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Guidance

Get fuel or an appliance certified for use in smoke control areas: privacy notice

Published 6 July 2026

© Crown copyright 2026

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This publication is available at https://www.gov.uk/government/publications/get-fuel-or-an-appliance-certified-for-use-in-smoke-control-areas-privacy-notice/get-fuel-or-an-appliance-certified-for-use-in-smoke-control-areas-privacy-notice

This privacy notice explains how the Department for Environment, Food and Rural Affairs (Defra) will use and manage personal data when processing applications to get fuel or appliances certified for use in smoke control areas.

If you have any queries about the content of this privacy notice, email Domesticcombustion@defra.gov.uk.

Who collects your personal data

The Department for Environment, Food and Rural Affairs is the controller for the personal data we collect.

If you need further information about how Defra uses your personal data and your associated rights, you can contact the Defra data protection manager at data.protection@defra.gov.uk

The data protection officer for Defra is responsible for checking that Defra complies with legislation. You can contact them at DefraGroupDataProtectionOfficer@defra.gov.uk or at the email address provided above.

What personal data we collect and how it is used

We collect your:

  • name
  • contact details

We use this data for identification and contact purposes. For example, to update you on the status of your application, or if we need additional information about your application.

Lawful basis for processing your personal data

The lawful basis for processing your personal data is:

Consent

The processing of your personal data is based on consent. You can withdraw consent at any time by emailing Domesticcombustion@defra.gov.uk.

Who we share your personal data with

We do not share the personal data collected under this privacy notice with other organisations.

We respect your personal privacy when responding to access to information requests. We only share information when necessary to meet the statutory requirements of the Environmental Information Regulations 2004 and the Freedom of Information Act 2000.

How long we hold personal data

We will keep your personal data for 7 years, in line with legislative requirements.

What happens if you do not provide the personal data

If you do not provide the personal data, we will not be able to:

  • process your application or certify your appliance or fuel
  • contact you with important information relating to your application

Use of automated decision making or profiling

The personal data you provide is not used for:

  • automated decision making (decisions made without any human involvement)
  • profiling (automated processing of personal data to evaluate certain things about an individual)

Transfer of your personal data outside of the UK

We will only transfer your personal data if necessary to another country that is deemed adequate for data protection purposes.

Your rights

Based on the lawful processing above, your individual rights are:

  • consent
  • the right to be informed
  • the right of access
  • the right to rectification
  • the right to erasure
  • the right to restrict processing
  • the right to data portability
  • rights in relation to automated decision making and profiling

Find more information about your individual rights under the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018 (DPA 2018) at the Information Commissioner’s Office.

Individual rights

More information about your individual rights under the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018 (DPA 2018).

Complaints

You have the right to make a complaint to the Information Commissioner’s Office at any time.

Personal information charter

Defra’s personal information charter explains more about your rights over your personal data.

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