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Guidance

Nutrient Management Planning Tool: privacy notice

Published 8 January 2026

Applies to England, Scotland and Wales

© Crown copyright 2026

This publication is licensed under the terms of the Open Government Licence v3.0 except where otherwise stated. To view this licence, visit nationalarchives.gov.uk/doc/open-government-licence/version/3 or write to the Information Policy Team, The National Archives, Kew, London TW9 4DU, or email: psi@nationalarchives.gov.uk.

Where we have identified any third party copyright information you will need to obtain permission from the copyright holders concerned.

This publication is available at https://www.gov.uk/government/publications/nutrient-management-planning-tool-privacy-notice/nutrient-management-planning-tool-privacy-notice

This privacy notice explains the Nutrient Management Planning Tool (NMPT-GB) will use and manage your personal data.

If you have any queries about the content of this privacy notice, email NMPT@defra.gov.uk.

Who collects your personal data

Department for Environment, Food and Rural Affairs (Defra) is the controller for the personal data we collect.

If you need further information about how we use your personal data and your associated rights, you can contact the data protection manager at data.protection@defra.gov.uk.

The Defra data protection officer is responsible for checking that we comply with legislation. You can contact them at DefraGroupDataProtectionOfficer@defra.gov.uk.

What personal data we collect and how it is used

We collect your:

  • name
  • contact details
  • address including postcode of the land

The personal data are used to support the creation of a nutrient management plan.

Anonymised data, which does not identify you directly or indirectly, will be used for performance metrics, to get an aggregated view of tool uptake and to inform improvements to the tool.

It may also be used for research and development purposes, including activities that support improved environmental outcomes.

Anonymised data may also be shared with project partners Agriculture Horticulture Development Board (AHDB), RSK ADAS and the Devolved Administrations for the same purposes.

Data entered into the tool, including shared anonymised data, will never be used by Defra or partners for regulatory compliance purposes.

Lawful basis for processing your personal data

The lawful basis for processing your personal data is that it is necessary for the performance of a task carried out in the public interest under common law and the implied powers of a government department.

It is necessary for Defra to process the data for the creation of quality nutrient management plans. These plans will help users to follow the regulations for:

The processing of your personal data is not based on consent. You cannot withdraw it.

However, we will consider requests for deletion of your personal data or your plan.

Who we share your personal data with

We do not share the personal data collected under this privacy notice with other organisations.

We respect your personal privacy when responding to access to information requests. We only share information when necessary to meet the statutory requirements of the Environmental Information Regulations 2004 and the Freedom of Information Act 2000.

How long we hold personal data

We will keep your personal data for the time remain an active user. If you stop using the tool, your user record will be flagged for deletion after 7 years.

What happens if you do not provide the personal data

If you do not provide the personal data, you will not be able to access the nutrient management planning tool securely or use NMPT-GB to demonstrate compliance with environmental regulations including:

  • Nitrate Vulnerable Zones (NVZ)
  • Farming Rules for Water regulations

Use of automated decision-making or profiling

The personal data you provide is not used for:

  • automated decision making (making a decision by automated means without any human involvement)
  • profiling (automated processing of personal data to evaluate certain things about an individual)

Transfer of your personal data outside of the UK

We will only transfer your personal data to another country that is deemed adequate for data protection purposes.

Your rights

Based on the lawful processing stated in this privacy notice, your individual rights are:

  • the right to be informed
  • the right of access
  • the right to rectification
  • the right to restrict processing
  • the right to object
  • rights in relation to automated decision making and profiling

Complaints

You have the right to make a complaint to the Information Commissioner’s Office at any time.

Personal information charter

Defra’s personal information charter explains more about your rights over your personal data.

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