Guidance

Open Innovation Team privacy notice

Published 12 August 2019

This notice sets out how we will use your personal data, and your rights. It is made under Articles 13 and/or 14 of the General Data Protection Regulation (GDPR).

1. Your data

1.1 Purpose

The purposes for which we are processing your personal data are to:

  • track our relationships with and commitments to contacts and academics in universities
  • manage PhD secondments
  • track our relationships with contacts in government departments, and
  • organise events

1.2 The data

We will process the following personal data: names, email addresses, phone numbers and employer.

The legal basis for processing your personal data is it is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the data controller.

2. Recipients

Your personal data will be shared by us with our IT supplier of Customer Relationship Management software.

As your personal data will be stored on our IT infrastructure it will also be shared with our data processors who provide email, and document management and storage services.

2.1 Retention

Your personal data will be kept by us for as long as you remain in your role.

2.2 Where personal data have not been obtained from you

Your personal data were obtained by us from your employer.

3. Your rights

You have the right to request information about how your personal data are processed, and to request a copy of that personal data.

You have the right to request that any inaccuracies in your personal data are rectified without delay.

You have the right to request that any incomplete personal data are completed, including by means of a supplementary statement.

You have the right to request that your personal data are erased if there is no longer a justification for them to be processed.

You have the right in certain circumstances (for example, where accuracy is contested) to request that the processing of your personal data is restricted.

You have the right to object to the processing of your personal data where it is processed for direct marketing purposes.

You have the right to object to the processing of your personal data.

4. International transfers

As your personal data is stored on our IT infrastructure, and shared with our data processors, it may be transferred and stored securely outside the European Union. Where that is the case it will be subject to equivalent legal protection through the use of Model Contract Clauses.

5. Contact details

The data controller for your personal data is the Cabinet Office. The contact details for the data controller are:

Cabinet Office
70 Whitehall
London
SW1A 2AS

Telephone: 0207 276 1234

Cabinet Office Public Enquiries: Contact Form

The Data Protection Officer provides independent advice and monitoring of Cabinet Office’s use of personal information. The contact details for the data controller’s Data Protection Officer are: dpo@cabinetoffice.gov.uk

6. Complaints

If you consider that your personal data has been misused or mishandled, you may make a complaint to the Information Commissioner, who is an independent regulator. The Information Commissioner can be contacted at:

Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Telephone: 0303 123 1113

Email: casework@ico.org.uk.

Any complaint to the Information Commissioner is without prejudice to your right to seek redress through the courts.