Guidance

Further education workforce data collection

How and when further education (FE) providers should submit data for the FE workforce data collection.

From:
Education and Skills Funding Agency
Published
4 March 2021
Last updated
17 April 2024 — See all updates

Applies to England

Documents

FE workforce staff record specification: 2023 to 2024

PDF, 1.06 MB, 64 pages

FE workforce data collection: privacy notice

PDF, 200 KB, 6 pages

Details

This staff record specification is produced to assist providers in collecting and submitting staff data in an XML file for the 2023 to 2024 further education (FE) workforce data collection.

This return is mandatory for all eligible providers. This collection will allow us to build reliable data sets to help design effective and impactful policy to support the sector going forwards.

The collection for the 2023 to 2024 academic year is planned to open on Monday 14 October 2024 and close on Friday 17 January 2025.

The key changes to the specification for this year are:

  • amendments to the main subject taught options which a staff member delivers during the 2023 to 2024 academic year
  • updated guidance for some fields as a result of user feedback from the 2022 to 2023 academic year data collection
  • amendments to the scope to help clarify which providers are within the scope of the return

The collection will be available on the submit learner data service and will offer 2 options for returning data. These will be:

  • an online form which will allow direct entry on staff data
  • uploading an XML file

We will also provide a desktop application which providers can use to generate an XML file for upload should they wish to use this option and cannot generate the file from their existing management information systems (MIS). An updated version of this tool for 2023 to 2024 will be released in September prior to the collection opening.

You should complete a return if you access any of the funding streams listed below during the 2023 to 2024 academic year (1 August 2023 to 31 July 2024) and do not return the schools workforce census or the Higher Education Statistics Agency (HESA) staff record:

  • adult education budget
  • apprenticeships (including carry-in, non-levy and levy funded)
  • devolved or delegated adult education budget
  • Skills bootcamps (including devolved or delegated contracts
  • 16 to 19 study programme
  • 16 to 18 traineeships
Published 4 March 2021
Last updated 17 April 2024 + show all updates

  1. Removed content for the 2022 to 2023 academic year. Added the technical specification and privacy notice for 2023 to 2024.

  2. We've added the known issues and migration specification files for 2022 to 2023. We've also updated the following: FE workforce staff record specification, FE workforce governor data guidance, FE workforce staff record guidance, FE workforce vacancy and organisation data guidance, FE staff data desktop application template.

  3. We've published the FE workforce validation rules 2022 to 2023.

  4. We've published the FE staff data desktop application and privacy notice.

  5. We published the governor data guidance, the staff record guidance and the vacancy and organisation data guidance for 2022 to 2023. We have also updated the schema for the FE workforce data collection.

  6. The page has been updated to gather the information for the 2022 to 2023 further education workforce data collection.

  7. We have updated the following documents: the FE workforce staff record specification: 2021 to 2022, the example of staff data: 2021 to 2022, FE workforce governor data collection: supporting document 2021 to 2022, and FE workforce data collection: support manual 2021 to 2022.

  8. We've updated the page with the new closing date of Friday 27 January 2023.

  9. We have published version 5 of the FE workforce data collection: support manual 2021 to 2022.

  10. We have updated the collection closing date for 2021 to 2022. The collection will now close on 14 December 2022.

  11. We have published version 4 of the FE workforce vacancy data collection: supporting document 2021 to 2022 , the FE workforce governor data collection: supporting document 2021 to 2022 and the FE workforce governor data collection: supporting document 2021 to 2022.

  12. We have published a link to the FE staff data desktop application which is available via Submit learner data.

  13. We have made a further update to the FE workforce data collection: validation rules 2021 to 2022.

  14. We have updated the staff record specification, the support manual and the validation rules for the FE workforce data collection 2021 to 2022.

  15. We have updated the following documents for the 2021 to 2022 collection: the FE workforce staff record specification; FE workforce vacancy data collection: supporting document; FE workforce data collection validation rules; FE workforce data collection: support manual, and the FE workforce desktop application template.

  16. We have replaced the FE workforce data: supporting documents for 2021 to 2022.

  17. Replaced the FE workforce data collection: validation rules 2021 to 2022 with latest version.

  18. We have published version 2 of the FE workforce governor data collection: supporting document 2021 to 2022.

  19. We have published the FE workforce data collection: support manual 2021 to 2022.

  20. We have updated the schema for the FE workforce data collection: 2021 to 2022 and the FE workforce staff record specification: 2021 to 2022. A list of changes can be found in the specification document.

  21. We have published the FE workforce governor data collection: supporting document 2021 to 2022 and the FE workforce vacancy data collection: supporting document 2021 to 2022.

  22. We have updated the FE workforce staff record specification: 2021 to 2022 and the Schema for the FE workforce data collection: 2021 to 2022.

  23. We have published the FE workforce staff record specification for 2021 to 2022, alongside schema for the FE workforce data collection and an example of staff data.

  24. We have published the FE workforce governor data collection: supporting document 2020 to 2021.

  25. We have updated the specification and the support manual and have published a supporting document for the collection.

  26. We have updated the FE workforce staff record specification: 2020 to 2021 and the FE workforce data collection: validation rules. We have also published an example template for FE providers to use, and a support manual.

  27. Privacy notice for the FE workforce data collection document added to the page.

  28. We have published validation rules, schema and an example of staff data to help complete the data collection.

  29. We have published version 2 of the FE workforce staff record specification: 2020 to 2021. The changes are outlined on page 5 of the document.

  30. First published.

Related content