which govern the procurement of goods and services for HM Land Registry. Corporate Governance Off-premise Private cloud Kahootz INOVEM Limited No Yes retained in accordance with the provisions of Instruments of Retention granted by The National Archives April 2017 Government Trading Funds Act 1973 Not published Not licenced Not available Not released Not available Not available Not geographic data Not geographic data Not geographic data Current
FIN-012 Finance Payables Ledger Payables Ledger Accounting records where accounts payable transactions are listed against a cost centre and account code or a project, task and expenditure type. Supplier set-up, purchase orders raised, purchase invoices received and payments made On-premise Oracle E-Business Suite Payables ledger No Yes Retained for 7 years April 2017 Government Trading Funds Act 1973 Not published Not licenced Not available Not released Not available Not available Not geographic data Not geographic data Not geographic data 7 April 2003 Current Jane Riley
FIN-013 Finance Indemnity Payments Indemnity Payments Indemnity compensation payments paid by HM Land Registry. Payments made in respect of indemnity claims On-premise Oracle ERP Indemnity payments No Yes Retained for 7 years April 2017 Government Trading Funds Act 1973 Not published Not licenced Not available Not released Not available Not available Not geographic data Not geographic data Not geographic data 7 April 2003 Current Martin Bates
FIN-014 Finance Internal Audit Internal Audit Current and historic audit evidence and reports. Corporate Governance Non-sensitive data held in cloud service MKInsight. Sensitive data on-premise. No Yes Retained for 7 years April 2017 Government Trading Funds Act 1973 Not published Not licenced Not available Not released Not available Not available Not geographic data Not geographic data Not geographic data Current
FIN-015 Finance Corporate Business Models Corporate Business Models Current and historic information relating to financial models of how HM Land Registry will perform in future years, including forecasts of income, expenditure and the statement of financial position (balance sheet). Calculations based on projections Off-premise Private cloud Financial Reporting & Planning systems Anaplan incorporated No Yes retained in accordance with the provisions of Instruments of Retention granted by The National Archives April 2017 Not mandated Not published Not licenced Not available Not released Not available Not available Not geographic data Not geographic data Not geographic data Current
FIN-016 Finance Corporate Governance HM Land Registry Board Information Agendas, papers submitted for consideration at, and minutes of meetings. Corporate Governance On-premise Mapped network drive No Yes retained in accordance with the provisions of Instruments of Retention granted by The National Archives April 2017 Not mandated Not published Not licenced Not available Not released Not available Not available Not geographic data Not geographic data Not geographic data Electronic records date back to late 2009 Current
FIN-017 Finance Corporate Governance Executive Board Information Agendas, papers submitted for consideration at, and minutes of meetings. Corporate Governance On-premise Mapped network drive No Yes retained in accordance with the provisions of Instruments of Retention granted by The National Archives April 2017 Not mandated Not published Not licenced Not available Not released Not available Not available Not geographic data Not geographic data Not geographic data Electronic records date back to late 2009 Current
FIN-018 Finance Corporate Governance Assurance Information Includes Annual Governance statement and the Assurance Forum papers required to support it. Corporate Governance On-premise Mapped network drive No Yes retained in accordance with the provisions of Instruments of Retention granted by The National Archives April 2017 Not mandated Not published Not licenced Not available Not released Not available Not available Not geographic data Not geographic data Not geographic data Electronic records date back to late 2009 Current
FIN-019 Finance Corporate Governance Balanced scorecard Shows performance against published targets, along with a financial report for Add Value services. Corporate Governance On-premise Mapped network drive No Yes retained in accordance with the provisions of Instruments of Retention granted by The National Archives April 2017 Not mandated Not published Not licenced Not available Not released Not available Not available Not geographic data Not geographic data Not geographic data Electronic records date back to late 2009 Current
FIN-020 Finance Strategic Risk Register Strategic Risk Register Current and historic information on a range of strategic risks identified and used for monitoring, reporting on and evaluating action, impact and countermeasures. email, board discussions, board minutes On-premise Mapped network drive No Yes Retained for 7 years April 2017 Government requiremement for all bodies to retain risk registers Not published Not licenced Not available Not released Not available Not available Not geographic data Not geographic data Not geographic data Current
FIN-021 Finance Supplier Contracts Supplier Contracts Data held in association with a person who provides services to HM Land Registry under terms specified in a contract. Contract details On-premise Oracle E-Business Suite Accounts Payable subledger No Yes Retained for 3 years following expiry date April 2017 Not mandated Not published Not licenced Not available Not released Not available Not available Not geographic data Not geographic data Not geographic data 2003 Current
FIN-022 Finance Maladministration Payments Maladministration Payments Maladministration compensation payments paid by HM Land Registry. Input by HM Land Registry staff On-premise Mapped network drive No Yes Retained for 7 years April 2017 HM Treasury Managing public money Not published Not licenced Not available Not released Not available Not available Not geographic data Not geographic data Not geographic data 2013 Current Jane Garrett
FIN-023 Finance Losses Register Losses Register List of all cash losses made for each financial year. Input by HM Land Registry staff On-premise Mapped network drive No Yes Retained for 7 years April 2017 HM Treasury Managing public money Not published Not licenced Not available Not released Not available Not available Not geographic data Not geographic data Not geographic data 1999 Current Jane Riley
FIN-024 Finance Management Accounting Management Accounting Current and historic information on a range of operational performance metrics. Management Information systems On-premise Mapped network drive No Yes Retained for 3 years after the year to which they relate April 2017 Not mandated Not published Not licenced Not available Not released Not available Not available Not geographic data Not geographic data Not geographic data Current
FIN-025 Finance Financial Actuals Financial Actuals Current and historic information on financial transactions and commitments used for recording income, making payments and monitoring actual income and expenditure against budgets. Various including user input, uploads of mainframe files using loader programs. On-premise Oracle E-Business Suite Financial Actuals No Yes Retained for 7 years April 2017 Not mandated Not published Not licenced Not available Not released Not available Not available Not geographic data Not geographic data Not geographic data 7 April 2003 Current
FIN-026 Finance Digital, Data and Technology directorate (DDaT) Finance Report Digital, Data and Technology directorate (DDaT) Finance Report Data showing the consolidated budgetary position of HM Land Registry's Digital, Data and Technology directorate (DDaT). Input by HM Land Registry staff On-premise Mapped network drive No Yes Retained for 3 years April 2017 Not mandated Not published Not licenced Not available Not released Not available Not available Not geographic data Not geographic data Not geographic data Current
FIN-027 Finance Digital, Data and Technology directorate (DDaT) Cost Model Digital, Data and Technology directorate (DDaT) Cost Model Digital, Data and Technology directorate (DDaT) data used for analyzing processes, measuring efficiency, controlling costs, and monitoring improvements. Specifically this apportions the costs of running Digital, Data and Technology directorate (DDaT) against the services supported. Input by HM Land Registry staff On-premise Mapped network drive No Yes Retained for 3 years April 2017 Not mandated Not published Not licenced Not available Not released Not available Not available Not geographic data Not geographic data Not geographic data Current
FIN-028 Finance Expenditure Expenditure over £25,000 Monthly overview of expenditure over £25,000 for HM Land Registry Financial statements Off-premise Public cloud GOV.UK Amazon Web Services S3 Yes Published Published April 2017 Not mandated https://www.gov.uk/government/collections/land-registry-expenditure-over-25000 Open Government Licence csv files January 2013 Monthly Free Not geographic data Not geographic data Not geographic data April 2010 1 month prior to publication
FIN-029 Finance Expenditure GPC Expenditure over £500 Monthly overview of expenditure over £500 on HM Land Registry's Government Procurement Card (GPC). Financial statements Off-premise Public cloud GOV.UK Amazon Web Services S3 Yes Published Published April 2017 Not mandated https://www.gov.uk/government/collections/government-procurement-card-gpc-expenditure-over-500 Open Government Licence csv files April 2013 Monthly Free Not geographic data Not geographic data Not geographic data April 2011 1 month prior to publication
Fin-030 Finance Cheques Cheques Financial information collected from cheque method of payment and metadata about amounts, transactions and validity Receipts and payments On-premise Oracle E-Business Suite Cash Management ledger No Yes Retained for 7 years April 2017 Not mandated Not published Not licenced Not available Not releaseed Not available Not available Not geographic data Not geographic data Not geographic data Current
EST-001 Estates Property Property & Land Various property and asset management data including extracts of clauses, covenants, rents and rates. Administrative Data On-premise Mapped network drive No Yes Corporate procurement policy applies to contract files, which is 6 years from the end of the contract (or 12 years for a deed). April 2017 Not mandated Not published Not licenced Not released Not published Not available Not available Not geographic data Not geographic data Not geographic data Current
EST-003 Estates Facilities Management Facilities Management Facilities management data including commercial data, contract and supplier information, property running costs and environmental information. Contract details and administrative data Off-premise Public Cloud SharePoint Microsoft No Yes Retained for 7 years April 2017 Not mandated Not published Not licenced Not released Not published Not available Not available Not published Not published Not published 7 years from current date Current
EST-004 Estates Facilities Management Facilities Management Contracts Contracts entered into with HM Land Registry relating to facilities management including tenders, awards, transactional data, contract variations and performance against Key Performance Indicators. Contract details Off-premise Public Cloud SharePoint Microsoft No Yes Retained for 7 years April 2017 Not mandated Not published Not licenced Not released Not published Not available Not available Not geographic data Not geographic data Not geographic data 7 years from current date Current
EST-005 Estates Facilities Management Facilities Management Financials Current and historic information on budgets and financial performance of facilities management. Administrative Data Off-premise Public Cloud SharePoint Microsoft No Yes Retained for 7 years April 2017 Not mandated Not published Not licenced Not released Not published Not available Not available Not geographic data Not geographic data Not geographic data 7 years from current date Current
EST-006 Estates Facilities Management Facilities Management Governance Facilities management governance data including minutes, performance against Key Performance Indicators, and compliance data. Corporate Governance Off-premise Public Cloud SharePoint Microsoft No Yes Retained for 7 years April 2017 Not mandated Not published Not licenced Not released Not published Not available Not available Not geographic data Not geographic data Not geographic data 7 years from current date Current
EST-007 Estates Facilities Management Health & Safety Risk assesments and health & safety process maps. Corporate Governance Off-premise Public Cloud SharePoint Microsoft No Yes Retained for 7 years April 2017 Health and Safety at Work Act 1974 Not published Not licenced Not released Not published Not available Not available Not geographic data Not geographic data Not geographic data 7 years from current date Current
EST-008 Estates Facilities Management Sustainability Data concerning HM Land Registrys environmental policies, accreditations, legal obligations, achievements and targets. Corporate Governance Off-premise Public Cloud SharePoint Microsoft No Yes Retained for 7 years April 2017 Not mandated Not published Not licenced Not released Not published Not available Not available Not geographic data Not geographic data Not geographic data 7 years from current date Current
EST-009 Estates Facilities Management Incident Data Incidents and Reporting of Injuries, Diseases and Dangerous Occurrences Regulations records for reported injuries, accidents, diseases and dangerous occurrences. Reported by HM Land Registry staff Off-premise Public Cloud SharePoint Microsoft No Yes Retained for 7 years April 2017 Health and Safety at Work Act 1974 Not published Not licenced Not released Not published Not available Not available Not geographic data Not geographic data Not geographic data 7 years from current date Current
EST-010 Estates Facilities Management Facilities Management Compliance Building Compliance data, including Planned Preventative Maintenance records, Statutory Inspections, Building Condition Surveys and Building Log Books Corporate Governance Off-premise Public Cloud SharePoint Microsoft No Yes Retained for 7 years April 2017 Health and Safety at Work Act 1974, (plus specific H&S Legislation, ACOP and Regulation) and HM Land Registry policies Not published Not licenced Not released Not published Not available Not available Not geographic data Not geographic data Not geographic data 7 years from current date Current
SURV-001 Survey Customer Satisfaction Survey Monthly Customer Satisfaction Survey Results of a monthly customer satisfaction survey of HM Land Registry Services. Survey On-premise Mapped network drive No Yes Held under departmental schedules April 2017 Not mandated Not published Not licenced Not available Not released Not available Not available Not geographic data Not geographic data Not geographic data 2001 Current
SURV-002 Survey Survey of HM Land Registry staff as part of a civil-service wide staff survey Civil Service staff survey Survey responses from all HM Land Registry staff who took part in the annual survey, including unique identifiers to allow reports to be produced for different directorates. Survey On-premise Mapped network drive Yes Published Published April 2017 Not mandated The wider civil service results are published by Cabinet Office at https://data.gov.uk/dataset/civil-service-people-survey-2014 Open Government Licence xls, csv and pdf files 1 February 2011 Free Overseas, Global, United Kingdom (England, Scotland, Wales, Northern Ireland) Not geographic data Not geographic data 1 November 2000 20 April 2011 Cabinet Office
SURV-006 Survey HM Land Registry Portal System Survey HM Land Registry Portal System Survey Results of customer satisfaction survey on existing HM Land Registry Portal system and customer recommendation for improvements. Survey On-premise Mapped network drive No Yes Held under departmental schedules April 2017 Not mandated Not published Not licenced Not available Not released Not available Not available Not geographic data Not geographic data Not geographic data June 2012 Current
SURV-007 Survey Property Price Data Release Survey Property Price Data Release Survey Results of survey detailing why customers download Property Price Data at the free release stage. Survey On-premise Mapped network drive No Yes Held under departmental schedules April 2017 Not mandated Not published Not licenced Not available Not released Not available Not available Not geographic data Not geographic data Not geographic data June 2012 Current
SURV-011 Survey HR support desk satisfaction survey HR support desk satisfaction survey Results of customer satisfaction survey on HR support desk service Survey On-premise Mapped network drive No Yes Held under departmental schedules April 2017 Not mandated Not published Not licenced Not available Not released Not available Not available Not geographic data Not geographic data Not geographic data June 2012 Current
SURV-012 Survey Property alert survey Property alert survey Results of customer satisfaction survey on Property Alert service from newly signed up customers to provide feedback on the sign-up process Survey On-premise Mapped network drive No Yes Held under departmental schedules April 2017 Not mandated Not published Not licenced Not available Not released Not available Not available Not geographic data Not geographic data Not geographic data June 2012 Current
SURV-013 Survey Customer barometer Customer barometer Forecasting survey that goes out to approximately 2,000 customer (quarterly) asking about potential applications / workload that their busines is predicting for the next quarter Survey On-premise Mapped network drive No Yes Held under departmental schedules April 2017 Not mandated Not published Not licenced Not available Not released Not available Not available Not geographic data Not geographic data Not geographic data June 2012 Current
SURV-014 Survey Ad-hoc survey Ad-hoc survey Results of customer or employee satisfaction survey focusing on a one-time, non-repeatable topic Survey On-premise Mapped network drive No Yes Held under departmental schedules April 2017 Not mandated Not published Not licenced Not available Not released Not available Not available Not geographic data Not geographic data Not geographic data June 2012 Current
IT-001 Information Technology Bespoke Application Code Main Application Code Store Software source code and supporting documentation including design and requirements specification documents. Includes Delphi and Jave code. HM Land Registry authored On-premise Wintel Subversion Off-premise Hybrid cloud GitHub / GitLab GitHub incorporated No Yes Held under departmental schedules April 2017 Not mandated Not published Not licenced Not available Not released Not available Not available Not geographic data Not geographic data Not geographic data
IT-002 Information Technology Bespoke Application Code Secondary Application Code Store Software source code and supporting documentation including design and requirements specification documents. Incldues mainframe code in PL1 and Assembler including that of stored procedures. Additionally includes ad hoc respositories for example for Talend source code. HM Land Registry authored On-premise Mainframe Alchemist On-premise Mapped network drive No Yes Held under departmental schedules April 2017 Not mandated Not published Not licenced Not available Not released Not available Not available Not geographic data Not geographic data Not geographic data
IT-003 Information Technology Computer Account Data Computer Account Data User, group, resource and security profiles defined to identify and manage computer users and their ability to access HM Land Registry information assets across all environments. Input by HM Land Registry staff On-premise Various No Yes Held under departmental schedules April 2017 Not mandated Not published Not licenced Not available Not released Not available Not available Not geographic data Not geographic data Not geographic data Current
IT-004 Information Technology Service Management Data Service Management Data Data related to the problem management and incident management of HM Land Registry Information Technology services. Customer or user, can be driven by automated alerts and system processes On-premise Microsoft SQL Server Marval On-premise Mapped network drive No Yes Retained for 2 years after the configurable items are archived April 2017 Not mandated Not published Not licenced Not available Not released Not available Not available Not geographic data Not geographic data Not geographic data 2011 Current
IT-005 Information Technology e-Security Data e-Security Data User, group, resource and security profiles defined to identify and manage customer’s access to HM Land Registry external services and internal mobile computers accounts. (Mobility laptops). Includes management information for user actions, system logs and user interraction logs. System log On-premise WebSEAL server IBM Security Access Manager No Yes Held under departmental schedules April 2017 Not mandated Not published Not licenced Not available Not released Not available Not available Not geographic data Not geographic data Not geographic data Current
IT-006 Information Technology Configuration Management Data Configuration Management Data Data recording the attributes of items which need to be controlled in order to deliver HM Land Registry's Information Technology services. Input by HM Land Registry staff On-premise Mcrosoft SQL Server Marval No Yes Retained for 2 years after the configurable items are archived April 2017 Not mandated Not published Not licenced Not available Not released Not available Not available Not geographic data Not geographic data Not geographic data Current
IT-007 Information Technology Configuration Management Data Configuration Management Changes Details of changes to configurable items. Input by HM Land Registry staff On-premise Mcrosoft SQL Server Marval No Yes Retained for 2 years after the configurable items are archived April 2017 Not mandated Not published Not licenced Not available Not released Not available Not available Not geographic data Not geographic data Not geographic data Current
IT-008 Information Technology Configuration Management Data Configuration Management Notes Details of notes configurable items. These include Release (a deployment of new/amended Configurable Items), Test Plan, Customer, Solution, Work Order, Private, Risks and Issues, Site Visit, Classic Errors and Service Improvement. New categories may be added. Input by HM Land Registry staff On-premise Mcrosoft SQL Server Marval No Yes Retained for 2 years after the configurable items are archived April 2017 Not mandated Not published Not licenced Not available Not released Not available Not available Not geographic data Not geographic data Not geographic data Current
IT-009 Information Technology Service Level Agreements Digital, Data and Technology directorate (DDaT) Suppliers Service Level Agreements Service level agreements and service management information in place between HM Land Registry Digital, Data and Technology directorate (DDaT) and external suppliers. HM Land Registry authored Agreements Off-premise Public Cloud SharePoint Microsoft No Yes 24 months April 2017 Not mandated Not published Not licenced Not available Not released Not available Not available Not geographic data Not geographic data Not geographic data 2 years from current date Current
IT-010 Information Technology Service Level Agreements Internal Service Level Agreements Service level agreements and service management information in place between HM Land Registry Digital, Data and Technology directorate (DDaT) and internal business customers. HM Land Registry authored Agreements On-premise Mapped network drive No Yes 24 months April 2017 Not mandated Not published Not licenced Not available Not released Not available Not available Not geographic data Not geographic data Not geographic data 2 years from current date Current
IT-011 Information Technology Architecture Architecture Specification HM Land Registry architecture documentation contains, for example SODs (Solution Outline Documents). Input by HM Land Registry staff Off-premise Public Cloud SharePoint Microsoft No Yes Held under departmental schedules April 2017 Not mandated Not published Not licenced Not available Not released Not available Not available Not geographic data Not geographic data Not geographic data Current
IT-012 Information Technology Architecture Architecture Supporting Documents Principles, patterns, standards and strategies, and records for HM Land Registry architecture review authority. Input by HM Land Registry staff Off-premise Public Cloud SharePoint Microsoft No Yes Held under departmental schedules April 2017 Not mandated Not published Not licenced Not available Not released Not available Not available Not geographic data Not geographic data Not geographic data Current
IT-013 Information Technology Programme/Project Governance Programme/Project Data Programme and Project documents including records of meetings, progress reports, finances, scope, technical specifications, roles and responsibilities. Some individual projects hold limited personal/customer data. Governance documentation include risk assessments, prioritisation information and senior governance progress reports. Portfolio/project information is input by PPM personnel. Project financial data is input manually from the BIS systems Off-premise Public Cloud SharePoint Microsoft No Yes Destroyed 7 years after project closure April 2017 Not Mandated by legislation Not published Not licenced Not available Not released Not available Not available Not geographic data Not geographic data Not geographic data Current
IT-014 Information Technology Programme/Project Management Lessons learned A structured central collection of good and bad lessons learned for HM Land Registry projects. Input by PPC staff Off-premise Public Cloud SharePoint Microsoft No Yes Reviewed periodically to remove lessons that are no longer relevant. April 2017 Not Mandated by legislation Not published Not licenced Not available Not released Not available Not available Not geographic data Not geographic data Not geographic data Current
IT-015 Information Technology IS Governance Information Hub Management information data linking strategic objectives to a set of performance measures. Aggregated from various sources of governance data On-premise Mapped network drive No Yes Held under departmental schedules April 2017 Not mandated Not published Not licenced Not available Not released Not available Not available Not geographic data Not geographic data Not geographic data Current
IT-016 Information Technology IS Governance Measurement Workbooks Monthly metrics data covering planned v actual project costs and mandays. Collated from Systems Development metrics. On-premise Mapped network drive No Yes Held under departmental schedules April 2017 Not mandated Not published Not licenced Not available Not released Not available Not available Not geographic data Not geographic data Not geographic data Current
IT-017 Information Technology IS Governance Software testing data Defects found in internally developed software during testing including details of severity and resolution. Input by HM Land Registry staff On-premise Microsoft SQL Server Quality Centre No Yes Held under departmental schedules April 2017 Not mandated Not published Not licenced Not available Not released Not available Not available Not geographic data Not geographic data Not geographic data Current
IT-018 Information Technology IS Governance Software change data Planned and delivered changes to software. Input by HM Land Registry staff On-premise Mainframe Change Management No Yes Held under departmental schedules April 2017 Not mandated Not published Not licenced Not available Not released Not available Not available Not geographic data Not geographic data Not geographic data Current
IT-020 Information Technology IS Governance Work packages Details of proposed, active and completed software delivery work packages. Input by HM Land Registry staff On-premise Mapped network drive No Yes Held under departmental schedules April 2017 Not mandated Not published Not licenced Not available Not released Not available Not available Not geographic data Not geographic data Not geographic data Current
IT-021 Information Technology Enterprise Data Models Enterprise Data Models Enterprise Conceptual Data Model (CDM) and Logical Data Models for entities on the CDM. Input by HM Land Registry staff On-premise Microsoft SQL Server Subversion No Yes Held under departmental schedules April 2017 Not mandated Not published Not licenced Not available Not released Not available Not available Not geographic data Not geographic data Not geographic data Current
OTH-001 Legal Legal Services Governance Constitutional Correspondence Correspondence with shareholder executive and cabinet office in relation to constitution and status of HM Land Registry (eg: appointment of Chiefs, Chair and Non Execs). Corporate Governance On-premise Mapped network drive No Yes 30 years April 2017 Not mandated Not published Not licenced Not available Not released Not available Not available Not geographic data Not geographic data Not geographic data Current
OTH-002 Legal Legal Services Governance Public Data Group files Files in relation to Public Data Group negotiations. Corporate Governance On-premise Mapped network drive No Yes 30 years April 2017 Not mandated Not published Not licenced Not available Not released Not available Not available Not geographic data Not geographic data Not geographic data Current
OTH-003 Legal Legal Services Governance The Indemnity Log Log of claims made against the Indemnity fund. Corporate Governance On-premise Mapped network drive No Yes 30 years April 2017 Not mandated Not published Not licenced Not available Not released Not available Not available Not geographic data Not geographic data Not geographic data Current
OTH-004 Legal Legal Services Governance Red Tape Challenge and Rule Committee Information relating to the Red Tape Challenge and Rule Committee Corporate Governance On-premise Mapped network drive No Yes 30 years April 2017 Not mandated Not published Not licenced Not available Not released Not available Not available Not geographic data Not geographic data Not geographic data Current
OTH-005 Legal Legal Services Governance Information Management Committee papers Agendas, minutes and papers for consideration by the committee. Corporate Governance On-premise Mapped network drive No Yes 30 years April 2017 Not mandated Not published Not licenced Not available Not released Not available Not available Not geographic data Not geographic data Not geographic data Current
OTH-006 Information Information Asset Register Information Asset Register The Information Asset Register listing HM Land Registry’s key Information Assets. Internal HM Land Registry Information Off-premise Public Cloud SharePoint Microsoft No Yes Held under departmental schedules April 2017 Not mandated Not published Not licenced Not available Not released Not available Not available Not geographic data Not geographic data Not geographic data Current
OTH-007 Information Business Strategies Business Strategies HM Land Registry long term business strategy documents. Corporate Governance Off-premise Public cloud Newsweaver No Yes Held under departmental schedules April 2017 Not mandated Not published Not licenced Not available Not released Not available Not available Not geographic data Not geographic data Not geographic data Current
OTH-008 Information Staff Returns Staff Returns Monthly staff returns data collected by Finance Group at Head Office for monitoring staff costs against project budgets. Staff returns completed by HM Land Registry staff On-premise Mainframe ISD Staff Returns No Yes Held under departmental schedules April 2017 Not mandated Not published Not licenced Not available Not released Not available Not available Not geographic data Not geographic data Not geographic data Current
OTH-009 Information Organisational Annual Reports and Accounts Organisational Annual Reports and Accounts HM Land Registry annual reports for the last five years. HM Land Registry authored report Off-premise Public cloud GOV.UK Amazon Web Services S3 Yes Published Published April 2017 Reports pursuant to Land Registration Act 2002, accounts pursuant to Government Trading Funds Act 1973 as amended by the Government Trading Act 1990. https://www.gov.uk/government/organisations/land-registry/about#corporate-reports Crown copyright pdf files 1999 Annually Free Not geographic data Not geographic data Not geographic data 2006 2012
OTH-010 Information Business Plans Historical organisational Business Plans Historical HM Land Registry business plans. Corporate Governance Off-premise Public cloud GOV.UK Amazon Web Services S3 Yes Published Published April 2017 Not mandated http://webarchive.nationalarchives.gov.uk/20111030175426/www1.landregistry.gov.uk/publications/business-plans Crown copyright pdf files 2003 Annually Free Not geographic data Not geographic data Not geographic data 1997 2012
OTH-011 Information Business Plans Organisational Unit Business Plans Business plans for the individual organisational units of HM Land Registry. Corporate Governance On-premise Mapped network drive No Yes Held under departmental schedules April 2017 Not mandated Not published Not licenced Not available Not released Not available Not available Not geographic data Not geographic data Not geographic data Current
OTH-012 Information Technical Manual Technical Manual Manual describing the technical and security aspects of, and the requirements for, participating in HM Land Registry e-business network services HM Land Registry authored manual Off-premise Public cloud GOV.UK Amazon Web Services S3 Yes Published Published April 2017 Land Registration Act 2002 Land Registration (Network Access) Rules 2008 https://www.gov.uk/government/publications/technical-manual Crown copyright HM Land Registry website information 1 September 2011 As required Free Not geographic data Not geographic data Not geographic data Current
OTH-013 Information Product Development Product Health Checks Health checks contain a buyer behaviour log (containing customer and product purchase details), Product performance records and monthly dashboard. HM Land Registry authored log On-premise Mapped network drive No Yes Retained for 5 years April 2017 Not mandated Not published Not licenced Not available Not released Not available Not available Not geographic data Not geographic data Not geographic data Current
OTH-014 Information Disclosure log Disclosure log A selection of responses to requests made under the Freedom of Information Act and the Environmental Information Regulations. Names and addresses are redacted in order to protect requestors' privacy Requests from customers. Responses from HM Land Registry Off-premise Public cloud GOV.UK Amazon Web Services S3 Yes Published Published April 2017 Not mandated https://www.gov.uk/government/collections/land-registry-freedom-of-information-disclosure-log Copyright, Designs and Patents Act 1988 docx files xlsx files 2003 Quarterly Free Not geographic data Not geographic data Not geographic data December 2011 Current